Executive Assistant to the President

Executive Assistant to the President

JOB SUMMARY

Reporting directly to the President the Executive Assistant provides executive support in a oneonone working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President.

DUTIES AND RESPONSIBILITIES

• Manage the Presidents calendar and provide daily support.
• Manage travel arrangements.
• Manage communication and scheduling activities for the President ensuring effective time management and prioritization of schedule using appropriate judgment to adjust as necessary.
• Coordinate events including meetings speeches and donor relations events.
• Ensure errorfree document preparation and secure the Presidents signature as needed.
• Oversee special projects and manage the office budget.
• Serve as the primary point of contact for internal and external constituents.
• Manage the Presidents email and additional correspondence.
• Answers incoming phone calls to the Presidents office.
• Prepare meeting agendas.
• Attend meetings and records minutes.
• Manage the Presidents email.
• Prepare reports memos letters presentations and other documents assist with preparation for meetings.

KNOWLEDGE AND EXPERTISE

• Highly collaborative.
• Strong organizational project management and critical thinking skills with impeccable multitasking abilities. Ability to anticipate needs.
• Excellent oral and written communication skills and a high degree of diplomacy.
• Ability to research organize and synthesize information and material from multiple sources.
• Advanced Microsoft Office skills.
• Ability to meet project deadlines while adapting to immediate demands.
• Strong people skills and the ability to effectively work with a wide range of individuals and constituencies in a diverse community of faculty staff students and external stakeholders.
• Ability to manage extremely sensitive information with care and confidentiality.

PHYSICAL DEMANDS

• Work is normally performed in a typical interior/office work environment with frequent work at a keyboard or sitting in an office.
• Must be able to work in a fastpaced sometimes stressful environment.
• Travel required.
• Evening and weekend hours are occasionally required.

ABOUT SPALDING UNIVERSITY

Spalding University offers a comprehensive package including medical dental vision Spalding matching contribution up to 5 to your 403b/Roth retirement plan generous Paid Time Off program Parental Leave 21 holidays including 2 weeks off at the end of the year paid life insurance and shortterm disability paid time for volunteering free gym membership and more.

Situated in the heart of downtown Louisville Kentuckys largest city Spalding University combines a rich social justice history and a commitment to community service as we attract students who desire a highquality education in a very personalized setting. An engaged faculty serves nearly 2300 students at the bachelors masters and doctoral levels providing realworld learning in liberal and professional studies.

Faculty staff and students are united by the institutional mission: Spalding University is a diverse community of learners dedicated to meeting the needs of the times in the tradition of the Sisters of Charity of Nazareth through quality undergraduate and graduate liberal and professional studies grounded in spiritual values with an emphasis on service and the promotion of peace and justice.

With a focus on service and leadership Spalding offers all students a missiondriven connection to community and comprehensive learning resources while striking a distinctive balance serving the educational needs of both the traditional student and the working student. In addition our unique 8week class delivery format affords students scheduling flexibility amidst other life responsibilities.

Spalding aspires to become the first choice for students of compassion and service with a commitment to our mission celebrated for a rigorous yet nurturing environment emulated for interdisciplinary collaborations and acclaimed for contributions to the community.

Spalding University is an Equal Employment Opportunity. The University complies with all federal state and local equal employment opportunity laws. It is the Universitys policy not to discriminate against any individual or group of individuals and to provide equal employment opportunity to all qualified persons regardless of race color national origin age disability religion sex pregnancy sexual orientation gender identity marital status military status veteran status or other protected status. All job offers are contingent upon successful completion of a preemployment drug screening and criminal background check.