Business Administration Supervisor
Business Administration Supervisor
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Job Description
Expected Semimonthly Salary:
$4576.00Work where your work matters. Work at CCRC.
CCRC prides itself as a workplace of choice for passionate talent driven by our mission to cultivate child family and community wellbeing. Whether the position works directly with the public or supports our programs every position is vital to our missions success and reputation as a leader. We are not your typical nonprofit. We are 900 people strong and growing!
Reporting to the Director of Business Operations the Business Administration Supervisor leads the Administrative Services (AS) team to deliver crossfunctional businesswide support services. The Business Administration Supervisor is responsible for the following CCRCwide programs: Centralized Contracts Administration centralized Policy Administration Business Continuity/Disaster Recovery (BCDR) program administration vendor insurance/CCRC insurance renewals and vendor reviews data security incident/breach reporting and coordination Data Governance Committee (DGC) meeting implementation limited attorney coordination the Conflict of Interest (CoI) program and other crossfunctional programs. The Supervisor creates and manages standardsbased implementations while coordinating with all business areas for program awareness consistency and compliance. The Supervisor creates and maintains centralized historical data repositories implements standardized procedures to maintain versioning control and ensures secure sharing and access is implemented for approved staff.
For more information see the Business Administration Supervisor JOB FLYER
Essential Duties And Responsibilities
Within a team environment the Business Administration Supervisor is responsible for the following functions:
Supervision and Management 20
- Provide direct leadership of focused team delivering critical business services across diverse functional areas.
- Ensure all administration tasks are assigned to allow for crossfunctional collaboration and business continuity among team.
- Mentor motivate and grow high performing team and individual members to provide efficient and transparent administration and learn and adapt to change for evolving business needs and requirements.
Centralized Contract Administration 15
- Implement and maintain a database for the CCRCs contract management system including current and historical contract information. Ensure contracts database status entries are accurate and updated as changes occur.
- Maintain reporting of current and projected (new business) contract terms and revenue projections through close coordination with CCRC Grants Management team.
- Ensure all CCRC contracts (Grants contracts vendor agreements software agreements memorandum of understanding confidentiality agreements etc) are efficiently managed in a central data repository for easy searching review and reporting by various CCRC offices and staff.
- Supervise and oversee staff responsible for implementing the contracts management processes and ensure staff are cross trained to ensure department continuity.
Centralized Policy Administration 15
- Develop and implement processes and procedures for centralized CCRCwide policy administration.
- Create and maintain standardized policy templates for all CCRC policies that comply with CCRC branding.
Insurance Program Administration 15
- Lead insurance coordination activities for CCRC insurance policy renewals insurance changes and coordinate with applicable functional leadership for business details.
- Act as primary insurance broker coordinator. Plan/schedule annual renewal with Insurance committee. Ensure annual renewals are tracked to meet timely updates and review of quotes for renewals.
Other Recurring Business Administration Functions 15
The following crucial functions may be assigned where the incumbent will be lead or backup for such programs.
Business Continuity / Disaster Recovery (BCDR) Administration
- Ensure implementation and regularly update CCRC BCDR program activities. Ensure business continuity plans are completed and reviewed annually (minimum) by all functional areas.
- Initiate plan and execute recurring BCDR exercises at least quarterly. Oversee postexercise review and ensure processes are updated after exercise completion.
- Ensure BCDR training with leadership is completed annually and provide quarterly (minimum) reminders and training topics to CCRC leadership and staff.
Data Governance Committee (DGC) Coordination
- Manage scheduling and implementation recurring DGC meeting. Complete meeting notes with action items and followup with assigned action item owners to complete tasks.
- Establish processes for premeeting agenda and coordinate with noncommittee members to attend meeting provide presentations etc. depending on agenda topics.
Data Security Incident (DSI) Coordination
- Document and oversee efficient data security incident reporting and investigations.
- Coordinate with CPCO CAO and CCRC leadership on DSI reporting and ensure all followup actions are completed.
- Coordinate external legal reviews and state/federal reporting when incident is determined to be a data breach. Provide CCRC executive team with updates on status of investigation.
Conflict of Interest (COI) Program Coordination
- Develop and manage CCRCs COI program. Ensure annual COI disclosures are completed by all new staff and annually for all others. Establish automated procedures for disclosure mitigation actions followup and completion reporting for CCRC leadership.
- Coordinate with People & Culture Finance Internal Audit and program areas at least annually to review and update COI disclosure questions to ensure CCRC policy and funder requirements are met for annual disclosure reporting.
Interdepartmental Collaboration 20
- Facilitate communication between all CCRC Divisions/Departments as needed
- Establish and maintain regular coordination with Division leadership to ensure all responsible programs are efficient and meeting business needs.
- Establish and lead recurring training and education program to ensure leadership and staff are aware of and have access to require contract insurance policy and other responsible administrative data.
Minimum Required
- Education:
- Bachelors Degree in Business Administration Technology or related field or equivalent experience.
- Experience:
- Experience: 5 years of direct report supervisory experience to include 3 years of similar experience in at least three of the following areas as listed within the Essential Duties and Responsibilities section: Centralized Contract Administration Centralized Policy Administration Insurance Program Administration Business Continuity / Disaster Recovery (BCDR) Administration Data Governance Committee (DGC) Coordination Data Security Incident (DSI) Coordination or Conflict of Interest (COI) Program Coordination.
- Proven experience of developing a highperforming team strong client and customerfocused relationships at all levels of an organization and identifying risk and opportunities in the various interrelated and overlapping processes.
- Behavioral:
- Proven leadership skillset and flexibility to changing business requirements with superb attention to detail
- Current working knowledge of Federal State and local government contracting and grant management principles. Strong understanding and application of applicable laws and regulations governing local state and federal requirements.
- Ability to perform complex conceptual analysis. Strong interpersonal organizational and efficiency skills. Exercise independent judgment to identify and resolve problems in a timely manner. Ability to gather and analyze information skillfully.
- Demonstrated experience in effectively consulting with legal counsel to obtain legal reviews of contracts security investigations etc.
- Travel: Some travel/business related driving required; This position requires travel. Staff may choose any mode of transportation (driving walking bicycling carpooling etc. to arrive to and depart from the location where attendance is required. Should a staff member choose to drive the staff member must become an approved driver with CCRC prior to driving on behalf of CCRC. Approved drivers driving on behalf of CCRC may choose to drive a CCRC vehicle or own vehicle and must meet requirements to be an approved driver including holding and maintaining current auto insurance current California Drivers License and receiving DMV clearance.
- Work Schedule: Hybrid typically 23 days per week (minimum) in office to meet business coordination and project requirements or as directed by Division leadership.
- Work environment: Office work environment; ambient temperature moderate noise level indoors. When working remote must provide professional officelike environment without distraction and in compliance with CCRC Flexible Work Policy requirements.
- Background & Health Clearance Requirements: Background requirements determined according to the requirements of the program(s) which the Project Manager will be supporting.
- Background check required. As a grantfunded Agency supporting Children and Family Services CCRC conducts background checks commensurate with the role to verify candidate qualifications (criminal history employment history / experience education reference checks) and ensure grant compliance. Specific roles may have additional verification / clearance to the standard background check as part of the recruitment and selection process including:
- Live Scan Clearance / DOJ Fingerprinting: For positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health and Safety Code Section 1596.871 and/or Head Start Program Performance Standards 1302.90.
- Health Clearance: For positions working directly with the public in a child/ community care or child / community care adjacent setting or working with at risk populations CA Code of Regulations TitleCA Health and Safety Code 1596.7995 and/or Head Start Program Performance Standards 1302.93
- MVR / DMV clearance in accordance with CCRCs liability insurance provisions: For positions where driving is required.
- Child Development Permit: For positions working in an educational capacity (California Education Code Sections 44242.5 44340 and 44341
- CPR / Pediatric CPR certification: For certain identified positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health & Safety Code 1596..866
- Federal Debarment Checks: For positions acting in a principal capacity to federal funds (Head Start Program Performance Standards 1304.11 Code of Federal Regulations Title 2 Grants and Agreements 2.180.320 and 2.180.995
At CCRC passion and meaningful work is rewarded! We offer employees:
- Competitive compensation package
- Robust benefit offerings Medical Dental Vision and Voluntary Life Insurance
- Basic Life Insurance and Long Term Disability paid for by CCRC
- Employer Contribution and Employer Match in the 403(b) Retirement Savings Plan with 100 vesting
- Generous Time Off PolicyVacation and Sick Time Holidays and Paid Winter Break
- Opportunities for learning and professional development including education reimbursement
- Employee Assistance and Wellness Programs
- 501(c) 3 designationYou can apply for Public Service Loan Forgiveness!
We have doubled in size over the past 10 years. We provide child development and early education workforce development opportunities child care financial assistance Head Start preschool and Early Head Start services and more for close to 50000 parents children and child care providers each month in Northern Los Angeles County including Antelope Valley and the entirety of San Bernardino County including an office in Victorville serving a total geographic area of 22500 square miles.
Child Care Resource Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex including sexual orientation and gender identity national origin disability protected Veteran Status or any other characteristic protected by applicable federal state or local law.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractors legal duty to furnish information. 41 CFR 601.35(c)
Accommodations: If you are a qualified individual with a disability or a disabled veteran you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation contact a Human Resources Representative atext. 6599 or email them at
Required Experience:
Manager
Employment Type
Full-Time
