Senior Administrative Assistant Health Economics and Outcomes Research
Senior Administrative Assistant Health Economics and Outcomes Research
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Job Description
Job Description
General Summary:
The Health Economics & Outcomes Research (HEOR) team operates across the Vertex portfolio and works closely with partners across the globe to generate evidence of the value of Vertex medicines and support access to patients around the world. The Senior Administrative Assistant plays a key role on the HEOR team and directly supports the Vice President of Global HEOR and the senior this capacity the individual should excel at organization management of multiple peoples time and expectations and have a selfstarter attitude to anticipate and proactively address challenges.
Key Duties and Responsibilities:
Core daytoday responsibilities:
- Provide logistical planning and administrative support including calendar management travel and expense reporting for the Global HEOR Vice President and her Senior Leaders
- Provide availability to key internal and external stakeholders for meeting scheduling
- Perform other supporting tasks such as creating and formatting documents/presentations in Word Excel and PowerPoint as needed
Meetings events & travel:
- Coordinate inperson/zoom meetings and workshops for Global HEOR with domestic and international participants; secure and prepare meeting rooms and facilitate catering if needed
- Support offsite meetings/conferences: securing space AV equipment and catering
- Book restaurant reservations for offsite meetings/conferences
- Work with Human Resources to facilitate interview schedules
- Register external guests and if necessary greet them at reception
- Coordinate travel and hotel reservations
- Manage expense reports in a timely fashion and per company policies
Project contracting:
- Track new contracts/statements of work in progress for suppliers and the project lead
- Create purchase orders in a timely manner so that the team can commence work
- Manage and follow up with onboarding new suppliers and manage purchase order amendments
Additional responsibilities:
- Facilitate team engagement activities
- Coordinate resolution of IT issues
- Backup support for the Head of HEOR and VP of GPMA
Knowledge and Skills:
- Proficient in Microsoft Office suite Outlook Calendar Management and Concur Expense reporting systems
- Proven ability to prioritize effectively and successfully implement multiple projects on competing timelines
- Proven experience working in a fastpaced environment where multitasking is a part of doing business
- Exceptional interpersonal skills especially with senior executives and experience across organizational functions
- Able to be trusted with highly confidential and sensitive information
- Team player with a track record of developing rapport and credibility with colleagues
- Detail oriented with the ability to proactively identify communicate and address challenges
- Able to work independently on responsibilities of the role and ability to provide clear status update for ongoing tasks/responsibilities
- Track record of sound ethics and good judgment consistent with Vertexs core values
Education and Experience:
- Bachelors degree and at least 26 years of experience in a similar role
Pay Range:
$38 $58Disclosure Statement:
The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual bonus and annual equity awards. Some roles may also be eligible for overtime pay in accordance with federal and state requirements. Actual base salary pay will be based on a number of factors including skills competencies experience and other jobrelated factors permitted by law.
At Vertex our Total Rewards offerings also include inclusive marketleading benefits to meet our employees wherever they are in their career financial family and wellbeing journey while providing flexibility and resources to support their growth and aspirations. From medical dental and vision benefits to generous paid time off (including a weeklong company shutdown in the Summer and the Winter) educational assistance programs including student loan repayment a generous commuting subsidy matching charitable donations 401(k) and so much more.
Flex Designation:
HybridEligible Or OnSite EligibleFlex Eligibility Status:
In this HybridEligible role you can choose to be designated as:
1. Hybrid: work remotely up to two days per week; or select
2. OnSite: work five days per week onsite with ad hoc flexibility.
Note: The Flex status for this position is subject to Vertexs Policy on Flex @ Vertex Program and may be changed at any time.
Company Information
Vertex is a global biotechnology company that invests in scientific innovation.
Vertex is committed to equal employment opportunity and nondiscrimination for all employees and qualified applicants without regard to a persons race color sex gender identity or expression age religion national origin ancestry ethnicity disability veteran status genetic information sexual orientation marital status or any characteristic protected under applicable law. Vertex is an EVerify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities in accordance with applicable law.
Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager or contact Talent Acquisition at
Required Experience:
Senior IC
Employment Type
Full-Time
