Administrative Officer - Cardiovascular Medicine
Administrative Officer - Cardiovascular Medicine
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$ 58656 - 86000
1 Vacancy
Job Description
Department:
SOM KC Cardiovascular MedicineCCRPosition Title:
Administrative Officer Cardiovascular MedicineJob Family Group:
Professional StaffJob Description Summary:
The Administrative Officer reports to the Assistant Director of Research. This role will oversee the financial and administrative functions that support the daytoday operations of the Division of Cardiovascular and Cardiothoracic Research and the Department of Cardiovascular Medicine. The responsibilities will include budgeting forecasting financial reporting and analysis accounts payable and accounts receivable functions preaward and postaward grant award management and performing duties that contribute to the effective operation of the department and its divisions and programs. The position will also provide financial and administrative support to the Department of Cardiovascular Medicines in the absence of the Senior Administrator.Job Description:
Key Roles and Responsibilities:
Responsible for annual budget development forecasting and financial monitoring for the department and its divisions and programs.
Responsible for maintaining sufficient cash flow for the department and its programs and divisions.
Creates analyzes and presents monthly quarterly annual and adhoc financial reports to department leadership principal investigators and research staff members.
Leads monthly account reconciliations.
Oversees accounts payable activities including supply ordering purchase orders procurement card transactions spend authorizations and expense reports.
Responsible for all payroll duties for the department including salaries modifications costing allocation changes payroll accounting adjustments onetime payments and payroll audits.
Assists with human resource activities such as initiating recruitment requests creating job requisitions hiring new employees onboarding training coaching performance evaluations hourly employee time approval approval of paid time off requests job changes and terminations.
Oversees accounts receivable includes invoicing internal service delivery creation revenue collection payment collection and customer relationship management.
Involved in the management of KU endowment includes check requests financial reporting accounts payable activities and monthly and quarterly invoicing for salaries covered hospital endowment accounts.
Reviews and updates insurance coverage analyses for new clinical trials and amendments.
Develops budgets and assists with budget negotiation and contracting for new clinical trials and clinical trial amendments in collaboration with the Assistant Director of Research Office of Clinical Trial Administration the Study Coordinator and the Principal Investigator.
Oversees the clinical trial effort tracking process and allocation.
Leads all financial activities associated with activating new clinical trials and closing out studies that have ended.
Develops new grant proposal budgets in collaboration with the Sponsored Programs Administration and the Principal Investigator and completes any new grant proposal submissions.
Oversees all postaward financial grant management activities.
Facilities all administrative tasks for the department including but not limited to meeting scheduling records management work order and asset management.
Communicates new and updated policies procedures and training activities to the department.
Serves as a backup for administrative human resource and financial tasks for the Assistant Director of Research and Senior Administrator.
Required Qualifications:
Education:
Bachelors degree in business administration accounting finance or other related of experiencemay be substituted in lieu of a degree.
Work Experience:
2 years of related accounting finance and/or business management experience.
Preferred Qualifications:
Education:
Masters degree in business administration accounting finance or other related field.
Work Experience:
5 years of related accounting finance and/or business management experience. Experience working in an academic health system setting. 1 year of supervisory experience.
Skills:
Advanced knowledge of the Microsoft Office Suite
Excellent written and oral communication skills
Excellent interpersonal skills
Knowledge of Workday Adaptive and/or Qlik Cloud.
This job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job not an exhaustive list of all possible job responsibilities tasks duties and assignments. Furthermore job duties responsibilities and activities may change at any time with or without notice.
Required Documents:
Resume/CV
Cover Letter
Comprehensive Benefits Package:
Coverage begins on day one for health dental and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employerpaid life insurance longterm disability insurance and various additional voluntary insurance plans are available. Paid time off including vacation and sick begins accruing upon hire plus ten paid holidays. One paid discretionary day is available after six months of employment and paid time off for bereavement jury duty military service and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs 457 or 403b) are available. Type: Regular Compensation Statement: The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including but not limited to education experience and training qualifications relative to the requirements of the position and funding. At the University of Kansas Medical Center a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range taking into account the combination of factors listed above. Minimum Midpoint MaximumTime Type:
Full timeRate Type:
SalaryPay Range:
$58656.00 $86000.00
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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