Admissions and Records Officer CS25-211
Admissions and Records Officer CS25-211
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$ 35943 - 39670
1 Vacancy
Job Description
Description
About the Role:
Do you love working with data and helping students achieve their academic goals As an Admissions and Records Officer youll be the behindthescenes hero who ensures the accuracy security and confidentiality of student academic records. From processing grades to assisting with military tuition benefits and study abroad programs this role plays a critical part in students academic journeys. If youre detailoriented love problemsolving and thrive in a fastpaced environment this is the job for you!
What Youll Be Doing:
- Maintain student academic records including grades GPAs academic standing repeated courses and proficiency credits accuracy is key!
- Process endofterm grades and grade reports ensuring everything is documented correctly.
- Handle grade changes and keep track of incomplete grades and extensions keeping things running smoothly.
- Manage reentry admission applications assess eligibility for readmission and update academic statistics.
- Process academic forgiveness requests and assist with study abroad documentation.
- Help with military tuition reimbursement by assisting in reporting grades for eligible students.
- Support in preparing enrollment and degree certifications and letters that report academic statistics and GPA.
- Assist with submitting enrollment information and degree verification to the National Student Clearinghouse.
- Help with enrollment certification for V.A. students receiving educational benefits.
Why Youll Love This Role:
- Be a vital part of the student experience supporting their academic journey every step of the way!
- Work in a dynamic fastpaced environment where no two days are the same.
- Gain handson experience with academic records certification processes and student services.
- Be part of a team that values accuracy efficiency and collaboration.
- Make a positive impact on students faculty and staff by keeping things running smoothly behind the scenes!
Ready to take on this essential role and make a difference in the academic lives of students Apply now and become a key player in supporting academic success!
Minimum Acceptable Qualifications
1. High school diploma or equivalent.
2. Any one or combination totaling three 3 years 36 months) from the categories below:
A. course work in any discipline as measured by the following conversion table or its proportional equivalent:
30 semester hours equals one 1 year 12 months)
60 semester hours or an Associates Degree equals eighteen months 18 months)
90 semester hours equals two 2 years 24 months)
120 semester hours or a Bachelors degree equals three 3 years 36 months)
B. work experience in administrative support admissions and enrollment customer service public relations records management or closely related experience.
Preferred Qualifications:
Working knowledge of Microsoft Office software Banner information software (student module) Sharepoint Perceptive Content document imaging software Argos EPrint and VA Enrollment Manager. Detailed knowledge of University Academic policies and procedures admission policy regarding reentry students and Registrars Office policies and procedures. Must have good mathematical and interpersonal communication skills and the ability to analyze situations as they relate to various academic policies and procedures. Must have good data entry skills.Who You Are:
- Detailoriented and organized with a love for data accuracy and recordkeeping.
- A problemsolver who can handle multiple tasks efficiently.
- Knowledgeable about student records systems (or eager to learn the ropes quickly!.
- Passionate about supporting students in their academic journey.
- Comfortable handling confidential information with care and professionalism.
- A great communicator able to assist students and staff with academicrelated inquiries.
Supplemental Information
Civil Service Information:Civil Service Application FAQs
Application Instructions:How to Apply Step by StepIllinois Residency Requirement:Pursuant to the State Universities Civil Service System outofstate candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Drivers License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.
Classification: State Universities Civil Service System Classification Number: 2756 SUCSS Classification Title. For more information on Civil Service classifications please visit the State Universities Civil Service System website at: who qualify for preference must provide proof of eligibility within ten 10 working days of submitting an application. The required proof of eligibility includes at a minimum a copy of the veterans DD214/DD215 form (Department of Defense) NGB22 form (National Guard) or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit please refer to theGuide for Veteran Document Verification.
PreEmployment Screening:External candidates receiving a job offer must undergo preemployment screening including a criminal background check. For safety sensitive positions a drug screen will also be required.
Work Authorization Information:This position does not offer work authorization sponsorship. International students at SIUE on F1 or J1 visas are not eligible for fulltime or parttime civil service positions with permanent status. F1 and J1 visa holders must be enrolled fulltime and can only apply for temporary parttime roles working 20 hours or less per week during spring and fall semesters such as student worker positions assistantships and civil service extra help roles. SIUE is a state university and its important to highlight that benefits from statesponsored plans may not be accessible to individuals on F1 or J1 visas.
Accommodation:If you are unable to utilize our online application system and need to request an accommodation please reach out to us ator via email at:
EEO Statement
Southern Illinois University Edwardsville is an equal opportunity employer and thus prohibits discrimination against employees applicants for employment and students on the basis of age color disability marital status national origin race religion sex sexual orientation or veterans status.
We value your interest and look forward to reviewing your application. For questions or more information please email.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
