People Operations Coordinator
People Operations Coordinator
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Job Description
ABOUT VIVID SOLUTIONS
Vivid Solutions is an innovative software development company dedicated to providing usercentred and cuttingedge technology solutions for our clients in the BC Government sector. We thrive on tackling complex problems and are passionate about helping people and businesses thrive by developing technology solutions that enable them to excel in their respective industries. With over 25 years of experience in the IT industry Vivid Solutions boasts a wealth of knowledge experience and adaptability in an everchanging technological landscape. Our valuedriven and innovationfirst mindset cements us as one of the leading custom software teams and drives us to produce toptier products for our clients.
At Vivid Solutions we believe that a motivated and fulfilled team contributes to our overall success. We are headquartered in Victoria BC and offer a unique work experience that balances making a tangible impact with the continuous growth and stability that you seek while our peoplefirst culture fosters professional development and worklife balance. To learn more about what we offer visit THE ROLE
We are seeking an enthusiastic and conscientious People Operations Coordinator to join the Vivid team for a fulltime opportunity starting in June 2025. Located in downtown Victoria this role will require an inoffice presence to support our operations manage our facilities and help create a welcoming and inclusive environment through People Operations initiatives. Vivid Solutions values providing rewarding and safe work arrangements and we are happy to offer a flexible work schedule.
As the People Operations Coordinator you will be an integral part of Vivid Solutions fostering a positive engaging and inclusive work environment. You will bring a strong peoplecentric focus to your role directly impacting employee satisfaction and team culture. In this role you will support office operations and play a key part in People Operations (HR) initiatives ensuring that our team members have a seamless experience throughout their time with the company. Whether you are organizing employee engagement activities supporting the recruitment process or ensuring the smooth onboarding and offboarding of team members you will help create an environment where people feel valued supported and connected.
You will be the first point of contact for visitors and clients as they arrive at the office and look after our office space (meeting rooms common areas kitchen etc. so that they are functional comfortable and conducive to happy and productive work. You will also receive direction from the COO on other administrative initiatives.
KEY RESPONSIBILITIES
- Employee Experience: Serve as a key point of contact for employees offering support and guidance in navigating their daily needs and ensuring their workplace experience is positive and fulfilling.
- Onboarding & Offboarding: Oversee a smooth onboarding process for new hires and manage offboarding processes for departing employees ensuring a welcoming and thoughtful experience at every stage.
- Employee Engagement: Assist with the development and of employee recognition programs engagement activities and regular touchpoints to ensure team members feel supported and appreciated.
- Performance & Development: Collaborate with Senior Management to support regular performance reviews pulse checks and ongoing professional development initiatives.
- Recruitment Support: Partner with hiring managers and recruitment partners to assist with the talent acquisition process and ensure a seamless hiring experience.
- Policy & Procedure Updates: Work with the executive team to ensure company policies are up to date and align with best practices for people operations and workplace culture.
- People Operations Administration: Provide support for all administrative tasks related to people operations including employee benefits management HRIS maintenance Bamboo HR) and documentation.
- Event Planning: Assist in planning and organizing employee events both virtual and inperson that promote team building and a positive company culture.
- Facilities Management: Oversee the office space ensuring it is wellmaintained functional and conducive to a collaborative and productive work environment.
- General Administration: Manage office supplies assist with general bookkeeping and handle invoices in coordination with Senior Management.
- Crossfunctional Support: Take on additional administrative responsibilities as needed to support the companys mission and vision.
QUALIFICATIONS
- 3 years of experience in office administration people operations or facilities management within a fastpaced environment.
- Demonstrated experience supporting peoplefocused initiatives such as onboarding employee recognition and performance management.
- Strong organizational skills with a keen eye for detail and the ability to handle multiple tasks simultaneously while maintaining a high level of presentation and accuracy.
- Excellent communication skills with a serviceoriented approach and a strong sense of discretion and confidentiality.
- Resourceful and proactive with strong critical thinking skills to troubleshoot issues streamline processes and keep operations running smoothly.
- Familiarity with HR software (e.g. BambooHR) and productivity tools like MS Office JIRA/Confluence Slack and MS Teams is an asset.
- Ability to work collaboratively and creatively with diverse teams and adapt to changing needs in a dynamic environment.
YOU WILL
- Bring energy enthusiasm and a creative outlook to the table when solving problems and tackling challenges and building relationships.
- Be innately driven with a growthfocused mindset and a strong desire to learn and improve.
- Default to curiosity in all aspects of your work.
- Enjoy the challenge of supporting different teams within our business.
- Take pride in our office space and proactively tend to it in support of our team (and plants).
- Take ownership of your work doing what is needed without being asked and following through.
- Use strong communication skills in both remote and inperson relationships.
- Believe in providing the best experience to our clients and team.
COMPENSATION BENEFITS & PERKS
- Salary Range: $55000$65000
- Comprehensive Extended Health and Dental
- RRSP Matching
- Annual Sick Leave
- Personal Health & Wellness Benefits
- Professional Development support
- Profit Share Program
DIVERSITY EQUITY & INCLUSION
We are an equalopportunity employer and are dedicated to fostering an inclusive and diverse environment for employees from all walks of life. Employment decisions are made without regard to race colour religion national or ethnic origin sex sexual orientation gender identity or expression age or disability. We hire based on talent and were excited to hear what you will bring to our team!
HOW TO APPLY
To apply please submit a resume and cover letter. We thank all applicants for their interest; however only those candidates selected for interviews will be contacted.
If you dont meet all of our requirements exactly or have taken a nontraditional professional path we still want to hear from you! Use your cover letter to tell us about your unique experience we strive to build a diverse team and recognize that skills are transferable.
Required Experience:
Manager
Employment Type
Full-Time
