Accounts Payable Specialist-Internal Only
Accounts Payable Specialist-Internal Only
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
INTERNAL ONLY
SCHOOL/DEPARTMENT: District Office
TYPE: Classified STATUS: NonExempt SALARY LEVEL: $17.06 DOE full health benefits package)
REPORTS TO: Director of Finance
DEFINITION: Under general supervision processes and maintains accounts payable records and reports for Somerton School District #11.
ESSENTIAL FUNCTIONS:
(Essential functions as defined under the Americans with Disabilities Act may include the following tasks knowledge skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class).
TASKS:
Reviews and audits purchase requisitions for correct coding signatures and appropriate information; inputs and processes purchase orders; distributes purchase orders to vendors and staff for purchases; audits invoices from vendors; ensures quantities and amounts are accurate; inputs invoices for payment; monitors purchase orders for status of purchases and encumbrance amounts; maintains bid list of vendors. Monitors student activities account; reviews requisitions for correct information;l ensures appropriate documentation is attached; maintains petty cash; ensures appropriate cash is available; balances petty cash fund monthly; maintains facilities usage billings quarterly; prepares money bag deposits; makes copies of invoices as needed. Performs a variety of clerical duties in support of the department; answers questions and provides information in person and on the telephone; establishes and maintains accurate financial document files; inputs data into financial system; interacts with employees and vendors to answer questions; and performs related duties as assigned.
KNOWLEDGE SKILLS AND OTHER CHARACTERISTICS:
Knowledge of basic accounting and bookkeeping practices and methods.
Knowledge of District policies and procedures governing assigned work.
Knowledge of automated accounts payable system.
Knowledge of general clerical and financial recordkeeping techniques.
Knowledge of petty cash accounting procedures and methods.
Skill in utilizing basic accounting principles.
Skill in maintaining accurate financial records and accounts.
Skill in the use of a personal computer and related software.
Skill in performing arithmetic calculations with speed and accuracy.
Skill in following oral and written instructions.
Skill in establishing and maintaining effective working relations.
PHYSICAL REQUIREMENTS: Work is performed in an indoor environment. Work requires frequent standing walking bending and lifting up to 50 pounds.
QUALIFICATIONS:
High School Diploma or GED. Three 3 years experience in bookkeeping and/or accounts payable environment. Additional certifications may also be required as specified by the District
Depending on the needs of the District some incumbents in this class must be able to demonstrate fluency in both English and Spanish as a condition of employment.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
