Academic Program Specialist
Academic Program Specialist
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Job Description
Academic Program Specialist
Faculty Experience and Global Scheduling
NonExempt Contingent II Fulltime Pay Grade 9
Location: Stateside Adelphi MD
JOB SUMMARY
Under general supervision independently coordinates the operational tasks involved in the daytoday administration of one or more major academic programs such as Faculty Promotion and Tenure Residency Recruitment and Training Continuing Education Professional Development and Admission and Registration.
PRIMARY DUTIES
Receives screens and responds to inquiries on the phone or in writing. Provides general information about the program such as admission requirements basic academic policies and general program content.
Coordinates administrative processes involved in supporting academic programs which typically include recruitment selection admission registration orientation and progression of students residents or participants.
Ensures that all required forms and documentation are complete. Compiles updates and maintains all records related to assigned administrative processes.
Provides administrative support to the committee that administers the appointment promotion and tenure review of faculty.
Assists in planning and coordinates all activities involved in organizing lectures conferences seminars workshops symposiums and special events such as staff retreats.
Participates in all efforts to promote and publicize the program such as recruitment fairs and professional conferences.
Assist in the design editing and preparation of drafts of marketing public relations and other informational materials. Coordinates printing and publication requirements with the University or other external resources.
Collects and enters information needed for the database and tracking system on program activities. Compiles statistics presents these in table or chart format and prepares reports for program evaluation compliance and survey participation purposes.
Prepares organizes and disseminates class or conference schedules course descriptions outlines syllabi handouts and other similar materials through close coordination with faculty.
Serves as a liaison between students residents or faculty and department staff regarding payroll benefits reimbursements and other administrative matters. Assists with travel housing and visa requirements.
Assists in the preparation of grants and contracts and project proposals.
Maintains and monitors the budget. Records details of financial transactions and processes documents such as invoices vouchers receipts reimbursements and requisitions. Prepares financial statements and summaries.
Assists with program evaluation activities and recommends ways to efficiently utilize space equipment and personnel resources.
May supervise the activities of clerical staff including establishing priorities training and evaluating performance.
Note: The intent of this list of primary duties is to provide a representative summary of the major duties and responsibilities of this job. Incumbents perform other related duties assigned. Specific duties and responsibilities may vary based upon departmental needs.
MINIMUM QUALIFICATIONS
Bachelors degree
One year of experience in administrative staff work in which program coordination in a directly related field was a primary responsibility.
REQUIRED KNOWLEDGE/SKILLS/ABILITIES
General knowledge of business English spelling and grammar.
General knowledge of and skill in the use of word processing databases and spreadsheet software to produce documents and maintain information.
Skill in performing basic mathematical computations.
Ability to present statistical material in table chart or graph form.
Ability to plan organize and prioritize multiple tasks and assignments.
Ability to handle confidential and sensitive matters with tact and discretion.
Ability to communicate effectively orally and in writing. Ability to understand and follow oral and written instructions.
Ability to establish and maintain effective working relationships.
Ability to operate computers and other office equipment.
Ability to train supervise and evaluate personnel.
All submissions should include a cover letter and resume.
The University of Maryland Global Campus (UMGC) is an equal opportunity employer and complies with all applicable federal and state laws regarding nondiscrimination. UMGC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race color national origin age marital status sex sexual orientation gender identity gender expression disability religion ancestry political affiliation or veteran status in employment educational programs and activities and admissions.
Workplace Accommodations:
The University of Maryland Global Campus Global Campus (UMGC) is committed to creating and maintaining a welcoming and inclusive working environment for people of all abilities. UMGC is dedicated to the principle that no qualified individual with a disability shall based on disability be excluded from participation in or be denied the benefits of the services programs or activities of the University or be subjected to discrimination. For information about UMGCs Reasonable Workplace Accommodation Policy or to request an accommodation applicants/candidates can contact Employee Accommodations via email at.
Benefits Package Highlights:
Generous Time Off:Enjoy 11 days of paid vacation 15 days of sick leave 3 personal days and 15 paid holidays 16 during general election years). Time off rates will be prorated based on the number of hours worked.
Comprehensive Health Coverage:Access to health care medical with vision dental and prescription plans for both individuals and families effective from the 1st of the month following your hire date. Contingent II employees who work on average 30 or more hours per week 130 hours per month) are eligible for subsidized state of Maryland medical and prescription benefits. Contingent II employees who work on average less than 30 hours per week but at least 20 hours per week are eligible for a stipend to assist in the purchase of a health plan.
Insurance Options:Term Life Insurance Accidental Death and Dismemberment Insurance and LongTerm Disability (LTD) Insurance. NOTE: CII Parttime employees working less than 0.5 FTE are not eligible for LTD.
Retirement Stipend: Contingent II employees receive a retirement stipend equal to 7.25 percent of their base salary and are eligible to contribute to a supplemental retirement account (SRA).
Supplemental Retirement Plans: include 401(k) 403(b) 457(b) and various Roth options. The university does not provide subsidies or matching funds.
Tuition Remission: CII employees are eligible immediately for Tuition Remission at UMGC or at University of Maryland College Park. Spouses and dependent children are eligible for undergraduate tuition remission after two years of service. NOTE: For parttime employees (at least 50 percent of the time) tuition remission benefits are prorated.
Hiring Rate:
$46736.00Required Experience:
Unclear Seniority
Employment Type
Full-Time
