Senior Administrative Assistant
Senior Administrative Assistant
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Job Description
Job Description
General Summary:
Vertex is seeking an experienced Senior Administrative Assistant to support leadership and teams within the growing US Market Access team. The incumbent will provide support and join us on our mission as we scale and work to bring potential new medicines across Cystic Fibrosis Sickle Cell disease Acute Pain and future product and therapeutic areas. They will report directly to the Executive Director Payer Accounts and Field Operations. Support will span the Director levels of the Payer Accounts and Field Operations team and Pricing Analytics and Contracting (PACM) team.
This position requires you to be our Boston Seaport office 3 days/week at minimum.
Key Duties and Responsibilities:
- Manages calendars for assigned personnel including meeting scheduling (both internal and offsite meetings) accepting/declining invites meeting prioritization
- Secures conference rooms ordering catering and dayof logistical and administrative support
- Organizes logistics and events for the assigned teams (offsite workshops team events)
- Coordinates with Human Resources to facilitate interview schedules with candidates
- Coordinates visitor registration including preregistering and escorting visitors
- Vendor communications
- Supports travel logistics including sourcing/booking flights/hotels
- Completes all expense reports for assigned team members in a timely fashion and per company policy
- Coordinates and disseminates meeting materials
- Performs various supporting tasks such as creating/amending/formatting documents/presentations in Word Excel or PowerPoint pricing etc.
- Submits purchase orders amendments and changes on behalf of team working in partnership with the Commercial Contracting team and iProcurement (transactional only)
- Serves as a departmental resource for the assigned teams for Vertexs internal technologies (i.e; Outlook Teams iProcurement Concur vNet Vertex U etc.
- Assists with the onboarding of new personnel
- Ad hoc project coordination with US Market Access department Sr Manager Strategy & Operations
- Supports special projects
Required Skills:
- Proficient in Microsoft Office suite including Outlook Calendars
- Developed time management skills and organizational skills to prioritize work and/or multitask; autonomously managing multiple projects and competing timelines
- Keen attention to detail with ability to proactively identify communicate and address challenges
- Discretion to handle sensitive and confidential correspondence
- Proven experience working in a fastpaced environment
- Excellent verbal and written communication skills proactively shares key project updates and insights
- Exceptional interpersonal skills across all levels and across matrixed teams
- Team player with a track record of developing rapport and credibility with colleagues
- Consistently displays sound ethics good judgement
Required Education and Experience:
- High school degree and 35 years of senior administrative experience in a similar role
#LIBW1
Pay Range:
$38 $58Disclosure Statement:
The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual bonus and annual equity awards. Some roles may also be eligible for overtime pay in accordance with federal and state requirements. Actual base salary pay will be based on a number of factors including skills competencies experience and other jobrelated factors permitted by law.
At Vertex our Total Rewards offerings also include inclusive marketleading benefits to meet our employees wherever they are in their career financial family and wellbeing journey while providing flexibility and resources to support their growth and aspirations. From medical dental and vision benefits to generous paid time off (including a weeklong company shutdown in the Summer and the Winter) educational assistance programs including student loan repayment a generous commuting subsidy matching charitable donations 401(k) and so much more.
Flex Designation:
HybridEligible Or OnSite EligibleFlex Eligibility Status:
In this HybridEligible role you can choose to be designated as:
1. Hybrid: work remotely up to two days per week; or select
2. OnSite: work five days per week onsite with ad hoc flexibility.
Note: The Flex status for this position is subject to Vertexs Policy on Flex @ Vertex Program and may be changed at any time.
Company Information
Vertex is a global biotechnology company that invests in scientific innovation.
Vertex is committed to equal employment opportunity and nondiscrimination for all employees and qualified applicants without regard to a persons race color sex gender identity or expression age religion national origin ancestry ethnicity disability veteran status genetic information sexual orientation marital status or any characteristic protected under applicable law. Vertex is an EVerify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities in accordance with applicable law.
Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager or contact Talent Acquisition at
Required Experience:
Senior IC
Employment Type
Full-Time
