Medical Administration Office - Medicine Hub

Job Description:

• Role title: Medical Administration Office Medicine Hub

• Role type: Permanent PartTime

• Role grade: Administration Officer Level 3 (Year12

• Department and location: Medicine Hub St Vincents Hospital Darlinghurst

• Salary: $ 68338.78 $70468.73 (prorata) super salary packaging

Better and fairer care. Always.

We are St Vincents Health Australia Australias largest notforprofit provider of health and aged care services.

Founded by The Sisters of Charity in 1857 our 30000 healthcare superheroes operatepublic and private hospitals residential aged care community and virtual care and outreach programs.

About the role

• Provide Multitask Support Across Clinics: Deliver highlevel administrative assistance to the Medicine Hub and Outpatient Clinics supporting both daytoday operations and management structures to ensure smooth and efficient workflows.

• Clinic & Practitioner Coordination: Act as a key point of contact between patients and clinicians managing communication appointment scheduling and reducing the risk of booking errors.

• Diverse Administrative Duties: Handle a variety of admin tasks including filing scanning patient correspondence and clinician requests ensuring all work is completed accurately and in a timely manner.

• Proactive Issue Escalation: Monitor clinic operations closely and escalate any issues or concerns to the Practice Manager to ensure fast resolution and continuous support.

• Collaborative & Organised Approach: Work positively and proactively within a team environment maintaining knowledge across all clinic operations while managing multiple tasks with strong organisational skills.

About you

• Relevant Qualifications & Experience: Youll bring qualifications in Health Service Management or Administration and/or proven experience in a medical clinic setting with a strong understanding of clinic operations and patientfocused care.

• FastPaced Medical Admin Expertise: You have handson experience supporting clinicians and working within a busy medical administration team managing daytoday needs with professionalism and efficiency.

• Strong Communication & Team Collaboration: Youre an excellent communicator who contributes to a wellorganised team environment helping ensure daily operations run smoothly for both staff and patients.

• Proactive and PatientFocused: You actively manage patient expectations support colleagues with daily tasks and consistently aim to enhance the overall patient experience in line with clinician goals.

• DetailOriented and Reliable: Your organisational skills and high attention to detail ensure all administrative tasks are completed accurately whether youre working independently or as part of a large dynamic team.

Why work at St Vincents

• Join us on our mission to provide care to all including the most atrisk people in our community

• Discounted access to many gyms for you and your family with Fitness Passport

• Access to discounted private health insurance with Medibank

• Access to a government salary sacrifice program. Make a proportion of your salary taxfree

• Committed to financial support for educational development scholarship programs paid study leave

About the hospital

In this role you will be based at St Vincents hospital Darlinghurst.

• A busy innercity hospital in a beautiful location

• Surrounded by great cafes galleries and theatres parks nightlife and nearby glorious beaches

• A place of expert clinical care for atrisk people

• Closely partnered with universities & affiliated research institutes many of which are located oncampus

• Centres of excellence include heart & lung transplantation bone marrow transplantation cardiology cancer care AIDS/HIV respiratory medicine mental health homeless health drug & alcohol services and correctional health

Sponsorship / work rights for Australia

Please note visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.

Preemployment checks

Your employment is conditional upon the completion of all rolerequired preemployment checks including relevant immunisations.

Equal opportunity

We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.

How to apply

The closing date for applications is 05 May 2025

Please submit your resume and a brief cover letter highlighting how your interest skills and experience align with each of the requirements listed in the About You section here.
Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.
Respectfully this role is not open to recruitment agencies.

Reconciliation Action Plan:

At St Vincents we acknowledge the importance of creating a work environment that is welcoming safe equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information visit https:// or get in contact at

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct