Campus Secretary - Title I - Elementary School - 226 Days

Job Title: Secretary Wage/Hour Status: NonExempt

Job Role: Campus Title I Funding Source: Title I Part A 211

(Elementary/Intermediate/Middle) Pay Grade: PR 7

Department/School: Campus Assigned

Function: Educational Support

Reports to: Campus Principal HR Date Approved: September 2006

HR Date Revised: February 2024

Title I Part A 211 The intent of Title I Part A is to provide supplemental resources to LEAs to help schools with high concentrations of students from lowincome families provide highquality education that will enable all children to meet the challenging state academic standards.

SUMMARY:

Thecampus secretarys role is multifaceted involving both administrative tasks and interpersonal communication contributing significantly to the efficient functioning of the school environment.

Under the supervision of the Principal provides support to the Principal in a wide range of office and school operations; coordinates and organizes office activities and coordinates flow of communications and information for the Principal; provides support by planning organizing supervising and participating in the school office administrative operation; maintains confidentiality of sensitive and personal information; prepares and maintains a variety of records and reports related to assigned activities.

The essential functions pursuant to the Americans with Disabilities Act may include the characteristic duties and responsibilities noted herein however this list represents examples only and is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

• Model KISD core organizational beliefs and values; perform duties effectively and efficiently for the purpose of supporting and contributing to high student achievement.

• Provide program support and service delivery; communicate effectively within and across teams and participate in crossfunctional work groups.

• Maintain a commitment to the District mission; model District expectations through personal leadership and actively support the efforts of others to achieve District goals.

MAJOR RESPONSIBILITIES AND DUTIES

Title I Requirements

• Maintain Title I schoolwide budget.

• Collect data and create documentation for each Title I schoolwide activity.

• Submit documentation for Title Crate.

• Ensure expenditures do not exceed the 25 allocation for Title I requirements.

• Inventory Title I purchases.

• Note activities that supplant not supplement and alert the campus principal.

• Note fraud waste and abuse of federal funds and alert the campus principal.

• Submit various reports associated with grant(s).

• Assist principal in ensuring practices are reasonable and necessary to satisfy requirements of the grant.

• Assist in the comprehensive needs assessment and Classification of Instructional Programs. (CIP) process ensuring compliance with the Education Department General Administrative Regulations (EDGAR).

• Maintain the transfers from other grants; Maintain Focus Grant.

• Submit budget and grant amendments.

• Arrange multiple parent involvement activities.

• Attend and participate in faculty meetings and special events and serve on staff committees as required.

Office Management

• Coordinates and organizes office activities ensuring efficient communication and information flow for the Principal.

• Handles routine issues and emergencies related to employees and students making independent or collaborative decisions.

• Maintains confidentiality of sensitive and personal information.

• Provides training and work direction to assigned office personnel.

• Updates absence and timesheet information for staff.

• Serves as a major information resource and liaison between schools departments and the District office.

• Communicates with personnel and community to exchange information and resolve issues.

• Receives and greets visitors screens correspondence and manages telephone calls for the administrator and staff.

Financial Duties and Record Keeping

• Submit requisitions (including securing multiple quotes for nonEDGAR compliant purchases).

• Prepares and submits purchase orders work orders and reimbursement requests.

• Handles assigned financial duties maintains school budgets and manages site accounts.

• Compiles information and maintains records and reports related to assigned activities.

• Inputs data into the system ensuring accuracy.

• Manages confidential files including student personnel and payroll records.

Secretarial Work and Support to the Principal

• Performs secretarial tasks such as typing word processing proofreading filing and recording information.

• Provides guidance and direction to other school personnel as needed.

• Composes correspondence independently or with general instruction.

• Acts as a liaison with various constituents including students parents staff and visitors.

• Ensure that all interactions with students District personnel and parents are supportive courteous and respectful.

• Perform other duties as assigned by the Campus Principal

Policy Reports and Law

• Maintain confidentiality.

• Develop and maintain systems for retrieval of information in support of all programs; compile maintain file and secure all physical and computerized reports records and other required documents.

• Pursue Professional Development activities for self and assigned staff; ensure that Professional Development activities are aligned with District goals and initiatives and current professional research.

• Comply with all policies operating procedures legal requirements and verbal and written directives.

• Comply with the Professional Code of Ethics and Standard Practices for Texas Educators.

• Follow District safety protocols and emergency procedures.

• Perform other related duties as assigned.

QUALIFICATIONS:

Education/Certification:

• High School Diploma or equivalent

Experience:

• Three 3 years successful clerical experience

• Experience in a public educational environment (preferred)

For positions funded by Title monies or for positions at campuses identified as a campuswide Title campus the following additional qualifications apply:

• Associates degree two years of study at an institute of higher learning or have met formal academic assessment required by No Child Left Behind Act.

• Valid Texas Educational Aide Certificate

SPECIAL KNOWLEGDGE/SKILLS/ABILITIES:

• Ability to be selfmotivated and selfdirected

• Ability to use software to develop spreadsheets databases and do word processing

• Ability to maintain accurate and auditable records

• Knowledge of basic accounting principles

• Ability to operate multiline phone system

• Effective public relations organization communication and interpersonal skills

• Ability to read; understand and follow detailed written and verbal instructions

• Ability to speak read and understand English

• Ability to effectively present information in oneonone situations

• Proficient in keyboarding and file maintenance

SUPERVISORY RESPONSIBILITES:

• None

MENTAL/PHYSICAL DEMANDS AND ENVIRONMENTAL FACTORS:

Tools/Equipment Used:

• Standard office equipment including personal computer and peripherals

Posture:

• Prolonged sitting; occasional bending/stooping pushing/pulling and twisting

Motion:

• Repetitive hand motions frequent keyboarding and use of mouse; occasional reaching

Lifting:

• Occasional light lifting and carrying (less than 15 pounds)

Environment:

• Regular exposure to noise and computer monitors

• Work to be completed onsite from assigned school or building

• No remote work

Mental Demands:

• Work with frequent interruptions; maintain emotional control under stress work; prolonged or irregular hours