Associate Director of Athletics - Facilities Operations Events

About UMass Amherst

The flagship of the Commonwealth the University of Massachusetts Amherst is a nationally ranked public landgrant research university that seeks to expand educational access fuel innovation and creativity and share and use its knowledge for the common good. Founded in 1863 UMass Amherst sits on nearly 1450acres in scenic Western Massachusetts and boasts stateoftheart facilities for teaching research scholarship and creative activity. The institution advances a diverse equitable and inclusive community where everyone feels connected and valuedand thrives and offers a full range of undergraduate graduate and professional degrees across 10 schools and colleges and 100 undergraduate majors. We believe every member of our university community can contribute to our ongoing success by striving for the highest level of excellence as we seek breakthrough solutions to mounting environmental social economic and technological challenges in our world.

Job Summary

The Associate Director of Athletics Facilities Operations & Events is a member of the departments leadership cabinet. The Associate Director is responsible for the oversight and management of the departments capital projects facility management/preventative maintenance and event operations efforts for all 21 intercollegiate varsity sports within the Division I FBS program. They provide leadership and planning for all facility projects and serve as sport program administrator for assigned sport programs.

Essential Functions

• Serves on department leadership cabinet; provides strategic direction decisionmaking and formulates policy while maintaining confidentiality on specific department matters. Serves as primary department liaison with important constituent groups.
• Responsible for the overall leadership and oversight of all athletic facilities maintenance vehicles and renovations including scheduling of varsity athletic practices and games.
• Serves as the sport program administrator for assigned sport programs providing leadership with goal setting personnel and performance management budget planning and monitoring and overall program support.
• Supervises 68 athletic facilities maintenance staff 2 Assistant Directors of Event Management & Facility Operations.
• Directs oversight of game operations and event management for varsity sports. Administers the conduct of all regular season and post season home competition. Responsible for oversight and of all conference tournaments postseason championships and special athletic events.
• Oversees and acts as project manager for capital projects. Serves as manager of card access system for all athletic facilities. Liaises with physical plant UMPD and environmental health and safety departments. Serves as the primary liaison with management company of Mullins Center with regards to game and practice scheduling. Responsible for creation and revision of athletic facility master plan on an annual basis.
• Oversees and maintains athletic facility budgets. Develops and implements a complete equipment inventory preventative maintenance plan and replacement schedule. Maintains records of all repairs of equipment and facilities. Oversees athletic key inventory and distribution system. Maintains check in and check out policy for the athletic department. Meets with vendors and secures quotes for repairs maintenance and renovations. Prepares bid documents as needed.
• Serves as primary liaison with Campus Recreation in budget management student events and facility scheduling.
• Oversees work order system as it relates to athletic projects repairs etc. Responds to afterhours calls and schedules regarding facilities including coordinating afterhours contractors lockouts alarms inclement weather activities and other emergency support. Develops emergency plans and procedures.
• Coordinates office/locker room cleanings repairs and space planning including of departmental moves. Responsible for hiring training supervising and evaluating all athletic facility maintenance staff and facility management interns.
• Understands responsibilities with respect to Title IX Clery and other compliance requirements.
• Demonstrates capacity skill and willingness to engage students and contribute to student success.
• Works collaboratively with other campus stakeholders to fulfill the mission of Student Affairs and Campus Life by scheduling campus events held in athletic facilities.

Other Functions

Performs related duties as assigned or required to meet Department Executive Area/Division and University goals and objectives.

Minimum Qualifications (Knowledge Skills Abilities Education Experience Certifications Licensure)

• Bachelors Degree in Sports Management or related field.
• More than 5 years relevant experience in a collegiate professional and/or minor league sports setting.
• Demonstrated knowledge of the daytoday operations of an intercollegiate athletics department.
• Staff supervisory experience.
• Ability to establish and maintain effective working relations with various constituencies.
• Knowledge of NCAA rules and regulations and event management scheduling software.
• Ability to work nights weekends and holidays.
• Strong organizational interpersonal and communication skills (both oral and written).
• Perform accurate detailoriented work and manage multiple tasks.
• Working knowledge of Microsoft Office Suite.
• Valid Class D MA Drivers License within first 30 days of employment.
• Ability to act independently and exercise sound judgement.

Physical Demands/Working Conditions

Typical office environment activity.

Additional Details

The position is typically for three years with the possibility of reappointment.

Work Schedule

Monday Friday 40 hours per week. Evenings weekends and holidays may be required depending on the demands of the position.

Salary Information

Salary Commensurate with experience.

Special Instructions to Applicants

Along with the application please submit a resume. References will be checked at the finalist stage. Please be prepared to provide contact information for three 3 professional references.

UMass Amherst is committed to a policy of equal opportunity without regard to race color religion caste creed sex age marital status national origin disability political belief or affiliation pregnancy and pregnancyrelated condition(s) veteran status sexual orientation gender identity and expression genetic information natural and protective hairstyle and any other class of individuals protected from discrimination in employment admission to and participation in academic programs activities and services and the selection of vendors who provide services or products to the University. To fulfill that policy UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities women persons with disabilities and covered veterans. It is the policy of UMass Amherst to comply with the applicable federal and state statutes rules and regulations concerning equal opportunity and affirmative action.