Executive Assistant to the Vice President for Student Success

Duties And Responsibilities
Administrative Oversee daytoday operations of the office of the Vice President for Student Success and provide support to the Office of the Dean of Students. Communicate Student Success priorities and assignments to the VPSS Cabinet and direct reports. Act as the primary contact for the office of the Vice President with outside organizations university offices colleges and departments. Maintain supportive relationships with Student Success departments colleges and department offices faculty staff students and the community. Respond to inquiries requiring detailed knowledge of university policies and procedures within the scope of the Vice President for Student Success. Research prioritize and follow up on issues and concerns addressed to the Vice President including those of a sensitive and/or confidential nature. Respond verbally or in writing to inquiries complaints or problems. Handle confidential information and understand the importance of maintaining confidentiality to abide by dataprotection laws. Attend executive meetings and contribute to administrative initiatives policies and decisions. Attend meetings on behalf of the Vice President as requested. Supervise oversee and coordinate the office administrative support staff including management training evaluation scheduling and prioritizing work assignments for effective office workflow. Direct and/or coordinate office of the Vice President personnel matters recruiting and new hire actions interviewing and selecting new staff. Oversee calendars and schedules for executive and administrative personnel including arranging travel. Create and maintain unit documents such as personnel records manuals procedure documents and other relevant records; ensure adherence to policy and procedure and monitor/check for accuracy Coordinate printing of publications of materials under the VPSS ; serve as liaison between the Vice President and the university administration faculty staff and general public. Serve as the liaison for both the strategic budget partner SBP and the human resources business partner HRBP assigned to Student Success. Meet regularly with the HRBP and review Student Successrelated personnel forms for the vice presidents approval. Ensure payroll actions are aligned with any relevant approved plan budget goals and priorities set by the Vice President. Assist with interoffice needs of shared partners. Perform all other administrative duties as assigned. Project and Event Management Coordinate schedule and track the progress of specialized work projects or functions in the Office of the Vice President. Plan execute and manage assigned projects ensuring successful outcomes ontime completion and alignment with strategic goals. Establish priorities deadlines and coordinate personnel. Collaborate closely with team project members to identify and quickly address problems. Establish planning objectives for interdisciplinary highlevel campus projects by identifying key issues approaches and performance metrics. Develop and coordinate various initiatives and events. Assessment Coordinate systems and procedures to assess student learning outcomes and maintain a culture of meaningful assessment in Student Success. Work with the Vice President for Student Success Cabinet VPSS Cabinet) to provide training for staff around assessment activities. Collaborate closely with the Vice President and Accreditation Liaison Office on accreditation reporting and the development and maintenance of institutional structures to demonstrate institutional effectiveness and mission fulfillment. Attend trainings and conferences to develop and maintain expertise related to NWCCU accreditation and NASPA / ACPA learning outcomes assessment and development. Work with the University Data and Analytics to obtain data and information for reports needed for accreditation program review evaluation and assessment activities. Coordinate Student Success internal institutional reporting requests.

Physical Demands
To perform this job successfully an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge skill and/or ability required.