Administrative Assistant III

• Schedules logistics and secures resources for meetings conferences and travel
• Serves as a primary point of contact for applicantsgraduate students and program coordinators as well as other individuals and groups andprovides information via phone in person and through other communication mediums
• Prepares and audits complex records edits documents and reviews work done by others
• Provides administrative support to Graduate Council Faculty Development Program and the Office of Student Research and Creative Activity
• Develops implements and maintains methods and organizational systems for record retention according to established policies and procedures
• Responds to students inquiries concerns and needs throughout their graduate career
• Handles the processes related to hiring Graduate Assistants
• Coordinates graduate student grant and scholarship applications and awards
• Collaborates effectively across departments and programs to meet the goals of the Graduate School and Research and Innovation units
• Tracks budgets for the Graduate Studies and Research and Innovation units and prepares regular accurate reports for the AVC/Dean
• Assists with graduate student application processing if/as needed
• Assists with targeted communication plans and materials based on established goals

• High school diploma
• 2 (two) years of recent relevant administrative support experience.
• Demonstrated ability to manage complex issues effectively organize work to meet deadlines andmaintain attention to details.
• Proficiency with Microsoft Office Suite including Word Excel and Outlook.
• Evidence of ability to learn and apply new software applications.
• Excellent written and interpersonal communication skills.
• Evidence of ability to exhibit initiative and independent judgment.
• Demonstrated commitment to a welcoming and safe environment..
• Positive inquisitive enthusiastic attitude.

• Collegelevel coursework or twoyear associates degree.
• Knowledge of purchasing budget tracking and reporting methods and requisite systems (i.e. WISER PeopleSoft and/or other general bookkeeping systems).
• Familiarity with web content management systems such as WordPress.
• Strong decisionmaking prioritizing and problemsolving skills.
• Experience with records management collection and interpretation of data.

Applicants must submit the following documents using the online application:

• Cover letter
• Resume or CV

The following additional information may be required of candidates during the selection process:

• Contact information for three professional references.

TO ENSURE CONSIDERATION: Applications received by the end of the day on May 14 2025 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment or if you are not able to complete the application online due to a disability or system problem please contact the Office of Human Resources.

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse broadly trained faculty and staff. We strongly encourage women minorities people with disabilities and veterans to apply. UWO in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity does not discriminate on the basis of race color national origin religion sex sexual orientation gender identity/expression disability or protected veteran status.