Transport Coordinator

Objectives:
Ensures proper of the Truck and Route Planning endorsed by the Transport Planning Team. Ensures ontime arrival in pickup sites ontime arrival in client sites and complete and accurate delivery documents with truck crew.

Captures and understands reports from Order Fulfillment (OF) up to Warehousing in order to analyze and detect concerns with the orders should there be delays in the tailend of the fulfillment . Comprehends concerns if any with the orders with the picking preparation and dispatch and with delivery documentation. Ensures realtime updates from truck crew and validates with GPS in order to give realtime and accurate updates as well to Sales Team and even direct to clients. 

Captures and escalates to the Distribution & Logistics Manager the bad costs incurred if any.

Coordinates with Supply Chain Sales and Clients to ensure above objectives.

Key Duties and Responsibilities:

1 Coordinates with Warehousing teams (External Logistics Coordinators TMM Team and directly to External Warehouse Partners) and Truckers to execute the Truck Plan set for the next day.

1. Checks with truck crew their status in order to ensure ontime arrival in pickup sites.

2. Measures percentage Truck Arrival Timeliness in each Pickup site. 

   1. Highlights in this report the late arrivals of each Trucking Partner.

   2. Escalates those recurring late arrivals by specific truck units by truck crew members and by concerned Trucking Partners. 

   3. Notifies the Trucking Owner of these lapses in order to flag performance status which may resort to endofcontract if no improvements would be seen. 

3. Completely and accurately prepares delivery documents to handover to assigned truck crew in TMM. For pickups in External Warehouse sites External Logistics Coordinators ensures complete documents are handed over to truck crew. 

   1. Follows National Meats Inspection Service (NMIS) guidelines in preparing Certificate of Meat Inspection (COMI) or Meats Inspection Certificate (MIC).

   2. Prepares the Pilmico Meats Dispatch Receipt (MDR) for deliveries to clients and retail stores and Pilmico Material Transfer Slip (MTS) for deliveries to TGM and for Transfers if any.

2 Collates reports from the frontend of the fulfillment process in order to easily determine and relay gaps to Sales and clients should there be delays come the delivery date. Ensures to capture first thing the headlines so as to realtime update Sales and Clients.

1. Checks and understands the Order Summary (OS) filled out by D&SOF Team should there be queries on the orders being fulfilled on confirmed orders on cancellations and on exemptions. 

2. Checks the Loading Timeliness report in TMM and External Warehouse sites should there be concerns on delays why the truck left late in the assigned pickup site. The Loading Timeliness report could answer if there were concerns in preparing the items locating the items queuing of trucks onsite manpower concerns documentation concerns and so on.

3. Checks the Dispatch Attainment report in TMM and External Warehouse sites should there be concerns on why there are items unfulfilled and not loaded to the Delivery Trucks.

4. Directly coordinates with External Logistics Coordinators if there are concerns with the delivery documents handed over to truck crew since they are the ones giving GoNo Go signal to release trucks from External sites.

5. Fills out a checklist of delivery documents prepared for dispatches in TMM. Ensures complete and accurate documentssame with item 1.c.

3 Ensures ontime delivery to clients and stores. Ensures Transport Protocols are being followed and executed at all times. 

1. Coordinates with truck crew members to get realtime trip updates and validates with GPS. Swiftly relay delivery updates to Sales Team and even directly to clients especially on early morning deliveries. 

2. Each hour publishes delivery updates via agreed group chat (currently in Viber). 

3. Escalates right away to Sales and/or clients should there be late deliveries.

4. Ensures to know the entire story on the lapses before relaying information. 

5. Ensures responsiveness to Sales and clients especially when there are delays already

6. Measures percentage OnTime Deliveries

   1. Highlights in the OnTime Delivery report the late arrivals of each Trucking Partner.

   2. Escalates those recurring late deliveries 

   3. Notifies the Trucking Owner of these lapses in order to flag performance status which may resort to endofcontract if no improvements would be seen. 

7. Monitors the most vital Transport protocol in reefer truckingtruck temperature. 

   1. Coordinates with truck crew members and validates in GPS the truck temperature at any given point in the trip.

   2. Measures percentage of allowable drip loss per trip.

   3. Highlights in OnTime Delivery report the Drip Loss Performance

   4. Escalates those recurring high drip loss by specific truck units. 

   5. Notifies the Trucking Owner of these lapses in order to flag performance status which may resort to endofcontract if no improvements would be seen. 

4 Captures and escalates to the Distribution & Logistics Manager the bad costs incurred if any.

1. Driven by clients or stores

   1. Highlights the Returns and Pullouts 

   2. Highlights the delays in receiving our trucks by clients or stores

   3. Publishes a Bad Costs Client/ Store Driven report with the root causes along with the Php bad costs incurred on the above highlights

2. Driven by frontend of the process owners

   1. Highlights Bad costs incurred due to delays and/ or wrong instructions on Pickups.

   2. Publishes a Bad Costs Internal Pilmico Driven report with the root causes along with the Php bad costs incurred on the above highlights

5 Fillsout and updates the Delivery Monitoring with actual Trip Time Stamps actual Received weight based on signed Pilmico MDR and captured foreseen bad costs. Seeks approval from the Distribution & Logistics Manager in order to have Trip Ticket be noted with the said bad cost/s.

6 Performs SAP transactions related to Transport Management. Prepares SOTC STC TM and FSD in SAP. Consequently validates and processes billings from Trucking Partners.

Qualifications :

Education: Bachelors Degree or consequent number of work experience years

Experience: At least a year of experience in related field or expertise

Additional Information :

Replacement of current resigned Transport Coordinator John Marvin Ocampo.

Remote Work :

No

Employment Type :

Fulltime