Property Manager infoclearleafcoza
Property Manager infoclearleafcoza
Posted on :
30-04-2025
Employer Active
1 Vacancy
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Job Description
PROPERTY AND ASSET MANAGEMENT
- Keep abreast of market activities in respect of tenant movement new developments major vacancies and other landlords strategies
- Attend meetings related to successful operations of property
- Ensure the deployment and implementation of the annual preventative and lifecycle maintenance programme and approved within the Budget
- Motivation of refurbishments and major repairs as appropriate
- Responsible for compliance in terms of the OHS Act (all areas including first aid and fire training)
- Management control and oversight of all assets within the building (fixed and moveable) in terms of
- Annual replacement
- SLAs in the plant infrastructure to ensure longevity of the equipment
- Maintaining the asset record and replacement cycle
BUILDING MANAGEMENT
- Devise a threeyear maintenance plan including allowances for provisions or depreciation where applicable
- Investigate / initiate proposals for refurbishments
- Maintain a handson control of projects in hand
- Review the building status/grade annually and maintain the standards withing those grades
- Ensure compliance with legal regulations
- Complete regular OSH Act inspections and updates monthly
- Ensure that OSH Act requirements are effectively managed and complied with
- That fire drills and evacuation procedures are in place and performed as defined by the organization business rule
PLANNING AND BUDGETING
- Preparation and completion of budgets each year
- Completion of monthly forecast
- 3year budget preparations / controls
- 3year CAPEX and OPEX budget preparations / controls
- Set and motivate the CAPEX budget per business unit
- Check and authorize payments of accounts as per the approved authority levels and that no authorization has taken place outside of the approved framework
FUND REPORTING
- Provide accurate information to owner according to agreed format timeously
- Analysis of monthly income/expenses
- Analysis of operating costs monthly in terms of the approved forecast
- Monitoring of all municipal recoveries (and general recoveries monthly)
TENANT MANAGEMENT
- Tenant satisfaction
- Deal with correspondence / interaction with tenants as required
EXPENSE CONTROL/ANALYSIS
- Approve CAPEX within authority limits
- Ensure we conform to CAPEX procedures
- Estimate new operating cost
- Ensure recovery of operational cost in accordance with lease terms
- Check and authorize payment of accounts
- Authorize cleaning consumables electrical and general maintenance orders
- Control municipal payments and recoveries there against
- Ensure cost effectiveness and performance of contractors
VACATE AND INTAKE
- Annually the vacate and intake is planned by the PMs and the BU assigned team
- Budget controls (across all levels)
- Timeline management and controls
- Stock and Human Resource planning
- Additional contractor requirements
- Asset replacements
RESPONSIBILITY FOR THE EFFECTIVE MAINTENANCE AND REPORTING OF FINANCIAL RECORDS
- Asses and reports on the monthly performance against budgets
- Assess and reports on the monthly occupancy of the building
- Assess and report on the monthly recoveries versus expenses
RESPONSIBILITY FOR PROFESSIONAL BUSINESS RELATIONSHIPS WITH VENDORS CONTRACTORS AND TRADE PROFESSIONALS
- Acts as a liaison between the company and the external contractors
- Works at maintaining productive business relationships with vendors suppliers contractors universities and stakeholders
- Promotes good will and a positive image of the Company
EFFECTIVELY MANAGING PROPERTY PERSONNEL ENSURING OPTIMAL PERFORMANCE
- Provides leadership to assigned personnel through effective objective selling delegation and communication.
- Conducts regular meetings to ensure that personnel are well informed of changes in policies and procedures and discusses areas needing improvements
- Directs daily operations
- Identifies develops and implements training programs as appropriate
- Conducts performance appraisals provides measurable feedback to assigned personnel and suggestions for improved performance.
- Formulates and implements employee corrective actions as needed
- Ensures that staffing levels are appropriate interviews hires and assigns personnel as necessary
- Assist with any adhoc duties that is reasonable within your capabilities
Qualifications :
- Grade 12
- Facilities Management Degree/Diploma
- Degree/Diploma in Property Management
- Degree/Diploma in Operations Management
- Member of related official bodies i.e. SAFMA
ROLE SPECIFIC EXPERIENCE / KNOWLEDGE EXPERIENCE
- Operations Management 3 to 5 years experience
- People Management 3 years experience
- Project Management 23 years experience
KNOWLEDGE
- Building Codes and SANS regulations
- Health and Safety Regulations
- Finance Knowledge
- Project Management Principles
- BCEA / LRA
- Microsoft Office Suite
- Intermediate to Advance Excel Knowledge
Additional Information :
Salary: Market Related
Closing Date: 31 May 2025
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Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
Key Skills
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