Conveyancing Assistant

Job Description

Conveyancing Assistant Gloucester Permanent Full Time 25000

Job Summary

Our client is a wellestablished law firm with over 30 years experience. It has a national reputation for excellence in the Property sector and strength in depth in a wide selection of other legal services for businesses & individuals. There are 5 offices in Gloucester Bristol Birmingham London and Devon. They strongly believe that their staff are the heart of the company and are therefore driven to ensure that all employees experience and maintain a good worklife balance.

Reporting Line

This role reports to the Head of Department

Job Purpose

A Conveyancing Assistant in the Residential New Homes Department to assist with the conveyancing of new build homes.

To provide support to the Head of Department Conveyancers and Junior Paralegal.

Key Duties and Responsibilities

• To assist with issuing quotes on our App opening new files and onboarding clients.
• Assisting the clients developers and brokers with any queries either by telephone or email.
• Photocopying scanning.
• To exhibit flexibility particularly during peak times of the year.
• Updating developer spreadsheets and work lists on OneDrive.
• Updating our App as and when key stages are met and assisting clients with any queries they encounter with the App
• Checking the clients initial documentation and identifying the procedures necessary for each individual client i.e. writing to donors ISAs/LISAs identifying related sales search requirements SDLT exemptions/higher rates etc.;
• Obtaining satisfactory evidence of funds to satisfy AML regulations reporting any concerns to the Team Leader/Head of Department carrying out appropriate Money Laundering ID checks and recording all evidence on each case file.
• Requesting payment on account from clients.
• Checking the draft Contract documentation accurately reflects clients correct names and addresses and purchase price.
• Arranging Search Insurance or obtaining Local Environmental and/or Drainage Searches depending on client/lender requirements.
• Sending standard correspondence to clients.
• Drafting Stamp Duty Land Tax form in preparation for report to client.
• Write to clients and solicitors confirming exchange.
• Advising clients when notice to complete has been served.
• Obtain OS2 and Bankruptcy searches and downloading the search results onto case file and lender portals.
• Obtain closing statements from clients and order ISA/LISA funds.
• Order redemption statements from lenders on sales.
• Set up completions with Accounts Department i.e. bills echits etc.;
• Provide the client with completion statements once checked by Accounts Dept.
• On completion ensure submission and payment of SDLT is made to HMRC.
• Arranging completion letters to client and solicitors sending deeds etc on sales to solicitors.
• Submitting END1s/DS1s to existing lenders/HTB on sales.
• Submit the AP1 and add the matter to Post Completion spreadsheet on One Drive.
• Assist with training new Paralegals/Junior Paralegals to the Departmental standards.
• The following tasks provide a general overview of the types of activity the candidate will be expected to engage in or oversee on a daytoday basis. The tasks are not intended to be an exhaustive list of responsibilities as all employees are required to be flexible dynamic and have the capacity to think creatively when presented with challenges.

Education / Qualifications

• GCSEs or equivalent in Maths and English
• A Law Degree is not required but awareness of compliance and processes within residential conveyancing would be beneficial.

Skills / Knowledge

• Experience of working as a Conveyancing Paralegal or Assistant in a conveyancing department (ideally with New Builds).
• Experience working in a fastpaced and demanding environment
• Experience of completing administrative tasks
• Selforganised and proactive
• Excellent attention to detail
• Ability to maintain client confidentiality
• Adaptable to the needs of the business as changes occur during the operational requirements
• Competence in the effective use of Information and Communications Technologies (lCT)
• The ability to prioritise meet deadlines and work under pressure
• Excellent interpersonal communication and presentation skills
• Ability to be flexible
• Experience of working within residential conveyancing is useful but not essential as full on the job training will be provided.

For further information please contact Rhian Mountjoy onor

By responding we will register you as a candidate with Seymour John Limited. To understand how we will use your personal data please read the Privacy Policy on our website.