Payroll Manager

Title: Payroll Manager

State Role Title: Financial Services Manager I

Hiring Range: $76388 $124131

Pay Band: 5

Agency: VA Dept of Transportation

Location:Central Office Richmond Virginia

Agency Website: Type: General Public G

Job Duties

The Virginia Department of Transportation (VDOT) is excited to offer and announce a competitive opportunity to serve as Payroll Manager in our Central Offices Fiscal Division. This position is located in Richmond Virginia.

What drives you Whether its knowing the work you do makes a difference having a great work/life balance working on exciting and challenging projects leading innovation and championing change or simply working with a great group of people who are committed to professionalism at the Virginia Department of Transportation we have something for you.

VDOT is seeking a highly skilled and detailoriented Payroll Manager to oversee and manage payroll operations across the entire state. In this role the Payroll Manager will directly supervise a team of nine employees in Central Office and provide comprehensive payroll policy guidance to payroll staff across all nine district offices. With approximately 7500 employees VDOT is looking for an individual who can develop implement and maintain policies and procedures that promote strong internal controls ensuring compliance with both state and federal regulations as well as GAAP standards.

Key responsibilities include identifying and addressing payroll training needs organizing and delivering training sessions overseeing statewide reconciliations between various systems and agencies and generating both internal and external payroll reports. The Payroll Manager will also play a critical role in supporting financial system modifications and enhancements ensuring seamless and accurate payroll processes across the organization.

Duties include:

Manage Payroll Information in Financial Reports: Oversee and review complex multifunctional reconciliations of payroll expenses statewide to ensure accuracy of payroll information included in VDOTs Financial Reports. Maintain payroll default funding and update payroll tables as needed in Cardinal. Take the lead in resolving more complex financial data inquiries. Review validity of transactions and provide feedback.

Payroll Coordination: Coordinate payroll functions throughout VDOT. Promote good internal controls including ARMICS compliance. Provide payroll guidance and training to VDOT staff. Determine training needs and schedule training for payroll accountants and administrators.

Develop and Establish Policies and Procedures: Develop policies and procedures that reflect VDOT objectives and compliance with federal and state laws. Maintain comprehensive VDOT Payroll Manual and distribute to all payroll personnel.

Oversee Department Wide Tasks: Ensure the accuracy of VRS Health Care payroll deferred account and Cardinal reconciliations. Generate both internal and external routine ad hoc reports. Oversee the precise completion of journal entries. Ensure agency payroll and time entry is processed accurately and by DOAs established guidelines. Provide comprehensive guidance and support to all payroll staff statewide including the Central Office and across all nine districts.

Minimum Qualifications

Ability to communicate effectively orally and in writing with diverse audiences.
Ability to maintain confidentiality of personal and sensitive information.
Supervisory experience.
Skill in the use of computers and webbased systems to include financial management systems.
Ability to generate organizationwide financial data and reports.
Experience applying GAAP and internal controls to accounting procedures.
Knowledge of federal and state laws and regulations governing payroll operations and accounting.

Additional Considerations

Experience in public sector accounting using Cardinal HCM.
Experience leading a team with strong skills in mentoring training and fostering a collaborative work environment.
Experience with state payroll systems and knowledge of state payroll policies.
Demonstrated ability to analyze payroll data identify trends and make recommendations for process improvements.
A combination of training experience or education in Accounting Business or related field desired.
Experience supervising automated payroll and accounting systems and staff in an organizationwide or large business entity.
CPP or CPA certified

VDOT employees serve the citizens of the Commonwealth and travelling public daily through our mission to plan deliver operate and maintain a transportation system that is safe moves people and goods enhances the economy and improves quality of life. VDOT is the third largest statemaintained highway system in the country maintaining over 58000 miles of roads bridges and tunnels and employing over 7700 people through a diverse workforce. Our culture includes teamwork transparency nimble learning creativity and collaboration that values differences.

We are a Virginia Values Veterans (V3 official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29 2010. If you are a Veteran or Virginia National Guard Member we urge you to respond accordingly on your state application.

The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices please visit Information for VDOT Employees and Applicants: have Shared Values and a Code of Ethics. Your success in our organization depends upon modelling these values therefore visit to review them and if in agreement we welcome you to apply.

Special Instructions

You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

This position requires a fingerprint based Criminal History Background Check DMV Record Check and Work History Verification with references.

VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request with coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided with an emergency operations assignment.

Once onboarded this position may be eligible for telework opportunities; availability hours and duration of telework shall be approved as outlined in the Commonwealth telework policy (only for eligible positions).

VDOT utilizes a marketbased pay program which has been approved by DHRM. Therefore advertised rates of pay may or may not align with the Commonwealth pay bands.

Additional positions may be filled from this recruitment within 90 days.

Contact Information

Name: Tammy Varble

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). ServiceConnected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022 February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.