Administrative Assistant

POSITION: Administrative Assistant
FULLTIME: Assignment 6/9/25 6/8/26
LOCATION: Charlotte NC / Jersey City NJ
SCHEDULE: Hybrid 3/2
PAY RANGE: $2024/HR
(Exact compensation may vary based on skills experience and location. Base pay information is based on market location.

JOB DESCRIPTION:
Performs diverse advanced and confidential administrative support functions for the Business Management and Controls Leaders as well as the Pennington team. Usually relieves management of administrative details; gathers compiles and reports information relevant to/for department; may manage a number of different and often conflicting objectives projects or activities at one time. Communicates with executives and line management to gather or convey relevant information. May be involved in highlevel client contact and exposure to sensitive information and must use considerable tact diplomacy and judgment. Advanced administrative and analytical skills. Thorough knowledge of a variety of software programs while consistently striving to develop and advance skills.

Responsibilities
Maintains detailed calendars and prioritizes meeting requests and related logistics
Schedules complex meetings requiring coordination of multiple calendars
Coordinates travel arrangements and processes expense reports in a timely manner according to policy
Working with general bank systems (e.g. Concur and Corporate Travel) expense policies and MS Office Products (including Outlook Word Excel PowerPoint) WebEx and GEP Smart
Serves as floor support including building access management
Onsite POC for traveling BMC team members ensuring access and accommodations
Sitespecific events catering orders/coordination/post event clean up
Supplies ordering and maintenance
Printer maintenance ordering paper/ink and making sure it is functioning properly/tidy
Adhoc maintenance requests
Help with signage/maintaining the floor for BMC
Collecting/coordinating equipment returns for exiting resources


Required Skills
Advanced skills in Outlook and other MS Office programs (Excel Word PowerPoint Visio)
2 years of administrative assistance experience


Looking For:
Ability to think proactively and balance multiple needs and requests
Polished professional with strong written and verbal communication skills
Highly organized with strong attention to detail
Excellent time management; able to effectively prioritize
Selfstarter proactive with ability to juggle multiple responsibilities and reprioritize tasks based on new information or shifting deadlines
Ability to work effectively under pressure adapting to unexpected events responding well to change
Ability to learn quickly and take on new responsibilities
Must have excellent judgment independent thinker and resourceful
Ability to handle highly sensitive confidential and nonroutine information
Strong interpersonal skills: comfortable working with people at all organizational levels and able to adapt to diverse perspectives and styles
Accuracy/quality control must demonstrate accuracy and thoroughness and monitor own work to ensure quality
May assist other senior members of the leadership team when needed
Experience supporting more than one line of business executive with demonstrated ability to manage multiple & competing priorities

Desired Skills
Must be well versed in Concur or other Travel & Expense software
Experience engaging with executive stakeholders across multiple locations and geographies
Strong partnering skills
Familiarity with processes structure and enterprise tools

WORKING CONDITIONS:

• May on occasion be exposed to loud sounds and distracting noise levels such as from office equipment.
• The ability to lift up to 30lbs
• Use of computers and technology

Here at Canon Recruiting People are our priority and we are committed to Include Diversity in every segment of who we are. It is only through our Diversity we are made a stronger organization and increase our ability to provide top tier candidates that our clients have come to know Canon for. We have an inclusive environment all employees are celebrated for their unique differences. The different perspectives and experiences of our workforce give us the competitive advantage that is essential for success in an everchanging market. By promoting inclusion with the same enthusiasm we devote to quality and competency and using the experience from a diverse assortment of backgrounds and experiences Canon is able to improve the services and value we deliver to clients employees and customers. At Canon Diversification and Inclusiveness are much more than a corporate ambition; they are a critical component in our daily corporate life.

Canon Recruiting is committed to a diverse and inclusive workplace. Canon Recruiting is an equal opportunity employer and does not discriminate on the basis of race national origin gender gender identity sexual orientation protected veteran status disability age or other legally protected status.

The pay range for this position is listed above. Base pay information is based on market location.
We will consider for employment qualified applicants with arrest and conviction records. Our range of benefits may include health care and 401(k) savings plans.
For individuals with disabilities who would like to request an accommodation please email