Academic Portfolio Administrator Temporary
Academic Portfolio Administrator Temporary
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Job Description
The Academic Portfolio Administrator (APA) is a member of the Facultys Administrative Team and is accountable for proactively managing the administrative functions of the Associate Deans (AD) Portfolio. Under the direction of the AD the APA proactively coordinates processes that include workload planning (enrolment planning course and faculty scheduling human resource assignments payroll space and resource allocation curriculumrelated processes external liaising and financial and data analysis and reporting. The APA is required to organize and expedite the flow of work through the ADs office and to have a thorough understanding of academic operations human resources principles and resources allocation to act on behalf of the AD as appropriate and to escalate matters when necessary.
What Youll be Doing
- Proactively researching planning coordinating and executing daytoday operational processes within the portfolio of the AD with respect to workload planning.
- Coordinating and administering human resource activities for their portfolio/cluster which may include workload assignments for fulltime and contract faculty and staff including teaching and nonteaching assignments.
- Accountable for payroll documentation for faculty contracts nonteaching academic contracts parttime support/student contracts and special payments for guest lecturers.
- Managing and analyzing accuracy and integrity of workload data utilizing multiple college systems (DCU SAL and PeopleSoft) and planning documents.
- Collecting interpreting and analyzing detailed scheduling data to optimize student faculty and space resources.
- Identifying faculty and staff workload scheduling and accommodation issues that contravene the Collective Agreements and in consultation with the AD and/or stakeholders seeking to rectify issues.
- Acting as the first point of contact for internal and external inquiries to the AD including student complaints.
- Analyzing and providing projected forecasts for class/specialized space hours required for budgeting purposes.
- Developing and implementing procedures to improve and effectively streamline processes within the faculty including betatesting and collaborative consultation with stakeholder colleagues.
- Collaboratively planning various short and longterm academic projects industry projects and/or special events (e.g. Dual Credit programs workshops PEQAB proposals program reviews and accreditations conferences etc..
- Performing other related duties as assigned.
About You
You have a highlycollaborativespirit and thrive on supporting your team and have ability to also act independently and take initiative to establish and achieve collective goals.
Your sharp problem solving analytical and critical thinking skills along with your detailoriented nature allow you to solve challenges in creative ways.
You communicate with discretion confidentiality diplomacy and exercise sound judgement.
You are proficient with computer technology including computerized databases spreadsheets and word processing and are adaptable in an evolving technical landscape. High proficiency with Microsoft Excel is required and experience with Tableau is considered an asset.
The successful candidate will also meet the following qualifications:
- 3year diploma or degree in Business Administration Communications Project Management or related field
- 5 years of related experience in an administrative/project management role preferably in a postsecondary environment (equivalency will be considered)
- Proficient with computer technology including but is not limited to computerized databases spreadsheets and word processing skills
- Familiarity with college systems (preferred)
Who We Are
Every member of the Sheridan community is passionate about the transformational role we play in peoples strategic plan Sheridan 2027: Forging the Future charts a path towards a new groundbreaking model of higher education that reshapes postsecondary education and better prepares students for the future. We are committed to demonstrably advancing equity diversity and inclusivity. Diversity is our strength and fuels our commitment to excellence. Across our campuses were making meaningful strides towards developing an equitable and inclusive community.
- For more information visit: Why Work at Sheridan
Other Details
Faculty/Department: Faculty of Applied Science and Technology
Primary Work/Campus Location: Davis (may be assigned activities at any Sheridan campus)
Work Categorization: Hybrid Position Onsite at least 3 days/week
Reference #:J
Employee Group: Administrative
Payband: NJ
Salary Range: $69924 $87405
Application Deadline: May 9 2025
Application Details: This is a temporary position that may continue up to May 1 2026
Sheridan is deeply committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Mississaugas of the Credit First Nations Anishinaabe Nation HuronWendat and the Haudenosaunee Confederacy. Sheridan is situated on these lands and it is our collective responsibility to honour and respect those who have gone before us those who are here and those who have yet to come. We are grateful for the opportunity to be working on this land.
Sheridan values the diverse and intersectional identities of its students faculty and staff. Sheridan regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. Sheridan seeks applicants who embrace our values of equity antiracism and inclusion. As such we encourage applications from qualified candidates who have been historically disadvantaged and marginalized including those who identify as First Nations Mtis and/or Inuit/Inuk Black members of racialized communities persons with disabilities women and/or 2SLGBTQ.
Sheridan will provide job applicants with accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. To request accommodation please contact Human Resources.
You may be asked to provide copies of your educational credentials at the time of interview. Upon hire we require official confirmation of educational credentials and Canadian equivalency assessments if applicable.
Required Experience:
Unclear Seniority
Employment Type
Unclear
