Buyer Coupa Concur

Job Timing 2pm to 11pm IST

Job Description

When you join Gartner you will be part of a fastgrowing team that helps the world become smarter and more connected. We are the leader in our industry achieving doubledigit growth by helping clients make the right decisions with business and technology insights they cannot find anywhere else. Our associates enjoy a collaborative work environment exceptional training and career development as well as unlimited growth potential. If you like working with a generous supportive highperforming team Gartner is where you want to be.

About this role:

This role specifically supports the Marketing & Communications Senior Category Senior Category Manager within Procurement overseeing GPM GDM R&A GSSO Global Marketing Sales Consulting GSD Conference Marketing and Corporate Communications purchases. It involves independently leading all lowcomplexity lowdollar value contract engagements without frequent oversight. The position promotes compliance with Gartners procurement policies and ensures efficient management of the supply base making strong recommendations to business units (BUs) when an existing supplier can fulfill their needs. The role also requires constant review of the supply base to prevent duplicate suppliers ensuring all requests and contract details are uptodate and accurate. There is potential for growth into an Associate Category Manager role.

What you will do:

New Supplier Setup:

• Collaborate with Category Managers to review and finalize new supplier setup requests from BUs for suppliers in S2Cmanaged categories using Gartners ProcuretoPay (P2P) solution for transactions meeting the S2C involvement threshold (currently $50K).
• Monitor and ensure proper categorization of new supplier setups for those with spend below $50K with a strong understanding of all marketing categories.
• Advise Category Managers on new suppliers established within their areas of responsibility.
• Coordinate with BUs to optimize the use of preferred previously contracted small/diverse suppliers and those with sustainability programs. Confidently challenge BUs when necessary to prevent unnecessary expansion of the supplier base and conduct internal reviews to identify existing similar suppliers.
• Consistently evaluate the marketing and communications supply base to prevent duplicate suppliers across multiple BUs and lead discussions on reducing the supplier footprint.
• Review approve or escalate Supplier Onboarding exceptions related to the Supplier Code of Conduct.
• Maintain and update new supplier information in Gartners Contract Lifecycle Management (CLM) solution to ensure alignment with the P2P system avoiding duplicate profiles. Proactively inform Category Managers if a marketing supplier has been acquired by a larger entity and explore opportunities for enterpriselevel agreements.

Requisition Approval:

• Serve as the final approver for requisitions from BUs in S2Cmanaged categories using Gartners ProcuretoPay (P2P) solution ensuring compliance with the S2C involvement threshold (currently $50K).
• Act as the primary contact for category managers guiding BUs through the requisition process and providing education beyond the FAQ documents on how to submit requisitions effectively.
• Validate and update contract information including supplier name descriptions amounts payment terms and category assignments to ensure all spend is properly managed.
• Ensure BUs upload duplicate contracts into the Contract Lifecycle Management (CLM) system before submitting a requisition when S2C involvement is required (currently $50K).
• Collaborate with Category Managers on sourcing and contract initiatives to determine the timing of requisition approvals and the appropriate delivery method for the approved purchase order (PO) to the supplier.
• Monitor requisitions below $50K to maximize the use of preferred previously contracted small/diverse suppliers and those with sustainability programs. Keep a close eye on these requisitions to ensure BUs are following the process correctly.
• Oversee requisitions in S2C outofscope categories to ensure the correct category assignment for the requisition spend.

Contract Reviews & Sourcing:

• Support and conduct Nondisclosure Agreement (NDA) negotiations as needed.
• Facilitate Proof of Concept Trial Agreement negotiations particularly for AI services recognizing the growing importance of these agreements. Ensure AI language is included in all relevant T&Cs as AI is significant in the marketing space.
• Conduct lowcomplexity lowdollar contract negotiations swiftly as this category processes the highest volume of agreements. Execute agreements in a fast manner and keep BUs updated on where you are in the negotiation process.
• Maintain a detailoriented approach in reviewing all contract details ensuring all requests and contracts are uptodate and accurate.
• Possess a strong understanding of key contract clauses including indemnification limitation of liability data privacy and confidentiality. Ensure our T&Cs are accurate for data buys including who Gartner uses that data.
• Execute Request for Quote (RFQ) Request for Information (RFI) and Request for Proposal (RFP) initiatives to achieve cost savings in collaboration with the appropriate Category Manager and BU. Be proactive in finding efficiency areas such as where multiple order forms with the same supplier can be consolidated under one order form with enterpriselevel rates for cost savings.
• Ensure a contract ticket is created for all agreements that sourcing is involved with promoting visibility and transparency with all partners.
• Proactively identify opportunities where sourcing can empower BUs to lead their own negotiations when there is minimal room for sourcing to add value. Educate BUs on how to effectively manage these negotiations independently.
• Ensure the use of Gartners name is in all our contracts we sign since the marketing supplier base is notorious for wanting to use Gartners name on their client list.

Other Responsibilities:

• Develop supplier catalogs and requisition forms as required to streamline procurement processes including enterpriselevel agreements for cost savings. Explore opportunities for retained order forms where BUs can pull from throughout the year instead of issuing on a per SOW level.
• Oversee the Supplier SourcetoContract Mailbox addressing inquiries from business units (BUs) promptly and effectively.
• Maintain the S2C taxonomy file and P2P Approval Groups ensuring they are updated to reflect the frequent reorganizations within marketing and communications organizations.
• Lead and support process improvement initiatives for the SourcetoContract (S2C) and ProcuretoPay (P2P) teams to enhance efficiency and effectiveness. Make efficiency recommendations to the senior category manager to cut out the bottom line.
• Manage Buyer monthly reports providing valuable insights to S2C Leadership for informed decisionmaking.
• Support implementation of new modules and AI enhancements to the Contract Lifecycle Management solution.

What you will need:

• Bachelors Degree required.
• Proven 12 years experience in a highperforming organization with a successful track record in procurement sourcing and contracting.
• Strong attention to detail and excellent negotiation skills. Ensure confident negotiation of T&Cs and experience with marketing and communications business units.
• Knowledge of corporate marketing and communications structures and purchasing behaviors including data purchasing experience for AIP access and dashboard access via login or license buy.
• Exceptional business writing and communication skills in English.
• Ability to educate partners on the procurement process with strong analytical and problemsolving skills.
• Adaptability to a constantly changing environment and strong interpersonal skills.
• Effective team player with the ability to build robust internal and external business partnerships.
• Proficiency in communicating with a diverse audience across various levels countries and cultures within the organization.
• Effective listening skills and excellent customer service abilities.
• Strong capability to work independently and prioritize tasks in a fastpaced highpressure environment.
• System proficiency with modern cloudbased ProcuretoPay eSourcing Contract Lifecycle Management and Spend Analytics solutions preferably with experience in DocuSign Coupa and Conga.
• Proficiency in Microsoft Excel Word and Outlook with excellent oral and written communication skills.
• Possess SaaS experience to effectively manage software procurement and integration.
• Candidates who can speak multiple languages are encouraged to apply.
  

Who you are:

• Motivated highpotential performer with demonstrated ability to influence and lead.
• Strong communicator with excellent interpersonal skills.
• Able to solve complex problems and successfully manage ambiguity and unexpected change.
• Teachable and embracing of best practices and feedback as a means of continuous improvement
• Consistently high achiever marked by perseverance humility and a positive outlook in the face of challenges.
  

What we offer:

In addition to an outstanding work environment with rapid advancement potential Gartner associates enjoy exceptional compensation and benefits including:

• An upbeat positive culture. Integrity objectivity collaboration results and a nolimits mindset are central to our values.
• Limitless growth. We work with you to help you meet your goals and advance within the company.
• Encouragement to be innovative and challenge the status quo.
• Exposure to industryleading training and development.
• Performancebased recognition and rewards.

#LIMS7

Who are we

At Gartner Inc. (NYSE:IT) we guide the leaders who shape the world.

Our mission relies on expert analysis and bold ideas to deliver actionable objective insight helping enterprise leaders and their teams succeed with their missioncritical priorities.

Since our founding in 1979 weve grown to more than 21000 associates globally who support 14000 client enterprises in 90 countries and territories. We do important interesting and substantive work that matters. Thats why we hire associates with the intellectual curiosity energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.

What makes Gartner a great place to work

Our sustained success creates limitless opportunities for you to grow professionally and flourish personally. We have a vast virtually untapped market potential ahead of us providing you with an exciting trajectory long into the future. How far you go is driven by your passion and performance.

We hire remarkable people who collaborate and win as a team. Together our singular unifying goal is to deliver results for our clients.

Our teams are inclusive and composed of individuals from different geographies cultures religions ethnicities races genders sexual orientations abilities and generations.

We invest in great leaders who bring out the best in you and the company enabling us to multiply our impact and results. This is why year after year we are recognized worldwide as a great place to work.

What do we offer

Gartner offers worldclass benefits highly competitive compensation and disproportionate rewards for top performers.

In our hybrid work environment we provide the flexibility and support for you to thrive working virtually when its productive to do so and getting together with colleagues in a vibrant community that is purposeful engaging and inspiring.

Ready to grow your career with Gartner Join us.

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