Office Business Coordinator Italian English
Office Business Coordinator Italian English
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Job Description
Do you enjoy working with various stakeholders and diversity in your responsibilities Our client a global company within the chemical industry is looking for an Italian & English speaking Office & Business Support Specialist.
What you will be responsible for in a nutshell:
We are seeking a highly organized and detailoriented professional to oversee regional logistics financial operations and business support across offices in 9 different European countries. This role requires a proactive individual with strong experience in logistics financial coordination and order management ensuring smooth operations and compliance. Key responsibilities include:
Financial Operations
- Monitor and process invoices related to transport warehousing customs and outsourcing services.
- Oversee einvoicing for the Italian entity ensuring accuracy and timely processing.
- Ensure adequate funds are available in the Italian bank account for timely excise duty payments.
- Track supplier and client payments ensuring ontime processing.
Business Support
- Monitor incoming orders against budget and sales forecasts.
- Manage tender quotations comparing pricing terms and service details.
- Maintain and update client qualification records and legal documentation.
- Ensure contracts are up to date including price adjustments NDAs and other terms.
- Collaborate with technical teams to manage regulatory documents and product codes.
- Maintain an updated pricing database and support pricing adjustments as per contractual agreements.
Logistics & Order Management
- Process incoming orders in Oracle and ensure proper order fulfillment.
- Act as the first point of contact for warehouses brokers and transport providers.
- Optimize delivery planning to reduce transport costs.
- Oversee customs clearance and ensure alignment with stock requirements.
- Maintain and update logistics cost records.
- Manage customer service aspects including order confirmations delivery followups and master data updates.
Inbound & Outbound Logistics
- Coordinate supply chain operations including imports customs clearance and vendor management.
- Maintain optimum inventory levels and ensure zero stock variance at warehouses.
- Ensure timely invoicing and shipment documentation processing.
- Manage transport contracts and build relationships with hauliers to secure better pricing.
Additional Responsibilities
- Conduct quarterly stock audits and liaise with warehouse teams.
- Maintain HR records related to attendance medical checks and compliance training.
- Organize internal and external meetings including travel arrangements.
- Oversee sample shipments and fuelrelated logistics.
The way of working:
This is a fully remote job based in Italy for fulltime.
Qualifications & Skills:
- Fluency in Italian and English is must
- Strong proficiency in Microsoft Office and Oracle or any other ERP system
- Minimum 10 years of experience in logistics finance or business operations.
- Excellent organizational and problemsolving skills.
- Ability to work independently and as part of a team.
Relocation support is not possible for this position and we will therefore only consider candidates within the Netherlands with a valid work permit.
Sounds interesting Apply directly or contact for more information.
Required Experience:
IC
Employment Type
Full-Time
