Central Office Administative Assistant
Central Office Administative Assistant
Posted on :
01-05-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
01-05-2025
Job Description
TITLE: Central Office Administrative Assistant QUALIFICATIONS:Associates degree of three years of administrative or clerical experience preferably in a school or municipal in Microsoft Office Google Workspace and basic website written and verbal communication organizational and time management skills; ability to prioritize tasks and meet to handle confidential information with to work both independently and with state databases (e.g. EPIMS DESE) preferred but not to adapt to new technology systems and with social media platforms and basic marketing strategies REPORTS TO: Superintendent of SchoolsJOB GOAL: To provide highlevel administrative and clerical support to the Central Office administration and School Committee; assist with compliance communications and organizational functions essential to district operations. This role ensures efficient workflow accurate recordkeeping timely communications and coordination of districtlevel initiatives and reporting supporting the overall effectiveness of central office operations. This position also keeps meeting minutes and the policy manual up to date for the School Committee which requires monthly meetings at night. PHYSICAL REQUIREMENTS: The position requires talking and listening in person and via phone frequent computer use and periods of sitting standing walking and light lifting (e.g. boxes of supplies or documents). The ability to navigate within and between school buildings is CONDITIONS: Primarily indoors with regular exposure to standard office equipment. Occasional travel between schools or towns may be required for meetings or events. Some evening hours will be necessary for School Committee meetings or related RESPONSIBILITIES:School Committee and District OperationsPrepare and distribute School Committee agendas post meetings and maintain official and update records related to School Committee members including terms ethics certifications and MASC School Committee subcommittee agendas and School Committee policy updates and administrative materials for School Committee updates and and coordinate superintendent and chair signatures for Compliance and RecordsAssist with notices related to Home Schooling; maintain publicfacing website and update School Choice records and coordinate in the preparation of the School Choice Report and support related DESE as the Directory Administrator for coordination of School Census reporting in collaboration with assigned with preparing building use forms for events and and update information on the district website including postings updates and snow days and assist with weatherrelated communications including backup for noschool messages and updating the weather and MarketingServe as the districts Public Information Officer disseminating timely and relevant information to update and monitor the districts social media accounts (e.g. Facebook Instagram) sharing announcements events and positive news stories to promote district accomplishments and community and distribute the biweekly district newsletter coordinating with schools and departments to highlight news initiatives and with the Wellness Center Health Center and Council on Aging for employee access and Office Support & Office ManagementCoordinate and schedule meetings with the Superintendent for staff and families; provide general support and problemsolving as projects and assignments by the School Business Administrator Human Resource Director and Accountability and Grants Director. Draft and distribute the annual School Calendar and Annual district social media pages with informational updates and and confirm Annual Town Meeting dates for all member and distribute incoming mail and office supplies records and digital archives including scanning fundraiser forms for yearbook ads on behalf of district administration and School and order Superintendents Award materials for the senior awards work permits during summer when guidance is monthly bank statements in collaboration with the business clerical and organizational support to staff members handling EPIMS DESE reports GEMS and census with HR and business office staff for responsibilities such as student obligations and fundraiser additional assistance to administrative colleagues during highvolume or peak duties as assigned by the Superintendent.
Employment Type
Full-Time
Key Skills
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