Administrative Assistant Part Time
Administrative Assistant Part Time
Posted on :
01-05-2025
Employer Active
1 Vacancy
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Job Description
Common and Baseline Responsibilities
- Provides administrative support to an individual team department or group in the firm.
- Organizes and schedules meetings and appointments.
- Assists studio leaders with travel arrangements and/or expense reports as needed.
- Provides support to the Office Manager or Talent Manager for special projects as needed.
- Assist PM/Principals in creating consultant agreements and/or Owner/Architect agreements using AIA software as needed.
- Assists Project Teams.
- Orders lunches and sets up for internal meetings and client meetings.
- Provides support for front desk including answering phones receiving and distributing packages as needed.
- Sends correspondence to Consultants and General contractors.
- Requests Certificate of Insurance certificates from legal department.
Proficiencies
- Effective verbal written communication and organizational skills
- Strong attention to detail and excellent time management skills
- Proven ability to execute tasks and able to work independently
- Flexible high service orientation and a quick learner
Software
- Knowledge of Microsoft Office (Word Excel Outlook and PowerPoint)
Licensure/Certifications/Education
- Associate or bachelors degree preferred
Typical Years of Requisite Experience:13 years
Professional Licensure: Not Required
Employment Type
Part-Time
Key Skills
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