Labor Hire Operations Specialist PW

This is a remote position.

Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.

Company Overview:

Responsibilities:

• Manage and nurture a talent pool ofpotential employees through regular communication and engagement strategies
  
• Create and implement nurture sequences in Go High Level to maintain warm relationships with candidates
  
• Process timesheets secure client approvals and track worker certificates and compliance documentation
  
• Generate and analyze weekly billing reports to monitor margins profitability and progress toward financial targets
  
• Create invoices and track billable hours across multiple clients and projects
  
• Document all processes as Standard Operating Procedures (SOPs) to ensure consistency and scalability
  
• Monitor and report on key performance indicators including billable hours margins and profitability
  
• Support business development efforts by maintaining data on available talent for new opportunities
  
• Assist with transitioning from adhoc construction projects to more predictable renewable and mining service contracts
  

Scopes:

• Manage communications with a talent pool ofpotential employees
  
• Process and track compliance for workers across multiple locations including Darwin Brisbane metro and project sites nationally
  
• Monitor and report on 900 billable hours weekly with a target to scale to 2800 hours
  
• Support business growth from construction 8085 of current business) into renewables and mining services (target growth area)
  
• Implement and maintain systems to support national expansion of services
  

Requirements

• Experience with Fast Track 360 or similar workforce management systems
  
• Familiarity with CRM systems particularly Go High Level (or willingness to learn)
  
• Strong attention to detail for compliance tracking and documentation
  
• Excellent communication skills for engaging with talent pool
  
• Analytical abilities for financial reporting and margin analysis
  
• Experience in labor hire staffing or recruitment industries preferred
  
• Ability to work independently and take ownership of processes
  
• Strong organizational skills to manage multiple priorities simultaneously
  

Required Skills and Qualifications:

• Proficiency in Fast Track 360
  

  • Ability to navigate the system interface confidently
    
  • Experience generating and analyzing billing reports
    
  • Understanding how to extract data for compliance tracking
    
  • Skills in processing timesheets and client approvals within the system
    

• Strong Data Analysis Skills
  

  • Ability to interpret billing reports and identify margin issues
    
  • Experience tracking billable hours and analyzing profitability
    
  • Capability to monitor and maintain minimum margin requirements
    
  • Skills in manipulating exported data for further analysis
    

• Compliance Management Experience
  

  • Knowledge of tracking worker certificates and documentation
    
  • Understanding of compliance requirements in labor hire industry
    
  • Experience in maintaining and updating compliance records
    
  • Ability to ensure all documentation is current and properly filed
    

• Financial Processing Skills
  

  • Experience with invoicing processes
    
  • Understanding of payroll systems and procedures
    
  • Ability to track and reconcile billable hours
    
  • Skills in monitoring financial metrics against targets (e.g. the 2800 weekly breakeven target)
    

• Communication Skills
  

  • Strong written communication for client correspondence
    
  • Verbal skills for potential client/talent interactions
    
  • Ability to document processes clearly for future reference
    
  • Experience in maintaining regular communication with talent pool
    

• Organizational Skills
  

  • High attention to detail for compliance documentation
    
  • Ability to manage multiple tasks simultaneously
    
  • Experience in creating and maintaining systematic processes
    
  • Skills in prioritizing timesensitive tasks (e.g. weekly billing)
    

Independent Contractor Perks

• Permanent workfromhome
  

• Immediate hiring
  

• Steady freelance job