Student Operations Manager

Student Operations Manager

BELA Charter School

Brooklyn Emerging Leaders Academy Charter School (BELA) a new allgirls high school located in Bedford Stuyvesant Brooklyn focused on SISTERHOOD SCHOLARSHIP STRENGTH and SERVICE is deeply committed to a 100 of our students completing college. Founded on the belief that academic and life preparation is equally as important; each BELA young woman will embark on her own personal and intellectual journey. Students will empower and uplift while respectfully questioning norms to develop their own identities within their rich cultures and communities. This unique learning environment is designed for educators who are intrigued and motivated by the potential that exist within each of our Bedford Stuyvesant young women and thrives in a startup atmosphere where outcomes are clearly defined but allows for creativity and risk taking as we define the process to meeting our goals as a school community.

The Role

The Student Operations Manager ensures the school office effectively serves and supports students parents school staff and the Bedford Stuyvesant community. Reporting to the Chief Operating Officer this role is responsible for overall school operations including receptions oversight inventory control and facilities management.

The position is a fulltime 12 month position with a start date of early July 2025.

Teachers and Staff members at BELA will:

• Create inspiring challenging and effective teaching learning experiences for all of our students

• Collaborate with fellow teachers students and school leadership to build the school from the ground up

• Share in the leadership of the school by taking on essential roles in addition to teaching

• Be committed to serving all students including Students with Disabilities and English Language Learners in the context of the regular education classroom using a variety of inclusion models

• Become part of a strong and supportive professional learning community

• Enjoy and thrive in the lively and diverse world of urban adolescent young women while striving to create a model of public education that serves them well.

• Design facilitate and participate in experiences and conversations that relate to race gender class and sexual identity in ways that empower students and foster community
  

Primary Responsibilities:

Attendance

• Ensures the accuracy of students daily attendance as well as tardy and early leave logs

• Works with the Student Life Team and EmpowerMEnt team to ensure attendance is completed timely and accurately each day

• Supports the goal of achieving a high Average Daily Attendance by communicating expectations of attendance to families managing chronic lateness and absent letters and supporting on attendance related incentives and activities.

Student Information & Data

• Maintains and updates student profiles in BELAs Student Information System ALMA.

• Manages student transfers and withdrawals

• Manages student transportation needs and is the liaison with OPT

• Maintains student records (paper and digital) in accordance with federal and schoolbased policies as well as audit guidelines

• Manages ATS (new enrollments transfers immunizations etc.

• Monitors records verification of incoming students prepares withdrawal forms for transferring students

• Ensures confidentiality and security of office space files and all information pertaining to students parents staff and community

• Immunization and Medical records

• Collecting payments (field trips broken devices)

• Report card management

Student Recruitment Lead

• Design and execute a marketing and operational student enrollment strategy that enables school to reach enrollment targets

• Oversee marketing and communication campaigns for enrollment plans

• Train seasonal recruitment staff in enrollment tactics and strategy

• Manage recruitment team enrollment initiatives and delegate when necessary to ensure success

Student and Family Relations Lead

• Welcomes and attends to school guests prospective and current families

• Upholds and maintains a positive nurturing achievementoriented school culture

• Builds relationships with families to keep them wellinformed and support their needs

• Attends to student health needs in partnership with the school nurse

• Seeks and implements feedback from stakeholders (parents peers manager etc. and offers feedback in an honest respectful and timely way

• Participates in evening family events (including but not limited to Student Led Conferences Summer Programs

• Issues student working papers upon application completion

Office Operations

• Organizes secures and maintains a pristine office space and environment

• Directs phone calls and guests warmly and professionally

• Assists with coordinating travel arrangements field trips and other student and schoolwide events

• Assists in ordering purchasing receiving and organizing materials

• Supports all schoolbased communication systems

• Supports with the maintenance of the supplies in the Welcome Center

• Supports with distribution of mail and packages

Qualifications

• Bachelors degree or equivalent experience is required; Masters degree preferred

• Bilingual and able to read write and speak Spanish preferred

• Prior school and/or administrative experience preferred

• Excellent communication skills both oral and written

• Excellent organizational planning and implementation skills

• Ability to establish relationships and communicate effectively with multiple stakeholders;

• Strong working knowledge of Automate the Schools (ATS) system

• Strong working knowledge of Microsoft Excel and Word and google apps.

• Experience with managing and entering data with at least 95 accuracy; familiarity with data management systems a plus

• 12 years of office management administrative or executive assistant experience

• Energetic and flexible professional who doesnt mind wearing multiple hats

• Able to work independently with little or no supervision

• Excellent time management skills and ability to multitask and prioritize work

• Impeccable attention to detail and problemsolving skills

• Demonstrated ability to make decisions thoughtfully and work well under pressure

Benefits and Salary

Salary for this position is competitive and depends on prior experience. In addition a comprehensive benefits package is included.

AntiDiscrimination Policy and Commitment to Diversity

BELA seeks individuals of all religious ethnic and racial backgrounds sexual and gender identities to apply for this position. We are committed to maximizing the diversity of our organization as we want to engage all those who can contribute to this effort. This job description reflects BELAs assignment of essential functions and qualifications of the role. Nothing in this herein restricts managements right to assign reassign or eliminate duties and responsibilities to this role at any time.