Office Assistant I
Office Assistant I
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Job Description
JOB TITLE: Office Assistant I
PROGRAM: CSBG
JOB STATUS: Exempt X NonExempt
X Full Time Part Time
STATEMENT OF THE JOB: Under the overall supervision of the Executive Director and the direct supervision of the Office Manager. Responsible for performing receptionist duties and providing clerical support for the agency.
ESSENTIAL FUNCTIONS:
- Serve as a member of the Administrative Office Management Team in overall coordination and planning for the agencys programs.
- Maintain a cooperative and professional attitude with all staff clients volunteers and community persons.
- Greet all persons who call or visit the agency and assist as needed. Manage the agency phone system including answering all agency calls and processing all voicemails daily.
- Responsible for sharing knowledge of current program requirements local community resources and other information and/or resources to assist clients.
- Receive donations and provide receipts to clients as needed.
- Perform moderately complex data entry data management and clerical work (i.e. setting up files filing printing/ copying running reports shredding. Pick up process and distribute agencywide mail daily including but not limited to processing incoming and outgoing mail overnight shipments and certified mail.
- Provide administrative assistance in preparation of documents events meetings reports presentations brochures training materials filing service delivery technology technology maintenance and other agency projects.
- Assist with building maintenance such as changing and dusting air filters changing light bulbs security checks ensuring lobby remains clean etc.
- Assist with verbal and written translation for the agency if applicable.
- Responsible for avoidance or appearance of fraud and assist in ensuring compliance in the overall management of the agency.
NONESSENTIAL FUNCTIONS:
- Respect confidentiality in all aspects of the agency.
- Must be willing to participate in all training designed for professional development.
- Ability to handle stress tension and exasperation that contact with adults may bring every day.
- May be called upon to administer first aid at any time. The incidental nature of this circumstance effectively establishes first aid as a collateral duty rather than a primary one.
- Perform other jobrelated duties as necessary for the overall operation of the program.
JOB REQUIREMENTS:
Educational Requirements:
- High school diploma or GED.
Experience Requirements:
- Minimum of oneyear work experience in business customer service or related field.
- Proficient computer skills with minimal errors.
- Proficient in Office 2016 or newer version.
Physical Requirements:
- Must be able to pass tuberculosis screening annually and initial health examination within three months of hire.
- Valid drivers license access to transportation with liability insurance and willing to use vehicle for agency related travel.
- Ability to travel out of area overnight to attend training
- Ability to hear and communicate orally with children and adults.
- Specific vision abilities required by this job include close distance and peripheral vision depth perception and ability to adjust focus.
- Occasionally lift and/or move up to 50 pounds.
Skill Requirements:
- Ability to read write and perform mathematical calculations.
Personal Traits:
- Confidentiality in matters related to duties is imperative. Ability to keep confidential information without inappropriately divulging it.
- Ability to work closely with coworkers program staff and the general public.
- Ability to work with individuals of different cultural linguistic and economic backgrounds.
- Be in sympathy with the concepts of the agency.
- Possess planning and organizational abilities.
- Ability to make decisions and work without continual close supervision.
QUALIFICATION REQUIREMENTS: To perform this job successfully an individual must be able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge skill and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Start Date: ASAP
Salary: $13.00 per hour Currently receiving additional pay per hour due to COVID (until funding is expended)
Hours of work: . 8am5pm with a one hour lunch from 121pm.
Employer Paid Benefits (for eligible staff): 14 paid holidays 12 paid annual leave & 12 paid sick days per year; Employer provided life insurance medical insurance supplement education assistance employee assistance program 401K with match and more!
Employment Type
Hourly
