2025-26 Operations Coordinator
2025-26 Operations Coordinator
Posted on :
29-04-2025
Employer Active
1 Vacancy
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Job Description
The Operations Coordinator partners directly with staff students and families of KIPP Nashville and is responsible for maintaining operational excellence at the school. The Operations Coordinator is a key member of the schools Operations Team. The Operations Coordinator manages 1 Office Manager and reports to the Director of Operations at their school site.
Responsibilities of the Operations Coordinator include but are not limited to:
SchoolWide Operational Systems Events & Communication
- Lead family engagement initiatives including Parent Involvement Committee family events and family newsletters
- Coordinate with operation team members staff and grade level chairs on the planning and logistics of gradelevel and schoolwide field trips
- Coordinate and support at schoolwide events including some events outside of school hours.
- Coordinate student uniform system inventory and purchasing
- Coordinate student and staff supply inventory purchasing and distribution
- Create a warm welcoming environment for all students family staff and visitors.
- Utilize project planning templates (docs excel canva other tools) to backwards plan school events based on a given vision
- Facilitate seamless communication with families via social media flyers callouts etc.
- Facilitate seamless communication with all school level stakeholders to support in of school events to include: communication with school staff facilitating planning meetings ongoing email and direct communication as needed
- Engaging staff in proactive and reactive feedback on the of Family Engagement Events
Attendance Strategy and Management
- Ensure attendance systems and procedures are effective and efficient
- Ensure compliance with all attendance policies and procedures
- Create and execute attendance plan to ensure student attendance goals are met
- Plan and execute attendance team meetings and attendance review board meetings
Student Information & Data Management
- Manage the accurate and timely delivery of quarterly report cards weekly progress reports and attendance letters.
- Maintain the accuracy of our multiple student information systems (SIS) in a variety of areas such as enrollment scheduling grades and transcripts.
- Manage a variety of attendance initiatives including schoolwide incentives attendance plans truancy and parent meetings.
Technology and Assessment
- Inventory manage and maintain all student staff and classroom technology to ensure students and staff have what they need
- Help plan and coordinate all aspects of student testing including but not limited to Interim Assessments MAP and State Testing
Student Recruitment and Enrollment
- Work alongside the Director of Operations on student recruitment
- Manage application process and ensure smoothly enrollment for all new families
- Collaborate with the Director of Operations enrollment team faculty and staff in planning schoolbased open houses enrollment information meetings and other schoolbased recruitment events.
- Partner with feeder schools to ensure smooth transition of newly enrolled families
Finance and Procurement
- Receive purchase order requests and seek appropriate approval
- Purchase supplies as approved & document purchase
- Collect and track student fees uniform purchases and all other monies weekly
- Code invoices and purchases
School Operations Support
- Ensure the school building is well maintained through building walkthroughs and handling of maintenance requests
- Provide front office coverage as needed
- Manage Office Manager to ensure effective and efficient office systems routines and databases.
- Make and track all school purchases accurately and in a timely manner
- Ensure proper coding and payment of all invoices and credit card purchases
Commitment to Growth and School
- Participate in staff professional development in July as well as ongoing staff meetings and development opportunities.
- Partner across school teams in gradelevel and schoolwide activities knowing that it takes a village to help a child succeed.
- Work with a sense of fulfillment in an environment that proves whats possible for kids.
Qualifications :
- Proficient in speaking reading and writing in Spanish (highly preferred)
- Bachelors Degree preferred
- Two or more years of work experience highly preferred
- 2 years experience in K12 school operations strongly preferred; prior experience as a teacher a plus
- Experience working with underresourced communities families and/or students
- Demonstrated success in building relationships and trust with leaders teachers students parents and community
- Demonstrated success with design and of logistics
- Proficiency in Arabic preferred
- Proficiency in Microsoft Office applications (Word Excel PowerPoint and Outlook) and Google applications (Sheets Docs Google Drive) with the ability to quickly learn new technologies (Infinite Campus Slack video conferencing apps etc.
Desired Characteristics
- Unwavering commitment to KIPP Nashvilles mission students families and community
- Firm belief in affirming the identity of students families and staff
- Demonstrates excitement in growing students into their highest selves
- Excellent communication skills with constituents; clear writer facilitator and speaker and eagerness to collaborate
- Demonstrate commitment to continue their professional development individually eager to offer and respond positively to feedback
- Ability to tackle multiple projects and initiatives at once with a strong sense of organization prioritization follow through and results orientation
- Possess an entrepreneurial spirit be flexible and willing to go above and beyond to meet the varied needs of students
Additional Information :
Compensation and Benefits
- Salary is competitive commensurate with experience and includes benefits. This position is exempt and will work and be compensated according to a 12 month administrative schedule.
- Robust benefits package including medical dental vision disability and life insurance policy options. Application for these benefits may be made immediately upon employment. The policy is effective upon the first of the month following the first day of work.
- The vacation package for salaried employees includes 29 paid days throughout the 12 month work schedule (including holidays fall break thanksgiving break winter break). In addition employees in this role are allotted 6 PTO days. Employees are allotted an additional 2 days after every 2 consecutive years of employment. Eligible staff members receive payment for unused PTO days at the end of the fiscal year.
- Adoption/Parental Caregiver Leave up to 10 weeks parental leave for the primary caregiver and 2 weeks parental leave for the secondary caregiver paid at 100.
- Leaders are provided with laptop computers with access to the internet and or email to assist them in performing their job responsibilities.
Apply online at Please contact with any questions.
KIPP Nashville is an Equal Opportunity Employer and does not discriminate on the basis of race color religion gender sexual preference national or ethnic origin age disability pregnancy or veteran status.
All your information will be kept confidential according to EEO guidelines.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
Key Skills
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