Lease Coordinator
Lease Coordinator
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Job Description
Position Summary
The Lease Coordinator provides lease management and administrative support to the Concessions and Business Development Department. This role requires someone who is highly organized and proactive in providing essential lease management and administration support. This role encompasses a broad range of responsibilities including meticulous tracking of lease compliance the establishment and maintenance of comprehensive physical and electronic filing systems diligent document collection and active participation in concession audits. Effective communication of compliance matters along with the preparation of meeting minutes forms a crucial aspect of this position. The Lease Coordinator will also be responsible for the collection and accurate input of insurance documentation and deposits as well as providing support for various special projects and contributing to the planning and of Concessions Department events.
The ideal candidate will possess a strong aptitude for selfdirection and teamwork demonstrating exceptional organizational skills and a keen eye for detail. Success in this role requires the ability to thrive in a dynamic fastpaced environment while maintaining a high degree of accuracy. The individual will effectively manage competing deadlines and communicate professionally both verbally and in writing. This support function contributes to the overall team success with experience in handling contracts or leases. Above all this role plays a vital role in the continued growth and success of an awardwinning concessions and business development program.
To apply: Click the Apply link located above the position description login and follow the instructions provided.
Questions regarding this position can be directed to or 612.726.8166.
Applications will be accepted until3:00 p.m. on Friday May 9 2025.
MAC complies with the Americans with Disabilities Act. If an accommodation is required for you to participate in the application process because of a disability please contact Tekia Jefferson ator.
MAC is an Equal Opportunity Employer and does not discriminate on the basis of race religion color gender age nationality or disability.Position Description
- Understands and remains current on individual concessions agreements airport rules and regulations and other governing policies and effectively applies concessions agreement language rules regulations and policies to assigned tasks.
- Assists lease managers with lease/contract set up closeout procedures and ongoing monitoring of the terms of concession operator agreements airport rules and regulations and tracks concession operator lease terms to ensure operators remain in compliance.
- Confirms required concession operator reports and documentation are submitted by established deadlines.
- Identifies upcoming pending outstanding and noncompliant lease matters and proactively reports such matters to appropriate lease managers. Followsup with lease managers and operators to ensure required documentation and information is included in lease files.
- Manages Sales Force platform for Concessions
- Supports Strategic Partnership Program initiatives
- Maintains and manages physical and digital files. Ensures pending and outstanding items are proactively identified for and reported to lease managers in a timely manner.
- Conducts concession operator audits for compliance analyzes results and creates a plan to mitigate findings and potential MAC liabilities.
- Requests and obtains required items from concession operators such as deposits certificates of insurance reports and other contract documentation.
- Reviews submitted documents for compliance issues files lease documentation such as certificates of insurance letters of credit and bonds and enters critical dates into electronic files.
- Tracks and manages street pricing auditing compliance.
- Recommends and coordinates the implementation of policies and procedures for contract management and assists in developing new policies and procedures.
- Tracks and manages security deposits as well as related critical dates.
- Recommends and coordinates the timeline of lease actions such as reporting compliance visits request for proposals and notice filing.
- Cross departmentally communicates contract status as required through Business Review Team meetings Business Vetting meetings written reports or other necessary means.
- Creates processes checklists and timelines for operator onboarding lease monitoring compliance tracking and concession operator reporting.
- Assists with document management including digital file creation.
- Maintains and manages lease files for the Concessions Team.
- Assists with the collection and distribution of material related to public inquiries including data requests.
- Supports department initiatives and projects and facilitates documentation of critical meetings.
- Exercises flexibility and positively approaches other duties as assigned.
- Provides proactive communications to the team for required items.
- Proposes new ideas and recommends improvements to processes workflows and policies.
- Attend interorganizational meetings and participates as assigned.
- Leads planning and of department events.
- Other duties as apparent or assigned and as the employee is qualified to perform
Position Requirements
Individual Contributor (IC) Competencies
- Customer Focus Building strong customer relationships and delivering customercentric solutions
- Decision Quality Making good and timely decisions that keep the organization moving forward
- Action Oriented Taking on new opportunities and tough challenges with a sense of urgency high energy and enthusiasm
- Optimizes Work Processes Knowing the most effective and efficient processes to get things done with a focus on continuous improvement
- Ensures Accountability Holding self and others accountable to meet commitments
- Collaborates Building partnerships and working collaboratively with others to meet shared objectives
- Values Differences Recognizing the value that different perspectives and cultures bring to an organization
- Communicates Effectively Developing and delivering multimode communications that convey a clear understanding of unique needs of different audiences
- Courage Stepping up to address difficult issues saying what needs to be said
- Instills Trust Gaining the confidence and trust of others through honesty integrity and authenticity
- SelfDevelopment Actively seeking new ways to grow and be challenged using both formal and informal development channels
- Situational Adaptability Adapting approach and demeanor in real time to match the shifting demands of different situations
MINIMUM REQUIREMENTS
- Associates degree in administration business paralegal studies or a related field
- Four years of experience working in a project management support or lease/contract coordination role
- In lieu of a degree six years of experience working in a project management support or lease/contract coordination role
- Experience entering managing and reporting data
- Excellent organizational skills with attention to detail and follow through
- Experience independently and accurately composing memoranda letters and other written communication
- Ability to effectively multitask prioritize workloads and meet deadlines
- Intermediate skill using Microsoft Word Excel Outlook PowerPoint
DESIRABLE REQUIREMENTS
- Bachelors degree in business real estate public administration or a related field
- Experience reading interpreting or administering contracts or leases
- Experience performing research
- Experience with financial analysis or accounting
- Experience using Enterprise One or lease/contract management software
- Experience administering the liquor licensing process.
- Basic skill level using Microsoft SharePoint Microsoft One Drive Microsoft Project or Sales Force
- Valid stateissued drivers license and reliable vehicle to commute between job sites
Required Experience:
IC
Employment Type
Full Time
