Business Services Coordinator
Business Services Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
The Business Services Coordinator is responsible for onsite support acting as a gatekeeper and liaison for the Nuveen Executive Suite by providing assistance with conference services event management facilities and receptionist duties. This role is an integral part of the daily operations at Nuveens New York office.
Key Responsibilities and Duties
- Act as gatekeeper and friendly face for anyone coming to the Nuveen conference center or executive suite
- Manage conference center bookings requests and questions; liase with inhouse catering for meeting orders; start conference calls and zoom meeting
- Serves visitors by greeting welcoming and escorting them appropriately; accompany personnel of visitor arrival
- Helps maintain workplace security by coordinating visitor access with lobby security desk
- Maintains an orderly and pristine appearance of office refreshment areas conference rooms guest reception areas and front desk
- Coordinate maintenance as needed; connect with facilities on cleaning and HVAC requests; Act as a liaise with building management office services IT department
- Assists event management; holiday party associate events client events; Assists with catering orders and setup
- Assists with ordering and fulfilling pantry & supply closets and tracking budgets
- Assist the Nuveen Leadership Team admins with various adhoc requests
- Must be effective at listening to understanding and clarifying concerns raised by employees and guests; must be able to maintain confidentiality of information.
- Occupancy management administrator responsibilities; new hire seat placement and hoteling desk reservation management
- Observe Nuveen floor operations and user behaviors; suggest strategic changes to procedures to enhance overall employee experience
Educational Requirements
- High School Preferred
Work Experience
- No Experience Required
Career Level
2IC
Qualifications:
Required:
- 12 Years working as a receptionist conference services or events coordinator
Preferred:
- Proficiency in Microsoft office
- Experience with booking and expense software a plus
- Notary a plus or ability to obtain within 6 months
- Excellent oral and written communication skills (including reading writing clear speaking voice and good listening skills)
Anticipated Posting End Date:
Base Pay Range: $21.77/hr. $36.29/hr.Actual base salary may vary based upon but not limited to relevant experience time in role base salary of internal peers prior performance business sector and geographic location. In addition to base salary the competitive compensation package may include depending on the role participation in an incentive program linked to performance (for example annual discretionary incentive programs nonannual sales incentive plans or other nonannual incentive plans).
Company Overview
Nuveen the investment manager of TIAA offers a comprehensive range of outcomefocused investment solutions designed to secure the longterm financial goals of institutional and individual investors. Its affiliates offer deep expertise across a comprehensive range of traditional and alternative investments through a wide array of vehicles and customized more information about the firm please visit our website at
Benefits and Total Rewards
The organization is committed to making financial wellbeing possible for its clients and is equally committed to the wellbeing of our associates. Thats why we offer a comprehensive Total Rewards package designed to make a positive difference in the lives of our associates and their loved ones. Our benefits include a superior retirement program and highly competitive health wellness and work life offerings that can help you achieve and maintain your best possible physical emotional and financial wellbeing. To learn more about your benefits please review our Benefits Summary.
Equal Opportunity
We are an Equal Opportunity Employer. TIAA does not discriminate against any candidate or employee on the basis of age race color national origin sex religion veteran status disability sexual orientation gender identity or any other legally protected status.
Read more about your rights and view government notices here.
Accessibility Support
TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers including individuals with disabilities.
If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team:
Phone:
Privacy Notices
For Applicants of TIAA Nuveen and Affiliates residing in US (other than California) click here.
For Applicants of TIAA Nuveen and Affiliates residing in California please click here.
ForApplicants of TIAA Global Capabilities click here.
For Applicants of Nuveen residing in Europe and APAC please click here.
Required Experience:
IC
Employment Type
Full-Time
