Executive Assistant to Assistant Superintendent of Schools
Executive Assistant to Assistant Superintendent of Schools
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
PASCO SCHOOL DISTRICT NO. 1
EMPLOYEE SERVICES
1215 WEST LEWIS ST
PASCO WASHINGTON 99301
PHONEFAX
Open: April 23 2025 Close: April 30 2025or until filled
POSITION: EXECUTIVEASSISTANT TO ASSISTANT SUPERINTENDENT OF SCHOOLS
Booth Building
NonRepresented; NonExempt/Exempt (based on starting salary)
EFFECTIVE DATE: Immediately
SALARY: $75847 $90082(Based on thesalary schedule)
SCHEDULE: 8 hours per day Monday through Friday
260 day work year
REQUIRED QUALIFICATIONS:
(Qualifications which are essential to the position)
- AA Degree BA preferred or a combination of related training education or experience may be substituted for degree
- Demonstrated experience and evidence of accuracy speed and proficiency using the MS Office suite: word processing presentations spreadsheets and electronic calendar
- Minimum of 3 years progressively responsible level secretarial experience
- Excellent understanding and management of school and districtbased budget and understanding of State and Federal Grants
- Excellent organizational skills
- Ability toexercise sound judgment to set priorities schedule and coordinate multiple complex tasks; ability to meet deadlines and manage projects with excellence
- Excellent verbal and written communication skills; demonstrates ability to communicate clearly and effectively with staff students and patrons
- Excellent public relations and customer service skills; must enjoy working with and serving the public
- Demonstrated ability to establish and maintain professional cooperative working relationships
- Demonstrated punctuality and an excellent work attendance record
- Valid Washington State drivers license and reliable transportation
- Ability to follow safe work practices and procedures
- Ability to work within designated bounds of authority and confidentiality; demonstrated ability to maintain confidentiality of sensitive situations and records
DESIRED: (Qualifications which are not required but would be useful to the position)
- Bilingual/Biliterate English/Spanish
- Business Plus experience
- Experience working in a K12 environment
- Experience working in a school building
SPECIFIC DUTIES AND RESPONSIBILITIES:
- Supports the Assistant Superintendent in duties related to school supervision leadership training and supporting schools; Manages the departmental calendar for multiple administrators
- Manages budgets and schoolbased grants; processes purchasing cards travel accounts receivable and payable; generates budget reports and coordinates budget changes with the fiscal department.
- Support with the principal hiring processes scheduling evaluations and managing documents
- Support Administrative Intern Program; organizing recruitment meetings application process and coordinating interviews
- Support with graduation planning by working with high schools
- Support the responsibilities and duties of a district athletic director; coach contracts district athletic budget management
- Serves as key communicator for the district related to personnel and staff; acts as a liaison between department administrators schools families and the public; maintains excellent communication and public relations
- Receives telephone calls from school and parents; able to problemsolve and make referrals to the appropriate person
- Responds to inquiries and concerns expressed by building principals and other administrators
- Manage and support the projects and initiativesthe Assistant Superintendentoversees; attend and take minutes of meetings if necessary.
- Executes travel arrangements for the Assistant Superintendent and members of the department including reservations registrations travel authorizations travel reimbursements and any other duties related to travel
- Coordinates meetings and organizes preparations necessary for conferences and training for the assistant superintendentand the department.
- Prepares items of business for the Board of Directors meeting packets
- Gathers information and prepares reports as needed by the department
- Assists with the development of and handles special projects of professional importance to theSchools department
- Assists with the preparation of grant applications and endofyear reports
- Performs other related duties as assigned
Letters and applications received after the closing date will only be accepted and screened if the position remains unfilled.
NOTICE OF NONDISCRIMINATION: Pasco School District does not discriminate in any programs or activities on the basis of sex race creed age religion color national origin veteran or military status sexual orientation gender expression or identity disability or the use of trained guide dog or service animal. Pasco School District provides equal access to the Boy Scouts Girl Scouts and other designated youth groups. Questions and complaints of alleged discrimination should be addressed to the following designated employees: Title IX and Civil Rights Compliance OfficerSarah Thornton; 1215 W. Lewis St. Pasco WA; and Sec. 504 CoordinatorKristi Docken 1215 W. Lewis St. Pasco WA.
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Employment Type
Full Time
