Student Services Specialist
Student Services Specialist
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$ 45000 - 48000
1 Vacancy
Job Description
Apply now to join FAU on its race to excellence.
For more information on everything FAU has to offer please visit
Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.
Position Summary:
Florida Atlantic Universitys College of Medicine is seeking a Student Services Specialist Boca Raton FL.
With over 30000 students from all 50 states and over 180 countries 21 intercollegiate teams 180 plus degree programs and an administration that thrives on discovery and excellence FAU is pushing the boundaries of higher education. Florida Atlantics faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science art and technology in all disciplines. Our work environment is a hub of cultures from across the nation and the world making FAU a place where collaboration flourishes.
Summary of Responsibilities:
Administrative Support
Assists the Assistant Dean of Student Affairs with the and continued growth of the Career Advising Program.
Schedule and coordinate medical student meetings for Assistant Director for Student Affairs which includes maintaining the calendar on a daily basis and preparing correspondence often of a confidential nature.
Process travel reimbursements for faculty and students and maintains records of travel expenses related to the Office of Student Affairs.
Processes and reconciles pcard charges in Workday.
Creates purchase order requisitions and facilitates vendor supplier invoicing in Workday.
Responds to Office of Student Affairs and Medical Education program inquiries answers and screens other phone calls within the College of Medicine and greets students staff faculty and visitors in a professional manner.
Creates and updates surveys as necessary to support Office of Student Affairs programming.
Collects and assists in analyzing survey data.
Serves as back up to the Student Affairs Coordinator and Student Services Coordinator.
Assists in the medical student absence request process when needed.
Communicates between the Office of Student Affairs Deans course directors faculty and medical students.
Perform other administrative duties as assigned to support the Office of Student Affairs determined by the Senior Director of Student Affairs and Student Services and the Senior Associate Dean for Student Affairs and Admissions.
Student Records
Provides support to the College of Medicine Registrar with digital student records data entry in various platforms including Maxient.
Provide support for the Assistant Director for Student Affairs in tracking medical student compliance documents.
Maintains understands and ensures data integrity and confidentiality of student records.
Event Support
Assists the Office of Student Affairs with COMsupported student activities including but not limited to New Student Orientation White Coat Ceremony Year 2 Orientation Transition Weeks/Orientations for Years 3 and 4 Research and Scholarship Day Alpha Omega Alpha and Gold Humanism Honor Society events Match Day Commencement.
Assist the medical students with student organization events and activities.
Assist the Senior Director of Student Affairs and Student Services with the administrative duties related to donorfunded student programs and events.
Student Communications
Assists with the content for the Office of Student Affairs and events webpages in coordination with the Communications Department.
Assists with Office of Student Affairs social media content in coordination with the Communications Department.
Assists with communication strategies for communicating with medical students and identifies opportunities and strategies to improve effectiveness and efficiency.
Alumni Engagement
Assists the Assistant Director of Student Affairs COM Communications Office and COM Development Office with creating and broadening the College of Medicines Alumni Mentoring Program and Alumni Program.
Community Engagement
Collaborates with COM Community Engagement Office and COM Development Office on College of Medicine and medical student projects and initiatives.
Maintains confidentiality and discretion with all Office of Student Affairs and medical student matters that may span beyond Undergraduate Medical Education programs.
Performs other jobrelated duties and completes special projects as assigned by the Senior Director of Student Affairs and Student Services and the Senior Associate Dean for Student Affairs and Admissions.
FAU Benefits and Perks:
If Benefits & Perks are important to you then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students staff and faculty FAU offers:
Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family) Dental Vision Life Insurance Flexible Spending plans Employee Assistance Program (EAP) and much more.
State retirement options including taxdeferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) program work arrangement plans Leave Pool Program
Paid time off (eligible employees) including vacation and sick leave 1 personal day 9 paid holidays and paid winter break (at Presidents discretion).
Paid Community Engagement Volunteer Service Day Educational Scholarship Program (EESP) for eligible Staff/Faculty Tuition assistance after 6 months of fulltime employment. For inunit faculty the EESP program may be extended to spouses and dependent children (eligibility rules apply).
For details on FAUs amazing offers visit us at Living in Palm Beach County:
The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: Qualifications:
A high school diploma and five 5 years of appropriate experience.Preferred Qualifications/Skills:
A bachelors degree from an accredited institution is preferred.
Appropriate professional and specialized experience.
Exceptional interpersonal communication skills
Experience in engaging with students staff and faculty in higher education.
Ability to work collaboratively with all levels of faculty staff and students. Exceptional verbal and written communication skills are essential for success in this position.
Proficiency in Microsoft Office programs such as Word Outlook PowerPoint and Excel.
Exceptional customer service organizational and time management skills.
Salary:
$45000 $48000 per year.College or Department:
COM: Student Affairs AdministrationLocation:
Boca RatonWork Days and Hours:
Monday Friday 8 a.m. 5 p.m. Occasional evenings and weekends as needed.Application Deadline:
Special Instructions to Applicant:
This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.APPLICATION DOCUMENTS REQUIRED:
Resume
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official sealed transcripts and original NACES evaluation if applicable sent from their educational institution to Human Resources prior to the start of employment.
PREEMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II) motor vehicle check credit check reference checks alcohol and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact Human Resources at. For inquiries concerning employees job applicants or other available accommodations please call the Office of Civil Rights and Title IX at.
As a Hispanicserving institution Florida Atlantic University (FAU) is one of the most racially and ethnically diverse institutions in the Florida state university system. We are committed to recruiting and retaining talented faculty and staff. We embrace our shared responsibility to create and celebrate a welcoming and inclusive campus environment for all. Our community features excellent schools a vibrant and safe community and a subtropical climate conductive to yearround outdoor activities.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
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