REVISED Medical Assistant Front Back Office Administrative Assistant I UNLV Student Wellness Student Health Center R0143361
REVISED Medical Assistant Front Back Office Administrative Assistant I UNLV Student Wellness Student Health Center R0143361
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Job Description
The University of Nevada Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application:
- Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
- Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
- Please note that applications must be submitted prior to the close of the recruitment.
Once a recruitment has closed applications will no longer be accepted. If you need assistance or have questions regarding the application process please contact Human Resources ator
Job Description
The University of Nevada Las Vegas invites applications for *REVISED*Medical Assistant (Front & Back Office) Administrative Assistant I UNLV Student Wellness Student Health Center R0143361
ROLE of the POSITION
Student Wellness at the University of Nevada Las Vegas seeks a fulltime Front & Back Office Medical Assistant I to join our health care team at the Student Health Center and Faculty and Staff Treatment (FAST) Center. The AAI Office Medical Assistant duties include but are not limited to:
Front Office Duties
- Accurately schedule reschedule cancel and confirm appointments.
- Enter and update patient/client data into the electronic health record (EHR) forms and reports.
- Verify obtain and maintain patient/client demographics.
- Perform checkin and checkout procedures.
- Assist and guide patients/clients with patient portal system.
- Trouble portal use issues and resolve portal concerns.
- Accept and process payments according to department procedures.
- Perform assigned clinic opening and closing procedures. Assists as required during daily reconciliation process.
- Follow and complete individual daily closing and reconciliation process per department policy and procedure.
- Maintain and update SWC patient accounts in a timely manner and organized format.
- Assist in the preparing and mailing of patient billing statements as requested by the Accounting Assistant Associate Director or the Director of Business & Administration.
Reception Duties and Customer Service
- Acknowledge and greet patients clients and visitors upon entering the Student Wellness Center. Provide accurate general information about SWC and its services.
- Control flow monitor and manage entry into clinic area.
- Answer telephones emails instant messages (IM) and assist with requests resulting from these inquiries.
- Retrieve and respond to messages (phone inperson electronic).
- Coordinate deliveries patient/client/guest/visitor flow with internal departments.
- Ensure a neat clean and professional appearance of the lobby selfcheckin and front desk areas. Report damaged or nonfunctioning equipment/furniture restroom work orders or hazards to team lead and/or supervisor immediately.
Back Office Clinical Duties
- Perform accurate and thorough patient intakes including taking an appropriate patient history and vital signs
- Prepare patients for medical examinations and medical procedures
- Assist healthcare providers with treatments examinations and procedures
- Prepare and administer injections and immunizations per SHC policy and procedure
- Prepare maintain and stock examination and treatment areas
- Perform and maintain inventory of medical supplies and equipment
- Effectively and efficiently document in electronic health record (EHR) system
- Recognize and respond to emergencies in collaboration with the healthcare provider team
- Teach patients methods of health promotion and disease prevention
- Follow up on patient test results under the guidance of healthcare provider/RN
- Prioritize and perform multiple tasks as needed in the clinic
- Treat patients with compassion empathy and professionalism
- Apply principles of universal precautions aseptic technique and infection control
- Comply with quality assurance practices
- Participate in infection prevention assessments and safety drills
- Strictly uphold the confidentiality of health information and protect patients right to privacy
*REVISED* MINIMUM QUALIFICATIONS
PER EXECUTIVE ORDERALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30TH 2025. Please refer to the link for more information: from high school or equivalent education and one year of clerical experience which included experience in one or more of the following areas: maintaining records answering telephones and reviewing forms documents and other written materials; OR six months of experience as an Administrative Aid in Nevada State service; OR an equivalent combination of education and experience as described above.
Successful completion of a medical assistant program (or related education and experience within a healthcare setting) are required. Must have valid CPR certification.
All candidates must pass a background screening.
This position is considered a healthcare worker and must follow the federal COVID19 vaccine requirement by providingproof of being fully vaccinated against COVID19 or have an approved medical or religious waiver on file with Human Resources before their start date. Questions regarding the federal requirement may be sent to .
Employees of the UNLV Student Wellness Center must be in compliance with our Employee Exposure to Communicable Disease (Prevention of) Policy.
PREFERRED QUALIFICATIONS
Medical assistant national certification preferred
COMMITMENT to DIVERSITY and CAMPUS VALUES
A successful candidate will support diversity equity and inclusiveness and contribute to a respectful positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit.
SALARY
Grade 23 Step 1 salary 39421.44. Step means the number assigned by the Division of Human Resource Management to identify a specific rate of pay within a grade. Per Nevada Administrative Code (NAC 284.170 salaries for initial appointments for classified positions typically begin at Step 1.
- Competitive total rewards package including:
- Paid time off sick leave and holidays
- Excellent health insurance including medical dental and vision
- Comprehensive retirement plans and voluntary benefits programs
- No state income tax
- Tuition discounts at Nevada System of Higher Education (NSHE) schools
- Tuition discounts for spouses domestic partners and dependents
PERKS
- Employee recognition and appreciation programs
- Connect with colleagues with shared interests
- Personal and professional development opportunities
- UNLV athletics ticket discounts
- Statewide employee purchase program discounts
- RebelCard discounts on and off campus
- Wellness programming for all UNLV faculty and staff at no cost
- Opportunity for career advancements to leadership roles
*REVISED* HOW TO APPLY
THIS RECRUITMENT MAY CLOSE PRIOR TO THE ANNOUNCED CLOSING DATE BELOW BASED ON VOLUME OF APPLICATIONS RECEIVED.
Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran please attach your DD214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veterans status.
Attach ALL documents in the CV/Resume attachment section when applying.
Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. The resume must have a detailed description of the major duties that you performed as a part of each job; applicants must demonstrate that they qualify for this position. Education (including High School) and experience must be clearly documented. Your application will NOT be moved forward if your application is incomplete.
This recruitment will close at midnight (Pacific Standard Time) on May 8th 2025. Materials should be addressed to Theresa Afos and must be submitted through Workday as we do not accept emailed materials. For assistance with the application process contact UNLV Human Resources ator
SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES
UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the Find Jobs process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday type Find Jobs in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number R0143361 in the search box.
If you complete an application outside of the internal application process your application will be returned and you will have to reapply as an internal applicant which may delay your application.
PROFILE of the UNIVERSITY
Founded in 1957 UNLV is a doctoraldegreegranting institution comprised of approximately 30000 students and more than 3600 faculty and staff. To date UNLV has conferred more than 152000 degrees producing more than 130000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity. The university is committed to recruiting and retaining top students and faculty educating the regions diversifying population and workforce driving economic activity through increased research and community partnerships and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332acre main campus and two satellite campuses in Southern Nevada.
Here at UNLV we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Reports annual listing of the nations most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada.
For more information visit us on line at:
EEO/AA STATEMENT
The University of Nevada Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a persons age 40 or older) disability whether actual or perceived by others (including serviceconnected disabilities) gender (including pregnancy related conditions) military status or military obligations sexual orientation gender identity or expression genetic information national origin race (including hair texture and protected hairstyles such as natural hairstyles afros bantu knots curls braids locks and twists) color or religion (protected classes). Discrimination on the basis of a protected class including unlawful harassment which is a form of discrimination is illegal under federal and state law. Where unlawful discrimination is found to have occurred UNLV will act to stop the unlawful discrimination to prevent its recurrence to remedy its effects and to discipline those responsible. Women minorities and veterans are encouraged to apply.
TITLE IX STATEMENT
The University of Nevada Las Vegas does not discriminate on the basis of sex in any education program or activity that it operates. Nondiscrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 20 U.S.C. 1681 et seq. and the corresponding implementation regulations 34 C.F.R. Part 106. The Universitys commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito J.D. Title IX Coordinator University of Nevada Las Vegas 4505 S. Maryland Parkway Box 451062 Las Vegas NVFrank and Estella Beam Hall (BEH) Room 553 Telephone:; Email: or to The Assistant Secretary of the United States Department of Education U.S. Department of Education Office for Civil Rights 400 Maryland Avenue SW Washington D.C.; Telephone:FAX:; TDD:; Email: ; or to both.
Information pertaining to the Universitys grievance procedures and grievance process including how to report or file a complaint of sex discrimination how to report or file a formal complaint of sexual harassment and how the University will respond can be found online at the Office of Equal Employment & Title IX webpage.
SAFETY AND SECURITY STATEMENT
UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.
JOB CATEGORY
Classified
NoFullTime Equivalent
100.0Required Attachment(s)
Posting Close Date
05/8/2025Note to Applicant
This position may require that a criminal background check be conducted on the candidate(s) selected for hire.
HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verifiedHR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty members first day of employment.
References will be contacted at the appropriate phase of the recruitment process.
As part of the hiring process applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform jobrelated tasks.
For positions that require driving evidence of a valid drivers license will be required at the time of employment and as a condition of continued employment.
All document(s) must be received on or before the closing date of the job announcements (if a closing date is provided).
Recruitments that provide a work scheduleare subject to change based on organizational needs.
Employment Type
Full-Time
