Shipping Receiving Specialist

Job Responsibilities

• Prepares required shipping documents for outgoing goods ensuring shipments comply with export and destination import requirements.
• Schedules and coordinates both domestic and international freight forwarder transactions as required.
• Maintains shipping records including providing tracking or shipping history information to customers on request.
• Uses supplier supplied and internetbased shipping software to transact orders.
• Label outgoing material with appropriate documents as required.
• Review open customer orders coordinate completion with manufacturing to meet the customer shipping schedule and satisfy the requested ship dates.
• Ensure proper revenue recognition by completing the final transaction as appropriate and generate the customer invoicing upon final dispatch. Audit waitingtoship reports daily to ensure all invoicing is completed.
• Ensure that the most appropriate freight forwarders and carriers are selected to achieve company targets and objectives in quality delivery and cost.
• Coordinate the shipping of freight by contacting appropriate freight carriers.
• Shop rates for prepaid shipments to ensure that best possible freight rates are being utilized.
• Works to resolve any issues related to the final customs clearance associated with any export and/or import of Qualitrol materials as required.
• Maintain knowledge of current international import/export regulatory requirements. Update applicable standard operating procedures as necessary.
• Formally document new or changed procedures. Identify who requires training and execute training if needed.
• Enters data into an automated inventory control system using a computer.
• Distribute by fax email courier and file documents related to export shipments or other shipments requiring additional documentation.
• Store and archive shipment documents and provide as required.
• Conducts physical inventory of parts and maintains storage areas in a neat and orderly fashion.
• Maintains work area in accordance with 5S standards.
• Assist on a backup basis the Shipping and Receiving areas to complete daily standard work including but not limited to loading/unloading trucks receive count and deliver and/or stock material in the destination location pick up packaged items from cell locations and process for shipment package material and overpack cartons when required prepare skids and cartons for transport.
• Acts as Shipping and Receiving group leader in the absence of the Shipping Coordinator and/or Shipping and Receiving Supervisor.
• Perform similar comparable or related duties as required and assigned.

Qualifications

• HSD/GED required; bachelors degree preferred.
• 25 years relevant experience (clerical data entry customer service similar functions) and at least 1 year shipping experience
• Solid knowledge and understanding or US Export Administration Regulations a plus
• Working knowledge of export document preparation a plus
• Working knowledge of carrier supplied and internetbased shipping software UPS Worldship DHL & FedEx Internet shipping is a must.
• Oracle experience a plus
• Must have proficient English reading and writing skills and be able to read and comprehend MSDS sheets and standard work instructions.
• Ability to work within established procedures with a moderate degree of supervision.
• Ability to prioritize work selfstarter organized detail oriented.
• Ability to work well under pressure good communication and interpersonal skills.
• Delivers quality work consistently.
• Recognize and solves problems; evaluates and selects solutions from established options.