Executive Administrative Assistant - Communications
Executive Administrative Assistant - Communications
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1 Vacancy
Job Description
Job Description
Work Arrangement:
This role is categorized as hybrid. This means the successful candidate is expected to report to GMs Global Technical Center in Warren Michigan three times per week at a minimum.
The Role:
The Executive Administrative Assistant will support Communications Executives ensuring smooth operations and effective communication for the group. This role requires a proactive individual with exceptional organizational skills and attention to detail the ability to manage multiple tasks and the capability to build and maintain relationships across the successful candidate should appreciate a fastpaced highenergy team and be adaptable to change. You should be able solve problems through action make highquality decisions work with urgency and accuracy and think with a strategic mindset. Graceful management of ambiguity cultivation of innovation and an insatiable desire to collaborate are all required to be successful in the role.
What Youll Do:
Administrative Support: Provide comprehensive administrative support including managing calendars scheduling meetings coordinating travel arrangements and managing expenses.
Project Management: Assist in the planning and of communication projects ensuring deadlines are met and objectives are achieved. Track project progress and provide updates as necessary.
Technology Management: High proficiency in GM technologies but also embrace new technologies programs applications and tools to enhance productivity including Microsoft Office Suite CoPilot ChatGPT and project management an early adopter of emerging technology and takes lead on piloting new tech.
Document Preparation: Create edit and format documents spreadsheets and presentations. Ensure all materials are accurate professional and align with team standards.
Communication: Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism.
Team Coordination: Organize and facilitate team meetings including preparing agendas taking notes and following up on action items. Oversee alias channel management and ensure the Communications team is aligned and working notes and distributes post meeting action items. Helps with the tracking of key elements including Objective & Key Results/Key Performance Indicators team budgets purchase orders and other team metrics.
Initiative: Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and stretch assignment tasks to work beyond scope to support others on the team.
CrossFunctional Collaboration: Work across various departments to gather information coordinate efforts and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels particularly EA peers on other and teaches peers new ways of working shares proactively to advance the entire team.
Event Planning: Assist in the planning and of internal and external events ensuring all logistics are handled point on all logistics for team offsite including support with obtaining external speakers travel reservations and other critical components.
Additional Job Description
Your Required Skill & Qualifications:
- 4 years administrative experience supporting CSuite or equivalent
- Bachelors Degree strongly preferred (or equivalent experience)
- Demonstrated highlevel of integrity and discretion handling confidential matters
- Demonstrated ability to operate in a fastpaced dynamic environment
- Ability to look ahead proactive anticipation of leader and business needs
- Demonstrated ability to work independently on projects in an everchanging environment
- Must have strong organizational skills and the ability to prioritize requests
- Must be graceful under pressure and exhibit an executive presence at all times
- Highly proficient in various tools including Microsoft Office (Outlook Word Excel and PowerPoint) Google Slack etc.
- Highly proficient oral and writing communications skills
- Must exhibit and demonstrate strong learning agility
- Must work with accuracy and urgency
- Must be willing to accommodate varied time zones to support leaders
- Some travel required
#LILS1
This job is not eligible for relocation benefits. Any relocation costs would be the responsibility of the selected candidate.
GM DOES NOT PROVIDE IMMIGRATIONRELATED SPONSORSHIP FOR THIS ROLE. DO NOT APPLY FOR THIS ROLE IF YOU WILL NEED GM IMMIGRATION SPONSORSHIP (e.g. H1B TN STEM OPT etc. NOW OR IN THE FUTURE.
About GM
Our vision is a world with Zero Crashes Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better safer and more equitable for all.
Why Join Us
We aspire to be the most inclusive company in the world. We believe we all must make a choice every day individually and collectively to drive meaningful change through our words our deeds and our culture. Our Work Appropriately philosophy supports our foundation of inclusion and provides employees the flexibility to work where they can have the greatest impact on achieving our goals dependent on role needs. Every day we want every employee no matter their background ethnicity preferences or location to feel they belong to one General Motors team.
Benefits Overview
The goal of the General Motors total rewards program is to support the health and wellbeing of you and your family. Our comprehensive compensation plan incudes the following benefits in addition to many others:
Paid time off including vacation days holidays and parental leave for mothers fathers and adoptive parents;
Healthcare (including a triple tax advantaged health savings account and wellness incentive) dental vision and life insurance plans to cover you and your family;
Company and matching contributions to 401K savings plan to help you save for retirement;
Global recognition program for peers and leaders to recognize and be recognized for results and behaviors that reflect our company values;
Tuition assistance and student loan refinancing;
Discount on GM vehicles for you your family and friends.
Diversity Information
General Motors is committed to being a workplace that is not only free of discrimination but one that genuinely fosters inclusion and belonging. We strongly believe that workforce diversity creates an environment in which our employees can thrive and develop better products for our customers. We understand and embrace the variety through which people gain experiences whether through professional personal educational or volunteer is proud to be an equal opportunity employer.
We encourage interested candidates to review the key responsibilities and qualifications and apply for any positions that match your skills and capabilities.
Equal Employment Opportunity Statements
GMis an equal opportunity employer and complies with all applicable federal state and local fair employment practices laws. GM is committed to providing a work environment free from unlawful discrimination and advancing equal employment opportunities for all qualified individuals. As part of this commitment all practices and decisions relating to terms and conditions of employment including but not limited to recruiting hiring training promotion discipline compensation benefits and termination of employment are made without regard to an individuals protected characteristics. For purposes of this policy protected characteristics include an individuals actual or perceived race color creed religion national origin ancestry citizenship status age sex or gender (including pregnancy childbirth lactation and related medical conditions) gender identity or gender expression sexual orientation weight height marital status military service and veteran status physical or mental disability protected medical condition as defined by applicable state or local law genetic information or any other characteristic protected by applicable federal state or local laws and ordinances. If you need a reasonable accommodation to assist with your job search or application for employment email us ator call us at. In your email please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.
Employment Type
Full-Time
