Procurement Compliance Officer
Procurement Compliance Officer
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
ABOUT THE POSITION
The Riverside County Purchasing and Fleet Services Department has an exciting opportunity for a Procurement Compliance Officer to join their team!
Under general direction the Procurement Compliance Officer will plan direct and audit Riverside Countys Purchasing Programsto ensure that all County contracts for goods professional services and public works are in compliance with federal state and County requirements as well as identify and mitigate risk by working with procurement contract specialists and buyers in the development of contracts. The incumbent will also be responsible for resolving compliance issues as they arise with departments; reviewing and approving procurementrelated Form 11s; responding to inquiries from management elected officials and the vendor community; investigating and preparing recommended responses to protests; and handling California Public Records Act CPRArequests. The Procurement Compliance Officer will also develop and administer procurement training for department and county staff on related procedures policies and regulations.
This classification reports to the Assistant Director or designee of Purchasing and Fleet Services. This singleposition class may be assigned the full span of County purchasing responsibility which includes: special projects; assisting and advising departments districts and affiliates in selection of the most equitable and efficient solicitation process; writing and processing formal bids; and conducting negotiations and developing major contracts involving the highest level and most complex products and services. Special emphasis is directed toward adherence to Riverside Countys Small Business Disabled Veteran Business Enterprise and Local Preference Contract Participation Program. This classification may in the future lead functional buying teams and supervise support staff and lower levels in the Buyer series.
The Fleet and Services Department is looking for an analytical and out of the box thinker who can work alongside management to lead the department into the future. The Procurement Compliance Officer will need to navigate tough conversations so candidates who are politically savvy effective oral and written communicators and value customer service are encouraged to apply.This class has been deemed eligible for the Performance Recognition Plan as set forth under Article 3 Section 311 of the County Management Resolution. Program eligibility requires employees to be in a leadership position manage other employees or programs and have significant influence on the achievement of organizational objectives.
Meet the Team!
EXAMPLES OF ESSENTIAL DUTIES
Plan organize and direct policy contract standards and procedures for the administration of the Countys Purchasing Regulations and Practices.
Plan direct and perform audits of County departments/agencies for compliance with procurement policies regulations and procedures.
Develop and present training sessions for County staff industry and other organizations on purchasing related procedures policies and the Contract Compliance Program.
Review County contracts for goods professional services and public works for conformance to federal state and County requirements goals and objectives; establish program procedures for qualifying contracts under local or preference policies; process complaints and monitor contracting activities; implement approved policies and procedures.
Prepare Board Letters and related supplemental paperwork in support of contracts for the Board of Supervisors; prepare analytical reports correspondence and memoranda oversee records retention process and file audits.
Investigate and respond to vendor complaints allegations or protests; communicate and serve as a liaison between vendors departments or entities to develop compromise and resolve contractual problems or complaints.
Publicize the Contract Participation Program and perform outreach activities; prepare informational materials and news releases in cooperation with the Countys Public Information Officer and the Director of Procurement and Fleet; organize and conduct compliance workshops for and in cooperation with County departments.
Enforce County state and federal regulations laws and ordinances and recommend corrective actions in cases of noncompliance.
Audit procurements performed under delegated authority for compliance.
Review new requests for delegated purchasing authority and monitor compliance with set regulated amounts.
Analyze current and pending legislation and recommend policy/program changes; provide written reports and give oral testimony to the Board of Supervisors regarding progress and implementation status of the Contract Participation Program.
Work independently in developing and coordinating complex contracts for commodities or services with multiple departments; write solicitations for bids (Request for Proposals Requests for Quotations Invitations to Bid); analyze and determine most appropriate contract types to reduce Countys exposure to risk.
Organize direct and lead negotiating teams in evaluating and negotiating contracts.
Supervise assign and evaluate work of subordinate staff.
Serve as team lead for specific teams within Purchasing; provide guidance direction and support for buyers and/or procurement contract specialists.
MINIMUM QUALIFICATIONS
OPTION I
Education: Graduation from an accredited college or university with a bachelors degree preferably with a major in business/public administration or the social sciences. (Additional qualifying experience may substitute for the required education up to two years of fulltime experience equaling 30 semester or 45 quarter units of the required education). A masters degree or possession of a certificate in purchasing/procurement management is highly desirable. Examples of desirable certificate programs include but are not limited to the following: Certified Professional Public Buyer (CPPB) from the Universal Public Purchasing Certification Council (UPPC); Certified Public Purchasing Officer (CPPO) from the UPPC; Accredited Purchasing Practitioner (APP) from the from the Institute for Supply Management (ISM); Certified Purchasing Manager (CPM) from the ISM; Certified Professional in Supply Management (CPSM) from the ISM; Certified Professional Contracts Manager (CPCM) from the National Contract Management Association (NCMA); or Certified Associate Contracts Manager (CACM) from the NCMA.
Experience: Six years of progressively responsible purchasing experience including formal bidding contract negotiations and development for large dollar procurements. This must have included a minimum of two years of public sector procurement experience in preparing and processing state or federal contracts purchases of service contracts processing or preparing grant applications conducting competitive bids formulating policy and procedures or negotiating contracts with private industry or government auditing experience.
OPTION II
Experience: Eight years of buying experience in a Purchasing Department or Agency four years of which should be equivalent to the County of Riverside Procurement Contract Specialist classification (or higher classification within the class series) which includes contract negotiation development of contract standards and procedures auditing experience and development of multiyear or major highvalue multicommodity agreements. (Possession of a certificate as a Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) by the Institute for Supply Management (ISM) or possession of either a certificate in purchasing or a certificate in contracting may be substituted for up to one year of the required experience.
OPTION III
Experience: Two years as a Supervising Procurement Contract Specialist with the County of Riverside or equivalent.
ALL OPTIONS
Knowledge of: Principles and practices of professional procurement with emphasis on all solicitation processes used to acquire commodities services and a variety of contract types employed to procure these services; laws ordinances and state and federal procurement regulations concerning contractual agreements between County and private contractors; remedies and procedures for noncompliance.
Ability to: Work independently; supervise; read and interpret rules and regulations; collect organize and evaluate product or service information; identify alternative solutions and project consequences of decisions and recommendations; compose clear and concise reports recommendations technical procedures and correspondence; audit programs for adherence to policies and procedures; develop/write policies procedures and training manuals; train users and customers; communicate in a clear and persuasive manner; establish and maintain effective relationships with department officials company/ vendor representatives and staff members; prepare purchasing specifications; work effectively in community relations and with community agencies and groups; meet and confer with a variety of adversarial groups and individuals and to mediate amicable settlements of differences; establish and maintain liaison with a variety of governmental jurisdictions and agencies and with the public; utilize management and organizational principles necessary to analyze evaluate and control organization programs and resources.
License: Possession of a valid California Drivers License.The Most Competitive Candidates will Possess:- Certification as aCertified Professional Public Buyer (CPPB) from the Universal Public Purchasing Certification Council (UPPC); Certified Public Purchasing Officer (CPPO) from the UPPC; Accredited Purchasing Practitioner (APP) from the from the Institute for Supply Management (ISM); Certified Purchasing Manager (CPM) from the ISM; Certified Professional in Supply Management (CPSM) from the ISM; Certified Professional Contracts Manager (CPCM) from the National Contract Management Association (NCMA); or Certified Associate Contracts Manager (CACM) from the NCMA.
- Prior auditing experience.
- Extensive service procurement experience.
- Experience creating and administering procurement training programs.
***Please Note: If qualifying using educational units or certification proof is required by the closing deadline. Applications without proof of degree/educational units/certification completed will not be considered. Please see Supplemental Information below for guidelines.***SUPPLEMENTAL INFORMATION
This recruitment is open to all applicants. General Information: For questions regarding this posting please contact Angela Tavaglione at or at.
APPLICATION INFORMATION
Veterans Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify upload a copy of your (or your spouses) Member4 Form DD214 indicating dates of service and a copy of your spouses letter of disability (if applicable) with your application. For privacy reasons it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans Veterans Preference Policy C3 is available here: Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation please visit the Disability Access Office web page located at: of Education
If using education to qualify or when requested by the recruiter upload a copy of any license(s) official/unofficial transcript(s) degrees and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.If your education was completed outside of the United States you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services NACES or Association of International Credential Evaluators Inc. AICE.
Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race color religion sex national origin age disability sexual orientation gender gender identity gender expression marital status ancestry medical condition (cancer and genetic characteristics) genetic information or denial of medical and family care leave or any other nonjobrelated factors.PreEmployment
All employment offers are contingent upon successful completion of preemployment requirements including a criminal background investigation which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A preemployment physical examination and background check may be required.Probationary Period
As an Approved Local Merit System all County of Riverside employees except those serving At Will are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding County Resolution or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. Click the Apply link located on this page to submit your application. For additional instructions on the application process examinations Veterans preference preemployment accommodation or other employment questions please refer to our web site .
If you are experiencing technical problems you may contact the applicant support desk Monday through Friday 6 am to 5 pm Pacific Time at or tollfree.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
