Program Manager Psychology Department
Program Manager Psychology Department
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$ 60000 - 80000
1 Vacancy
Job Description
Reporting to the Department Chair the Department Coordinator is responsible for monitoring the daily operations of the PsyD program and providing highlevel administrative support to the Program Chair Associate Chair faculty and students. This role serves as the primary point of contact for PsyD students and faculty ensuring excellent customer service timely response to inquiries and appropriate referrals as needed.
Education/Experience:
Required:
Bachelors degree in Psychology Higher Education Administration Business Administration or a related field.
35 years of administrative or academic program support experience preferably within a higher education environment.
Preferred:
Masters degree in Higher Education Administration Counseling Psychology Business Administration or a related field.
Experience supporting faculty academic processes (e.g. dissertations licensure preparation accreditation activities) and student advising functions.
Familiarity with FERPA regulations and best practices in student records management.
Essential Duties and Responsibilities
Program Operations and Student Support
Serve as the primary liaison for PsyD students and faculty addressing inquiries and concerns promptly and professionally.
Develop and implement process improvements to streamline workflow and increase efficiency.
Assist students and faculty with room reservations exam proctoring and test room assignments.
Comprehensive Qualifying Exam Management
Manage ACQE and ICQE processes for second and thirdyear PsyD students.
Vet submissions for completeness and assign exams to faculty reviewers based on area of expertise and practicum client age.
Notify faculty and students of assignments track deadlines and follow up as needed.
Record and report CQE results to students faculty advisors the Program Chair and Registrars Office.
Maintain comprehensive CQE databases for tracking purposes.
Dissertation Administration
Serve as Adler Universitys ProQuest ETD Administrator for PsyD dissertations.
Manage all aspects of dissertation submission communication notification and publishing.
Maintain dissertation tracking databases and liaise with Registrar and Academic Affairs to confirm degree completion.
Licensure Study Materials (EPPP) Management
Oversee order management and fulfillment process for EPPP licensure materials for alumni and graduating students.
Verify eligibility maintain tracking sheets and handle invoice processing.
Faculty Advisor Assignment
Manage faculty/student advisor assignments within Colleague ensuring accuracy and resolving any issues in collaboration with faculty and Registrars Office.
Track advisor assignments throughout students enrollment.
Document and Records Management
Create and maintain systems for tracking academic milestones forms and programspecific documents.
Work with students Program Chair and Registrar to resolve documentation issues such as LOAs grade changes and add/drop forms.
Annual Student Review Coordination
Plan and manage the logistics for the Annual Student Review of 400 PsyD students.
Coordinate form collection dissemination and data management while maintaining strict FERPA confidentiality.
Manage catering and onsite logistics for the review day.
Accreditation and Data Reporting
Collaborate with the Executive Assistant to Academic Affairs and Business Intelligence Developer to collect data for the Annual Report Online (ARO) and support accreditation processes.
Work with PsyD Leadership on APA site visit preparation and SelfStudy completion.
Communications and Web Management
Manage PsyD program content on Adler Connect to ensure students and faculty have access to current resources and communication.
Ensure all content is accurate timely and userfriendly.
Honor Society (Psi Chi) Coordination
Supervise Psi Chi Honor Society application process.
Collaboration and Leadership
Actively participate as a member of the PsyD Leadership Team Diversity Committee and Core Faculty Search Committee.
Collaborate with Student Finance Student Services and other departments to ensure student services and resources are effectively delivered.
Manage and train the programs Administrative Assistant and Federal Work Study (FWS) student hires on best practices.
Other Duties
Support and advance the mission vision and values of Adler University.
Adhere to all confidentiality requirements.
Maintain strong written communication skills including editing grammar and professional correspondence.
Utilize email scheduling tools spreadsheets databases and web applications efficiently.
Assist with meeting planning preparation and .
Perform special projects as assigned.
Work Environment: The usual and customary methods of performing the jobs functions require the following physical demands: some lifting carrying pushing and/or pulling and significant fine finger dexterity. Generally the job requires 80 sitting 10 walking and 10 standing. This job is performed in a generally clean and healthy environment.
Compensation Range: $60000.00$80000.00
Universal Core Behaviors:
Communication:
Effectively expresses oneself in all oral and written communications.
Exhibits good listening and comprehension skills.
Keeps others informed as well as responds in a timely manner.
Demonstrates match between words and actions.
Responds with tact diplomacy respect and composure when dealing with others.
Promotes the spirit and essence of the Schools Vision Mission Values and Key Strategies through both verbal and written communication.
Teamwork and Collaboration:
Cooperates with others toward the achievement of common goals.
Seeks consensus and winwin solutions to problems and conflicts.
Contributes actively and participates fully in team initiatives.
Puts success of the team above own interests.
Builds and maintains constructive work relationships
Responsive to Change:
Supports changes in the work environment.
Displays a proactive problemsolving approach toward work.
Committed to lifelong learning by continuously increasing skills knowledge and effectiveness.
Actively seeks and initiates creative and innovative solutions.
Exercises sound accurate and informed independent judgment when needed.
QualityDriven and Accountable:
Resultsoriented and committed to quality through continuous process improvement.
Eliminates ineffective activities and closes performance gaps.
Anticipates and responds to customer needs.
Monitors own performance accept responsibility for actions and actively seeks feedback.
Meets deadlines and completes projects and activities in professional timely manner.
Seeks opportunities to increase productivity and/or reduce costs while maintaining highest quality standards (fiscally responsible).
Support of Vision Mission Values Key Strategies:
Supports and models the Schools Values of: social interest compassion justice respect for the individual honors diversity and difference intellectual rigor optimism and collaboration.
Articulates the Schools Vision Mission and Key Strategies in a way to educate others.
Demonstrates active commitment in advancing the Schools Vision Mission and Key Strategies.
Exhibits personal integrity honesty zeal and compassion.
Aligns work processes to advance the Schools strategic plan and key strategies.
Equal Opportunity Employer
It is the policy of Adler University that all persons are entitled to Equal Employment Opportunity (EEO) protection. The University does not discriminate against any individual for employment because of age religion race color gender gender identity sexual orientation national origin ancestry marital status physical or mental disability military status (including unfavorable discharge from the military) or any other category protected by federal state or local law.
Required Experience:
Manager
Employment Type
Full-Time
