Fleet Coordinator Advisor Benelux with French Dutch and English

Job Description

Are You Ready to Make It Happen at Mondelz International

Join our Mission to Lead the Future of Snacking. Make It Matter.

The Fleet Coordinator is responsible for the efficient and costeffective management of the companys vehicle fleet across Belgium and the Netherlands. This role ensures compliance with all relevant regulations optimizes fleet utilization and minimizes downtime. The Fleet Coordinator serves as the escalation point of contact for Employees in the designated region. Fluency in French Dutch and English is essential for effective communication and collaboration. The Fleet Coordinator Advisor is responsible for the endtoend service delivery processes related with the management for the fleet. The incumbent works with People Managers and Employees driving selfservice and optimizing the employee experience across the fleet processes

How you will contribute

Fleet Management and operational tasks

Inform eligible employees and referring them to the appropriate contacts or service providers.
Initiate manage and coordinate vehicle renewals
Manage new beneficiaries and assign cars in line with business priorities
Manage return of vehicles due to leavers suspensions and demotions
Manage pool fleet maintenance repairs and prep for redeploying vehicles
Manage constant updates of the state of the fleet in all files apps inform necessary stakeholders of changes in a timely way
Remind employees of the rules regarding the use of the fuel card/charge cards and report any irregularities
Remind employees of the rules regarding damages accidents and repairs and report according to the policies
Monitor compliance with procedures and report irregularities
Assure compliant records management for contracts and other fleet documents
Mediation escalation and follow up in sensitive difficult or complex cases (internal customers stakeholders and suppliers)
Other seasonal and ad hoc tasks: local pool car management support car selection in case of medical requirements proof of insurance NL.

Supplier management
SPOC for fleet related suppliers (lease company pool car services mobility services public transport providers car dealerships and importers)
Monitoring the quality of service and taking corrective measures if necessary
Monitor compliance with Mondelez procedures
Third party provider relationship management: lead business reviews
Collaborate in negotiating services and pricing develop cooperation and procedures with internal and external stakeholders meet potential suppliers support onboarding of suppliers

Invoicing process and finance support
Determine the necessary purchase baskets (PR) at the beginning of the year together with EU fleet manager based on budget and policy
Receive check and approve invoices on a monthly basis in the appropriate system and following appropriate procedure (GR)
Prepare the monthly invoicing file for Finance based on the suppliers invoice files
Ensure that invoicing disputes are processed by MBS AP to limit overduesand disputes with suppliers
Inform payroll of necessary deductions and contributions to be withheld from employees based on policies
Inform payroll of necessary payments towards employees based on policies
Manage objection to non compliant invoices and/or invoices for services and products that were not approved and/or in line with policy
Provide information/confirmation for monthly lease accounting balance sheet
Provide information for finance social security and other audits

Fine and bailiff
Management of fines
Handling disputes (bailiff notifications relations with the courts or the Treasury administrative objections disputes with drivers)

Bike fleet
Inform employees of policy and salary impact
Manage Bike lease employment contract addendum creation and signatures
Confirm bike order in order procedure after signature
Management of the bicycle fleet overview and reporting
Request calculations at early termination of the contract discuss options with employee and inform payroll of result
Calculate and report exact deduction from 13th month and inform finance and payroll

Public transport management
Management of rail season tickets requests cancellations
Inform employees of options

Mobility management for perk car drivers
Inform eligible employees on site or remotely answer their questions and/or refer them to the appropriate contacts or service providers
Manage new beneficiaries and assign budgets in line with policy
Manage Federal Mobility Budget employment contract addendum creation and signatures
Initiate manage and coordinate access to mobility budget via supplier tools
Manage reduction or revoke access in case of leavers suspensions and demotions

What you will bring

A desire to drive your future and accelerate your career. You will bring experience and knowledge in:

• Your specific process area
• Working in a shared service organization
• Being a good team player and influencing others
• Process design and mapping and business requirement gathering experience
• Communicating effectively applying interpersonal skills and taking initiative

More about this role

What extra ingredients you will bring:

• Customer focus
• Drive for results
• Integrity and trust
• Business acumen
• Understanding others
• Problem solving

Job specific requirements:

• Languages: French Dutch and English are a must.
• Budgeting (Ability to develop and manage a budget)
• Data analysis (Ability to analyze fleet data and identify trends)
• Vendor management
• Fleet Management Expertise (desirable):
• Deep understanding of fleet management principles and practices.

Work schedule: Hybrid.

Relocation Support Available

Business Unit Summary

We value our talented employees and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you we encourage you to apply!

Our people make all the difference in our succes

Mondelz International is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion gender sexual orientation or preference gender identity national origin disability status protected veteran status or any other characteristic protected by law.

Excited to grow your career

We value our talented employees and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you we encourage you to apply!

IF YOU REQUIRE SUPPORT TO COMPLETE YOUR APPLICATION OR DURING THE INTERVIEW PROCESS PLEASE CONTACT THE RECRUITER

Job Type