CDHS Fleet Administrator

The Division of Facilities Management is a customerdriven support organization responsible for providing facilities management services to all CDHS agencies and offices. These services include the maintenance of building and grounds custodial capital construction (budgeting and contract management) utilities management vehicle fleet management building space leasing allocation and facilities planning services. This is accomplished through a centralized statewide team that is divided into three districts and a central office. By combining our expert professional extensive facilities knowledge and strong commitment to reliable responsive service we enable our clients to achieve consistently highperformance facilities and longterm value. Our goal is to be an organization that meets customer expectations 100 of the time.

The Planning and Technical Services (PTS) department provides professional expertise in the area of land and building development planning of future facilities initiation and implementation of appropriate and large nonappropriated projects development of the Capital Construction and Controlled Maintenance budget requests development of grants for funding sources outside of State government management of the Departments energy budget contract management for projects and capital facilities related procurement leasing of real estate fleet management and the provision of consulting services to the Division and the Department in the areas of Architecture and Engineering and the interpretation of the application of building codes and facility standards. PTS also provides maintenance (all mechanical heating ventilation and air conditioning (HVAC) plumbing electrical security electronics low voltage life safety grounds keeping structural trades heat plant garage and fleet maintenance) and housekeeping (cleaning and custodial services for CDHS owned and operated buildings) services for all CDHS facilities north of Colorado Springs and east of the Continental Divide.

Fleet Administration:

• Monitor Preventive Maintenance: Knowledge of Maintenance and Repairs: Track Vehicle Use to Minimize Over/Under Mileage Vehicles: Vehicle Use and Requirements for CDHS:

• Provide Current Information of Vehicles to SFM: Coordinate Vehicle Damage Reports and Repairs with Driver:

• Coordinate Vehicle Assignment /Reassignments/Replacements:

• Registration Renewals and Emissions:Monthly Mileage/Odometer Readings: Communicate With Fiscal Officers: Motor Vehicle Advisory Council:

• Maintain and update an accurate list of CDHS Vehicle Coordinators by Division that has contact information and shows vehicles for which Coordinators are responsible.

• Conduct Quarterly Vehicle Coordinator calls.

• Work with Division Vehicle Coordinators to complete and return the State Fleet Management Annual Vehicle Inventory before the deadline provided by SFM.

• Coordinate and monitor department wide compliance with the UNIVERSAL POLICY Driving Standards as set forth by DPA.

• Coordinate with the DFM Finance Team on the following duties. These duties are managed by the DFM Finance team but should be reviewed by the Fleet Administrator;

• Review monthly Fuel Master Billing for both Northern District and Southern District Fleet vehicles.

• Review Monthly Pool vehicle Billing for both Northern District and Southern District Fleet vehicles. This includes updating the fixed and variable rates for the vehicle inventory.

• Review VSS database information and work with DFM Finance to update as necessary to ensure accurate billing.

• Other duties as assigned

Vehicle Replacement Processes:

• JBC Replacement List: This process is developed approximately two fiscal years in advance of the need. The projections are often made with data available at the time of origination. This can result in marginal variances in the final request eighteen 18 to twentyfour 24 months later.

• Ordering New Vehicles

• Final Order Sheets: After the Purchase Orders are sent out SFM sends out a Final Order Sheet for each vehicle ordered.

• New Vehicle Registration Report

• Receiving Vehicles: When the new vehicle is received at SFM all title and plating is completed by SFM.

• Vehicle Replacements for Accidents and Denied Repairs

• Keys

• Titles

• Government Registration Renewal and Emissions Testing

• Direct Billing

• Monthly Mileage/Odometer Readings Reconcile monthly odometer readings with State Fleet

• CORE Coding

• Internal Vehicle Transfers & Coding Changes

• Utilization Coding & Reports

• Fuel Credit Card

• Expense Recovery

• Other duties as assigned

Fleet Maintenance:

• Preventive Maintenance

• Vehicle Repair and Maintenance

• CDHS operates two maintenance garages at the CMHHIFL and CMHHIP campuses. Coordinate with District Manager and Garage Supervisors to schedule and complete maintenance requirements internally whenever possible. Work to improve utilization of CDHS garages by external agencies

• Car Washes

• Warranty Repairs

• Payment for Services

• Recalls

• Vehicle Damage Procedures

• CDHS fleet Administrator manages the Geotab system with those vehicle coordinators and appropriate staff that need access to the Geotab database to include managing access provide system training and utilize Geotab for analytics and fleet reporting needs.

• The Colorado Automotive Reporting System (CARS) is the system used to manage information about the State of Colorados fleet of vehicles. All State vehicles are required to be enrolled in the State Fleet Management program with the exception of CDOTs heavy duty fleet and vehicles donated to State agencies. The heart of CARS is a vehicle database that contains detailed information about each vehicle and its attachments from acquisition to disposal.

• Chargepoint Duties: Fleet Electrification; Where EVs are not a good fit pursue the most efficient alternative available.

• Explore opportunities and technologies that improve vehicle efficiency and reduce fuel consumption and Greenhouse Gas Emissions associated with the CDHS fleet operations especially where alternative fuel vehicles are not an option. Seek out information on available grant funding for EV charging infrastructure. Provide technical support to District and PDC Team members who are pursuing grant funding for EV charging infrastructure.

• Participate in the Greening Government Leadership Council as directed by the CDHS Energy and Sustainability Manager.

• Complete the Annual GGLC Fleet Management Report

• Oversee the CDHS Workplace Charging Program

Experience Only:

• Applicants must have at least six 6 years of progressive responsible professional work experience in fleet management. Ensure the work experience section of your job application contains the experience required. See resume statements will not be accepted.

OR

• A combination of related education and/or experience as described above equal to six 6 years.

• Comprehensive knowledge and experience in centrally managing fleet that included light medium and heavy duty fleet assets;

• Knowledge and experience managing budgets;

• Experience in asset management software and databases; ability to create unique and standard reports;

• Experience with Telematics/Automatic Vehicle Locator (AVL) systems;

• Experience developing technical specifications and standardization option packages for vehicle and equipment acquisitions;

• Leadership and vision across multidisciplinary groups;

• Proven ability to manage multiple assignments priorities and projects in a demanding environment;

• Experience with Colorado Automotive Reporting System (CARS) and/or Geotab.

• Experience working with ChargePoint.

Required Competencies:

• Familiar with automotive and light truck repair terminology

• Selfdirected and motivated work ethic;

• Knowledge of commercial or government fleet best practices;

• Knowledge of Federal and State procurement rules and processes;

• Fluency in Microsoft Office Suite (Word Excel Access) Google WorkSpace.

• Ability to work under tight deadlines and be adaptable to changing assignments;

• Ability to take initiative to solve problems in an innovative manner;

• Ability to work with general public professional consultants and staff with sensitivity to their needs priorities promises made and commitments;

• Ability to negotiate mutually acceptable solutions and build consensus through give and take;

• Interpersonal and relationship building skills;

• Strong time and project management skills including prioritization and multitasking ability;

• Excellent reasoning investigative analytical and problem solving ability;

• Excellent facilitation presentation and communication skills both written and oral;

• Strong attention to technical detail and accuracy;

• Ability to work effectively in both independent and team situations;

• A full preemployment criminal background check will be conducted as part of the selection process as this position is deemed to have direct contact with vulnerable persons. Felony convictions conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from being considered for this position. Should your background check reveal any charges or convictions it is your responsibility to provide the CDHS Background Unit with an official disposition of any charges.

• Must be willing to submit and pass a full background check.

• Must possess and maintain a valid nonrestricted Colorado drivers license.

• Travel This position will be required to drive State Vehicles as part of daily work assignment. Statewide travel. Travel to training and meetings.

• Must be willing to receive an annual influenza vaccination or provide a document for a medical exemption or a letter for religious exemption.

• Must successfully pass a Tuberculosis (TB) test.

• This position is classified as a Critical Position. Positions departments determine as critical to their operations. Employees in critical positions can be FLSA exempt or nonexempt and can be expected to work and/or remain at their worksite in delayed start early release or closure situations.

Appeal Rights:

If you receive notice that you have been eliminated from consideration for this position you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form signed by you or your representative. This form must be delivered to the State Personnel Board by email postmarked in US Mail or hand delivered 1525 Sherman Street 4th Floor Denver CO 80203 or faxed 303.866.5038 within ten 10 calendar days from your receipt of notice or acknowledgement of the departments action.

For more information about the appeals process the official appeal form and how to deliver it to the State Personnel Board; go to; contact the State Personnel Board for assistance at; or refer to 4 Colorado Code of Regulations (CCR) 8011 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes atunder Rules.

How to Apply

The Assessment Process

For additional recruiting questions please contact

About Us:

If your goal is to build a career that makes a difference consider joining the dedicated people of theColorado Department of Human Services(CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety independence and wellbeing of the people of Colorado. In addition to a great location and rewarding and meaningful work we offer:

• Strong secure yet flexible retirement benefits including aPERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans

• Medical and dental health plans

• Employer supplementedHealth Savings Account

• Paid life insurance

• Short and longterm disability coverage

• 11 paid holidays per year plus vacation and sick leave

• BenefitHubstate employee discount program

• Employee Wellness program

• Excellent worklife programs such as flexible schedules training and more

• Remote work arrangements for eligible positions

*Some positions may qualify for the Public Service Loan Forgiveness Program. For moreinformation go to Values:

We believe in a peoplefirst approach:To serve the people of Colorado we develop a culture and work environment that creates an energized inspired and healthy team capable of giving their best to Coloradans.

Balance creates quality of life:We want our team to be resilient through a supportive workplace that values flexibility health and wellness and employee engagement.

We hold ourselves accountable:We take responsibility through our actions programs and results for the state of health and human services in Colorado.

Transparency matters:We are open and honest with employees our partners the Coloradans we serve and the public.

We are ethical:We abide by what is best for those we serve by doing what is right not what is easy.

Collaboration helps us rise together:We work together with all partners employees and clients to achieve the best outcomes for Coloradans.

ADAA Accommodations:CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any preemployment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our ADAA Coordinator Nancy Schmelzer at or call.

THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER