Executive Secretary- Assistant Superintendent
Executive Secretary- Assistant Superintendent
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Days Per Year: 226
Min: $42777
Mid: $50335
JOB TITLE: Executive Secretary
REPORTS TO: Assistant Superintendent School Leadership Office
WAGE/HOUR STATUS: NonExempt
PAY GRADE: Para 8
PRIMARY PURPOSE:
The Executive Secretary is responsible for supporting the Assistant Superintendent of the School Leadership Office in the daily operation of the division as well as planning directing and maintaining district programs. This position is responsible for communicating information to both internal and external customers. Thorough efficient time management by careful appointment scheduling screening phone calls organizing managing and performing tasks related to various activities and departments as well as support for the other division staff members.
Spring ISD employees are expected to act with integrity support and demonstrate our core values communicate clearly and respectfully and seek to improve selfperformance and processes continuously. Much of the work requires a high degree of independence initiative and selfdiscipline. Maintain confidential information and maintain frequent contact with all levels of district staff parents outside agencies and the general public.
QUALIFICATIONS:
Required:
- High School Graduate/GED from an accredited institution
- Five years of secretarial work experience
Preferred:
- 60 College Hours
- Experience with senior and/or executive offices in public school administration or a related field
- Bilingual
SPECIAL KNOWLEDGE/SKILLS:
- Ability to perform multiple technical tasks simultaneously
- Effective oral and written communication skills
- Prepare and maintain accurate records
- Excellent understanding of the operation of standard office equipment and software applications such as PowerPoint Excel Word and Google docs
- Independently prioritize the needs of the Division
- Ability to access websites and data via personal computer
- Very strong organization and time management skills
- Knowledge of district organization operations policies and regulations
- Exemplary customer service skills
- Work under limited supervision
- Notary Public
MAJOR RESPONSIBILITIES AND DUTIES:
- Uses initiative and independent judgment within established policies and procedural guidelines
- Receives and screens communications including telephone calls email and mail using independent judgment to determine attention prioritization and respond to appropriate communications
- Effective communication and interpersonal skills with the ability to help resolve and direct problem situations to appropriate administrators and/or staff members.
- Maintains the administrator schedule while keeping them reminded or informed of ongoing schedule changes having pertinent materials/data readily available for each appointment.
- Organize and develop departmental meetings and agendas including reserving meeting rooms ordering meals assembling preparing and distributing agendas and minutes and any followup.
- Develop and monitor budgets for the division and maintain employee attendance in the department.
- Prepare purchase requisitions travel reservations /reimbursement expense payments and orders; review contract renewals for office equipment; and maintain office supplies needed for division projects and events.
- Renew annual maintenance contracts for office equipment.
- Responsible for managing districtwide records and processes associated with student Public Education Grant transfer forms.
- Perform all other duties as assigned.
WORKING CONDITIONS:
The usual and customary methods of performing this job require the following:
Ability to work efficiently and effectively in a fastpaced highintensity work environment with frequent interruptions. The job may require prolonged periods of sitting reaching repetitive hand motions and prolonged computer use. Overtime is required as necessary.
Duties performed require considerable initiative tact maturity and independent judgment. The classification requires leadership qualities such as adaptability flexibility dependability and accountability.
The foregoing statements describe the general purpose and responsibilities assigned to this job. They are not an exhaustive list of responsibilities and duties that may be assigned or skills that may be required.
Employment Type
Full-Time
