Records Specialist
Records Specialist
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Job Description
Description
Position Summary
Why Its a Great Opportunity:
The Planning and Public Works (PPW) Department has an exciting opportunity for you to join the Records team as a Records Specialist. In this position you will be at the forefront of responding to a high volume of Public Record Requests (PRR) as well as managing the departments records. This is a unique opportunity to join a thriving team of employees dedicated to providing topnotch customer service to our customers both external and internal with the opportunity to telework. Come be part of Executive Mellows mission to moveForward Together: Building communities that are safe welcoming and connected.
Why Its a Great Department:
Planning and Public Works (PPW) is a diverse and fastmoving department filled with motivated professionals working to ensure Pierce County is positioned to handle growth while building operating and maintaining reliable infrastructure to support livable communities. PPW is responsible for a broad and complex portfolio of services that provide unique opportunities to collaborate innovate and inspire. We are responsible for the county road and levee systems sewer systems airports ferries building permits environmental review sustainability community planning and code enforcement just to name a few!
Learn more about Planning and Public Works at to be Successful in the Role:
Your success will come from your experience being customer service driven detailoriented adaptable with a willingness to learn. You will be a critical thinker who works well independently and as part of the team. You will rely heavily on your ability to make independent decisions using sound judgment and know when to seek the advice of the Records Supervisor or legal counsel to ensure that all laws and regulations are complied with. Records Specialists meet regularly with their supervisor to discuss assignments and expectations monitor progress and continuously set and meet attainable goals.
With nearly 700 public records requests annually in PPW successful candidates will have prior experience in processing high volumes of requests and the ability to multitask and prioritize workload.Your Future in this Role:
This is a chance to expand your current skillset in a department with a wide scope of work and future advancement opportunities. You will work under supportive leadership that develops and trains their employees. Pierce County offers professional development through the Leadership Certification program robust online learning and other training opportunities throughout your career to ensure your success. This position has multiple career growth and promotional opportunities in Pierce County to build a great career.
Core Daily Responsibilities:- Ensure timely adequate and organized responses to public records requests claims and litigation. Assure compliance with applicable laws governing the release of public records and may confer with departments management or attorney. Supervise train provide technical information and assistance and coordinate the activities of subordinate employees. Determine work procedures prepare work schedules and determine methods for expediting workflow. Issue instructions and oversee work for exactness neatness and conformance to policies and procedures; evaluates performance.
- Research all applicable rules and regulations concerning records retention maintaining current knowledge of statutes and regulations pertaining to public records presenting system change recommendations to managers and supervisors and implementing decisions. Attend conferences seminars and meetings as required.
- Manage the department records management system by analyzing users needs for information researching information technologies and developing filing and retrieval indexing retention scheduling storage micrographics reprographics processing and disposal systems for records.
- Develop and implement procedures guidelines and controls for storage retrieval tracking and filing of active and inactive records. Arrange facilities packing labeling and transfer of records
- Coordinate and schedule purging archival and disposal of records including records with historical value. Organize storage areas.
A classification description with a more detailed list of essential functions can be foundhere.Qualifications
- Any equivalent combination of education and experience or demonstrated ability to perform the duties of the position may substitute for the recruiting requirements.
- Three or more years of related public sector records retention storage and retrieval experience required.
- A resume and cover letter are required for this position. Failure to attach this will result in an incomplete application.
Preferred Qualifications:
- Certification as a Public Records Officer (CPRO).
- Experience working with complex multiformat records systems and electronic document management and conversion.
- Knowledge of and experience using GovQA or a similar PRR customer portal.
- Knowledge of and experience using OpenText or a similar Electronic Content Management system.
- Experience working with directly related complex multi format records systems and electronic document management and conversion highly desired.
As a condition of employment the applicant will need to authorize and complete a background check. Information received from the background check is reviewed casebycase and will not necessarily remove an applicant from consideration.Supplemental Information
To be considered for this opportunity please:
- Complete and submit an online Pierce County Employment Application by selecting APPLY above or go to: you have a question about this opportunity please email the Recruitment Team at and specify the Job Number and Title.
- If you do not have internet access you may visit your local public library or any WorkSource location and use their computers.
- Individuals needing accommodation in the application testing process or need this job announcement in an alternative format may call Human Resources atat least two days prior to the need.
This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed. Applicants whose qualifications most closely correspond to the Countys needs will be eligible for further consideration. Notification of application status normally occurs 2 to 3 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include assessments phone screen and interviews.
At Pierce County diversity equity and inclusion means commitment not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit develop and maintain a talented workforce from various backgrounds cultures lifestyles and perspectives committed to our vision. Employees of the County have local direct and visible impact in our diverse community. Will you join us in keeping Pierce County place people are proud to call home
We are unable to sponsor or take over sponsorship of an employment visa at this time.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
