Administrative AssistantIntermediate Support PSAA Engagement
Administrative AssistantIntermediate Support PSAA Engagement
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 38300 - 55500
1 Vacancy
Job Description
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Penn State Alumni Association seeks a highly organized selfmotivated caring and detailoriented Administrative Support Assistant to join its Engagement Team. The Engagement Team of the Alumni Association develops and implements a broad range of programs and services that facilitate the connection of alumni and students to each other and the University and consists of the following areas: Alumni Events Alumni Travel Alumni Career Services Volunteer Engagement and Volunteer Training and Education. The position offers an opportunity to join an energetic collaborative group responsible for engagement activities for the largest duespaying alumni association serving about 173000 members 775000 alumni worldwide and nearly 280 affiliate groups.
The successful candidate will report to the Office Manager and work closely with a team of over 20 staff members alumni leaders volunteers student groups and the Penn State community. The Administrative Support Assistant will:
- understand the skills required to build relationships and demonstrate commitment to diversity equity and inclusion
- have proven ability to selfmotivate and work both independently and as part of a team
- have a commitment to professional development learning and being mentored
- have strong written and verbal communication skills with the ability to answer phone and email inquiries
- provide excellent customer service to members alumni volunteers and others
- coordinate and manage multiple projects simultaneously
- provide general administrative support
- be required to process mailings enter data maintain files attend meetings and more
- use various platforms like Cvent AWA SIMBA SAP Concur BoardEffect Microsoft 365 (Word Excel Office Teams SharePoint etc. Workfront Zoom and more
- have financial responsibilities such as verifying and processing invoices travel expenses contracts awards and more
This role will assist with events and some evenings and weekends are required.
The successful candidate must have a high school diploma GED or equivalent plus two or more years of relevant experience or an equivalent combination of education and experience.
The Division of Development and Alumni Relations is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions about flexible work arrangements should be directed to the hiring manager during the interview process.
The Pennsylvania State University is committed to and accountable for advancing equity respect and belonging in all its forms. We embrace individual uniqueness as well as a culture of belongingthat supports both broad and specific equity initiatives leverages theeducational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of thecommunity thrive. We value belonging as a core strength and anessential element of the universitys teaching research and servicemission.
The salary range for this position including all possible grades is:
$38300.00 $55500.00Salary Structure additional information on Penn States job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual and other matters. The ASR is available for review here.
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact.
Employment Type
Full-Time
