Personal AssistantDivisional Administrator
Personal AssistantDivisional Administrator
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Job Description
Personal Assistant/Divisional Administrator Part Time
Division Corporate Governance
Salary National (Edinburgh and Leeds) ranging from 28800 to 43100 and London 31600 to 47400 per annum pro rata for 3 days per week (salary offered will be based on skills and experience)
About the FCA
The FCA regulates the conduct of 45000 firms in the UK to ensure our financial markets are honest fair and competitive. Follow this link to find out more About the FCA.
Corporate Governance Division comprises the following functions:
Central Secretariat (including ownership of the Conflict of Interests Policies and the FCAs Senior Manager Regime (SMR)
Consumer Panel and CBA Panel Secretariat
DecisionMaking Committees Secretariat (DMCS)
Practitioner Panels Secretariat
An opportunity has arisen for a Personal Assistant/Divisional Administrator to join the Corporate Governance Division. This is a parttime 0.6 FTE/21 hours) job share (MondayWednesday).
You will work alongside another PA/Divisional Administrator to provide support to the Director (who is also the FCA Company Secretary and Ethics Officer) and the Divisional Leadership Team (DLT) to deliver the Corporate Governance Mission. This is an exceptional opportunity for career development with exposure to senior management of the FCA and the PSR on highprofile matters.
Our stakeholders include the FCA Chief Executive and Chair executive directors FCA and PSR staff Boards and committees and the independent panels.
You will support them by facilitating efficient and effective governance managing relationships with the wider FCA and PSR teams undertaking analysis & providing technical advice and ensuring that decisions and inputs are recorded and considered or acted upon.
What will you be doing
Directors PA
Act as a professional point of contact and link for the Director which includes liaising with senior management external stakeholders and their offices
Coordinate the Directors schedule to ensure seamless management of commitments and proper prioritisation. This includes arranging travel plans briefing materials essential documents meeting rooms and keeping the Directors daily OneNote pack updated
Oversee inbox management by monitoring emails flagging and executing actions promptly and ensuring corporate records are accurately stored
Draft and send replies as needed on behalf of the Director while proactively identifying and addressing tasks
Manage and assist in resolving both internal and external ad hoc issues or inquiries on behalf of the Director. This includes overseeing requests for the Directors availability to review documents and ensuring sufficient time for review
Divisional Administrator
Organise weekly DLT meeting agendas by anticipating upcoming topics coordinating with presenters and distribution relevant documents to the DLT in advance
Attend meetings to document and track decisions and assigned actions ensuring proper followup. Additionally provide administrative support to the DLT as required
Support divisional recruitment onboarding and induction (including the onboarding of NonExecutive Directors)
Provide guidance to the divisional Senior Professional Support team ensuring they are updated with the latest relevant information so that they can comply with local and FCA wide processes and procedures
What will you get from the role
Exposure to senior management NonExecutive Directors and senior external stakeholders providing a comprehensive view of operations and decisionmaking at the highest level
An opportunity that enables deeper involvement empowering individuals to engage more proactively and a tangible difference
An overview of the FCA from a central division. This is a great opportunity to lean and expand internal knowledge
A dynamic role within a welcoming and supportive team offering flexibility to explore opportunities across the division
Which skills are required
We are a Disability Confident Employer; therefore disabled people or individuals with longterm conditions who best meet the minimum criteria for a role will go through to the next stage of the recruitment process. (To learn more about the Disability Confident Scheme Click Here
Minimum
Proven experience in delivering highquality administrative support to a Director/senior leader including mailbox and diary management
Direct experience of working confidently and effectively with a wide range of senior internal and external stakeholders
Experience of working with Microsoft Office applications
Essential
A proactive approach to supporting a senior leader demonstrating the ability to foresee potential challenges and efficiently implement solutions
Demonstrate ability and confidence in exercising sound judgement to make timely decisions on the Directors behalf informed by the relevant information
Flexibility to adapt and react to changing circumstances reprioritising as necessary and a willingness to take on new tasks and responsibilities
Ability to maintain security trust and confidentiality of information
Excellent organisational skills including the ability to plan carefully prioritise effectively track issues methodically and recognise when escalation is required
Excellent communication skills which can be adapted to meet the needs of your audience
A flexible and collaborative team player with the ability to work on your own initiative be proactive and influence others
Our Values & Diversity
We are proud to be an inclusive employer and our ambition is to cultivate a culture for all employees that respects their individual strengths views and experiences. We believe that our differences and similarities enable us to be a better organisation one that makes better decisions drives innovation and delivers better regulation.
Within the workplace you will have access to various employee resource groups which aim to promote and achieve a healthy work / life balance and support our diversity ambitions.
Did you know 50 of our Executive Committee were the first in their family to attend university.
The FCA is committed to achieving greater diversity across all levels of the organisation. Given this we particularly welcome applications from men minority ethnic disabled and neurodivergent candidates for our Senior Professional Support role.
Benefits of working at the FCA
25 days holiday per year plus bank holidays
Hybrid working (work from home up to 60 of your time)
Private healthcare with Bupa
A noncontributory Pension of at least 8 of basic salary each month (there are several contribution levels that increase depending on your age up to 12 a month once you reach age 35
Life assurance of eight times your basic salary
Income protection
We also have a competitive flexible benefits scheme which gives you the opportunity to create a personalised benefits package tailored to suit your lifestyle.
Follow this link to see what life is like at the FCA Life at the FCA
Application Support
We are dedicated to removing barriers and ensuring our application process is accessible to everyone. We offer a range of adjustments to make your application experience as comfortable and straightforward as possible.
If you have an accessibility need disability or condition requiring changes to the recruitment process please contact your recruiter using the details below and they will be happy to discuss this further with you.
Useful Information and Timeline
This role is graded as Senior Professional Support
Advert Closing Date:11th May 2025
CV Review/Shortlist: 15th May 2025
First Round Interview and Assessment: WC Monday 19th May 2025
Your Recruiter will discuss the process in detail with you during screening for the role therefore please make them aware if you are going to be unavailable for any date during this time.
Got a question
If you are interested in learning more about the role please contact: Rumana Hussain at
Applications must be submitted through our online portal. Applications sent via email will not be accepted.
Required Experience:
Unclear Seniority
Employment Type
Part-Time
