Administrative Assistant

Fulltime

St. Louis MO

St. Louis County

(Hybrid/Remote)

**Applicant must live in the service area to be considered**

The Center for Human Services (CHS) has provided exceptional opportunities for individuals with intellectual and developmental disabilities since 1955. Currently CHS provides programs and services to assist individuals with disabilities lowincome atrisk children and their families to meet their goals and experience their best lives while living working playing and becoming a part of their communities. As an organization we are leaders in excellence we have a steadfast commitment to solutions we respect all differences abilities and similarities in our employees and clients and we advocate autonomy!

SUMMARY

The Administrative Assistant supports the mission of the CHS by performing clerical and administrative tasks for the Service Coordination Team.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Delivers quality supports to Service Coordinators by proofreading and making edit to Individual Service Plans (ISP) and addendums for grammatical punctuation and formatting errors. Tracks various documents by reviewing required signatures and completion to include but not limited to ISP Addendum Service Monitoring (MRMQS) new referral contacts discharge process and quality assurance metrics.
• Processes seminar and training requests for respective teams by making hotel reservations online seminar registrations and processing the Credit Card Vouchers and/or Purchase Vouchers as assigned.
• Updates and audit program information by reviewing caseload assignment weights Medicaid eligibility and address in SETWorks and other external databases in addition to other trackers.
• Provides document Management by filing and distributing to internal systems and interested parties as needed. Notarizes documents as needed and applicable to county/team.
• Maintains office supplies by following the approval process as applicable records and distributes various meeting minutes. Accepts and is willing to carry out special assignments or duties when requested.
• Provides backup support to the Support Technicians by answering phones greeting customers and directing calls to appropriate staff and taking messages as needed. Create a Culture of positive Communication and safety by presenting a positive attitude and demeanor when working with consumers coworkers families guardians community providers and other stakeholders.
• Other duties assigned

SKILLS AND ABILITIES

• Ability to prioritize
• Accurate listening
• Communication skills
• Ensure confidentiality of information
• Personal accountability
• Proficient with Microsoft Office 365 or related software
• Strong language skills
• Strong organizational skills
• Team oriented
• Time management skills

COMPETENCIES

• Attention to detail
• Attitude toward others
• Concrete organization
• Meeting standards
• Persistence
• Practical thinking

QUALIFICATIONS

REQUIRED EDUCATION

• Associates degree (AA or AAS) in related field plus one year of related work experience or any combination of education and experience to equal three years.

REQUIRED MISCELLANEOUS QUALIFICATIONS

• Must provide valid drivers license
• Must provide proof of personal valid vehicle insurance
• Access to reliable internet services if telecommuting

PHYSICAL REQUIREMENTS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift 10 pounds at times and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision and ability to adjust focus while using the computer.

BENEFITS:CHS offers bestinindustry benefits. Click here to view our Benefits guide for more details

SHIFTS: FT 40 hrs. MonFri: 8am5pm

EEO STATEMENT

Center for Human Services/Chariton Valley Association provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

This statement applies throughout the life cycle of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

If you are unable to submit your application because of incompatible assistive technology or a disability please contact us atext. 331 orask for HR.