Administration and Facilities Manager
Administration and Facilities Manager
Posted on :
28-04-2025
Employer Active
1 Vacancy
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Job Description
Think Global Work Local with Maersk Global Service Centre!
Are you ready to join an organization on an industrydefining journey At Maersk we are a global business with 100000 employees across 130 countries and our Global Service Centres (GSC) are at the heart of our operations. Our GSC sites are already established across 12 locations in 7 countries and we are still growing. Well soon be opening our newest GSC in central Warsaw supporting our growing customer base and commitment to operational excellence.
Our new GSC offers a great opportunity for motivated finance professionals to bring their skills and expertise to a dynamic environment where they can gain crossfunctional endtoend customer support experience engage in complex problemsolving with global colleagues and be at the centre of our global logistics operations.
Find yourself welcome in our diverse and inclusive culture working alongside a team of experts around the world where you are valued for who you are and rewarded for what you bring.
This is a brandnew role! As an Administration Manager you will play a key role to manage the new GSC site and you will be responsible for overseeing daily administrative operations ensuring efficient office functions and implementing effective processes to support the organizations goals. This role requires strong leadership excellent organizational skills and the ability to manage multiple priorities.
Your Key Responsibilities:
Team Leadership:
Supervise and mentor the administrative team fostering a culture of collaboration and continuous improvement.
Conduct performance reviews and provide professional development opportunities.
Office Management:
Oversee daily office operations including managing office supplies equipment maintenance and facility management.
Develop and implement office policies and procedures to enhance productivity and efficiency.
Budget Management:
Prepare and manage the administrative budget ensuring costeffective operations.
Monitor expenditures and identify areas for potential savings.
Project Coordination:
Lead special projects and initiatives that enhance administrative efficiency such as process automation or new software implementation.
Collaborate with crossfunctional teams to support organizational objectives.
Communication and Reporting:
Serve as the point of contact for internal and external communications.
Prepare reports and presentations for senior management analyzing administrative performance metrics.
Compliance and Risk Management:
Ensure compliance with company policies legal regulations and health and safety standards.
Identify and mitigate risks related to administrative functions.
Who are we looking for
About 5 years of experience in administration or office management with at least 2 years in a managerial role.
Strong leadership and interpersonal skills with the ability to motivate and lead a diverse team.
Excellent organizational and multitasking abilities.
Bachelors degree in Business Administration Management or a related field; Masters degree preferred.
Proficiency in office management software (e.g. Microsoft Office Suite Google Workspace) and project management tools (e.g. Asana Trello).
Strong analytical and problemsolving skills.
Excellentwrittenand verbal communication skills.
What We Offer You:
Join our Maersk Global Service Centre (GSC) in Poland and be part of a global leader in shipping and logistics where your career can truly take off! You will receive worldclass training a work buddy and all the support you need to become successful.
We offer you a competitive salary a permanent contract of employment (UoP) comprehensive private medical care a Multisport card companys bonuses fruits and a brandnew city centre location in Warsaw.
At Maersk youll have access to international career opportunities professional development programs and leadership training to help you grow. We foster a diverse and inclusive workplace where employees feel valued and supported.
Our teams work in a collaborative pattern working standard office hours Monday to Friday with flexible work arrangements paid parental leave and a strong commitment to sustainability innovation and corporate social responsibility. Maersk provides a modern and rewarding work environment. Be part of a company that values your contributions recognizes your achievements and offers longterm stability.
Maersk is committed to a diverse and inclusive workplace and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race colour gender sex age religion creed national origin ancestry citizenship marital status sexual orientation physical or mental disability medical condition pregnancy or parental leave veteran status gender identity genetic information or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.
We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website apply for a position or to perform a job please contact us by emailing .
Required Experience:
Manager
Employment Type
Full-Time
Key Skills
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