2025-2026 Clerical Assistant

We are seeking a highly organized and adaptable Clerical Assistant to join our school team. The ideal candidate thrives in a dynamic environment and can balance multiple responsibilities with professionalism and efficiency. This position supports key school operations by assisting the front office secretary data manager and treasurer and plays a vital role in coordinating schoolwide testing. Occasional student supervision may also be required.

General Definition of Work
Performs skilled administrative support work maintaining school security providing administrative support to school staff receiving and processing incoming calls and visitors preparing and maintaining manual and computerized files and records preparing reports and related work as apparent or assigned. Work is performed under the limited supervision of the Principal and Department Director.

Qualification Requirements
Associates/Technical degree 48 hours of college coursework or 5 years of experience in the field.

Knowledge Skills and Abilities
General knowledge of standard office practices procedures equipment and office assistance techniques.
General knowledge of business English spelling and arithmetic.
General knowledge of district and departmental programs and policies and terminology.
General computer knowledge required; preferred experience with Microsoft Office 2000 and educational applications.
Ability to meet the public effectively.
Ability to read and understand moderately detailed policies procedures and job related materials.
Ability to type and transcribe dictation accurately and at a reasonable rate of speed.
Ability to make arithmetical calculations.
Ability to express ideas clearly and accurately orally and in writing.
Ability to operate standard office equipment and related hardware and software.
Ability to learn specialized equipment and software based on district needs.
Ability to follow oral and written directions.
Ability to establish and maintain effective working relationships with associates students parents and the general public.

Salary
Grade NC 04

Reports to
Principal/Department Director

Essential Functions
Acts as receptionist; greets visitors; answers telephone; provides information; forwards calls to appropriate party.
Receives prepares and maintains records and files.
Receives and coordinates service and facility requests.
Receives processes and distributes incoming and outgoing mail and material; maintains mailing lists files and indexes.
Assists students parents and staff with the completion of standardized records or documents.
Directs visitors to appropriate party.
Monitors visitors and volunteers entering building or department offices.
Collects and prepares data for records and reports.
Types a variety of documents including correspondence forms reports purchase orders etc.
Enters a variety of data into computer; verifies statistical and other records for accuracy and completeness.

Copies binds and distributes reports and booklets.
Makes arithmetical calculations when requesting supplies and materials.
Enters and retrieves sensitive and restricted information into computer system.
May perform the duties of health aide when required.
Operates a variety of standard office equipment; performs light maintenance on office equipment to aide staff.
Performs other related tasks as required.

Physical Requirements
This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting speaking or hearing using hands to finger handle or feel and repetitive motions and occasionally requires standing walking stooping kneeling crouching or crawling reaching with hands and arms pushing or pulling and lifting.
Work has standard vision requirements.
Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
Hearing is required to perceive information at normal spoken word levels.
Work requires preparing and analyzing written or computer data operating machines and observing general surroundings and activities.
Work occasionally requires exposure to bloodborne pathogens and may be required to wear specialized personal protective equipment.
Work is generally in a moderately noisy location (e.g. business office light traffic).

Disclaimer
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees to this job.