Data Technician

Current employees: Please apply through the employee portal to be considered for this opportunity.

Pay Range:

Department:

Job Type:

Exemption Status:

Closing Date (Open Until Filled if No Date Specified):

The Opportunity:

Do you want to play a key role in managing organizing and preserving and making public records accessible

This Work Matters.

Overview

Do you have a sharp eye for detail and a knack for making routine processes flow seamlessly We need your skills to keep our government records compliant and accessible. Youll dive into our systems managing information to ensure everything is accurately filed and securely maintained. Your work will be essential for smooth operations and for providing quick support when the team needs a hand supporting customers and office administration activities. Its a chance to be the goto person for our operational detail oriented tasks. Youll be working with every member of our small team!

ESSENTIAL JOB FUNCTIONS RESPONSIBILITIES

RECORDS OPERATIONS

You will assist with basic electronic/digital records operations ensuring metadata in the Electronic Document and Records Management System (EDRMS) is accurate through validation checks corrections and quality control. Youll assist analysts with EDRMS design bulk ingests reporting and testing. You will also help manage physical records coordinating destruction pickups performing inventories and quality checks updating locations and suggesting improvements to our records center activities. Preparing physical records for vendor services like microfilming writing technical instructions managing shipping and checking the quality of their finished work will also be part of your job duties. Additionally youll take part in projects transferring historic records to the Archives complete necessary compliance training (like HIPAA and CJIS) and report any potential compliance issues to the County Archivist & Records Officer.

ARCHIVES OPERATIONS

This role involves managing archival data across digital preservation and archival information systems by handling data entry updates verification and quality control. You will ingest digital records check them against origin sources organize them in established collection structures and manage their metadata following the Archivists instructions. Youll also assist with basic processing cataloging and preparing materials for digitization or online public access. Youll also be key in helping manage our space.

CUSTOMER CONTACT AND OFFICE ADMINISTRATION

The Data Technician is involved in maintaining a clean safe work environment using established practices reporting hazards to Facilities Dispatch and suggesting improvements or supplies to the County Archivist & Records Officer. You will support the Records Administration Assistant during absences with customer service handling record transactions like retrievals and returns and managing related database tasks. This includes assisting customers escalating issues when needed providing backup coverage and referring inquiries appropriately to other County agencies and external institutions when necessary. Youll also help coordinate secure site access for staff and vendors ensuring they follow privacy and safety rules. Finally you must stay proficient in essential software (like Google Workspace Adobe) and be able generate metrics in support of program goals and budgeting processes.

To Qualify

We will consider any combination of relevant work experience volunteering education and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.

Minimum Qualifications/Transferable Skills:

• Associates degree or training and experience for entry level technical classifications are typically equivalent to an associates degree

• One 1 year of experience that demonstrates the ability to perform the duties of the position. (Equivalency 2 years of qualifying training and/or experience).

• The specific **knowledge skills and abilities listed below.

**Must have these Knowledge Skills and Abilities (KSA)

• CJIS Authorization Employees in the DCA Records Program are subject to backgroundcheck in accordance with the FBIs CJIS Security Policy which is available in full at the following link: understanding of the principles of Records and Archives including concepts like provenance original order authenticity and integrity of records the Records life cycleand essential and permanent records. Basic understanding of the legal and ethical implications of Records and Information Management (RIM) organizationalaccountability and the Code of Ethics for Archivists.

• Working ability to follow standard practices and procedures for records data entryupload/import and manually transfer data between systems (export/import). Ability tomake decisions within defined parameters with the understanding of the principlesabove and an understanding of when to seek help from more experienced staff.

• Working knowledge of archival arrangement and description and/or common metadatastandards. Working knowledge of archival information systems records managementsystems and/or transferable knowledge of library or museum systems used to captureand maintain metadata and descriptive information about records including datacleansing and reporting with those systems.

• Basic knowledge of archival reference service and basic digitization skills such asscanning basic image cleanup and stitching metadata capture.

Preferred Qualifications/Transferable Skills: You do not need to have the following preferred qualifications/transferable skills to qualify. However keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

• Previous experience in a library archive or records management organization.

*Transferable skills: Your transferable skills are any skills you have gained through education work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

SCREENING AND EVALUATION

The Application Packet: Your completed application must include the following items:

• A completed online application.

• A resume that contains your relevant experience and education. Please be sure your resume includes the following for each employer: name of employer location dates of employment your title a brief summary of your responsibilities the number of employees under your supervision.

• A cover letter that expands on your resume describes why you are interested in this position and addresses how you meet the minimum qualifications for this position.

Internal Applicants: After you have submitted your application please check your Workday inbox and complete the Veterans Preference Questionnaire prior to the application deadline.

The Selection Process: For details about how we typically screen applications review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

• Initial review of minimum qualifications: We may do an additional preferred review and/or send out additional supplemental questions to identify those highest qualified.

• Assessment of candidates: Review of the applicants training and experience by a subject matter expert an exam or a screening interview (phone technical etc..

• Consideration of top candidates: We will consider qualified candidates in order of rank and score from the list of eligible candidates. This may include panel interview(s) a hiring interview and/or additional testing to determine the best candidates for a position.

• Background check and reference checks: All finalists must pass a thorough criminal records check and reference check.

Equal Pay Law: Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidates relevant experience education seniority training and/or tenure. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.

Our Commitment to Safety Trust and Belonging: Multnomah County is committed to developing nurturing and continually improving workforce equity by identifying and addressing the structural and policy barriers to equal employment opportunity faced by our employees and communities. County employees across the organization have stepped forward to develop a strategic plan and help create a workplace where everyone can reach their full potential. Learn more by reading our Workforce Equity Strategic Plan and exploring our Core Competencies for all County employees.

Note: Application information may be used throughout the entire selection process. This process is subject to change without notice.

Multnomah County offers an exceptional benefits package including employerfunded retirement savings; health and dental insurance at very low cost to fulltime employees and their dependents; paid parental leave; wellness programs; a focus on worklife balance; and much more. Find more details on our benefits website.

Additional Details

Type of Position: This hourly unionrepresented position is eligible for overtime pay.

Work Location: This position works onsite at Yeon Building

Location: 1620 SE 190th Ave Portland OR 97233

Schedule: Monday Friday schedule to be agreed upon between manager and employee

Hybrid Telework: This position is designated as hybrid telework meaning you will be working both remotely (from home) and in person at the Yeon Building location. The designation of Hybrid Telework may be subject to change at a future time. All employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations. We are not able to sponsor HB1 visas F1 or STEP OPT.

Inclement Weather and Disasters

Serving the Public Even During Disasters

Everyday Multnomah County staff work together to serve as a safety net for our communities. During a disaster this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather natural disaster or other types of community emergency response. During these emergency responses while typically there begins with a call for volunteers county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information please visit the Disaster Service Worker Information page.

Diversity and Inclusion: At Multnomah County we dont just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran or protected veteran status genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans Preference: Under Oregon Law qualifying veterans may apply for veterans preference. Review our veterans preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

Questions

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