Desk Assistant Office of Academic Support Federal Work Study Priority
Desk Assistant Office of Academic Support Federal Work Study Priority
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1 Vacancy
Job Description
The Office of Academic Support (OAS) at the University of Florida is seeking 23 reliable and motivated undergraduate students to join our team as Desk Assistants. This position offers a valuable opportunity to gain handson administrative and professional experience in a supportive and studentcentered office environment.
As the first point of contact for students staff and campus visitors Desk Assistants play a key role in ensuring that the office operates smoothly and efficiently.
Responsibilities:
- Provide excellent customer service by greeting and checking in students guests and visitors at the front desk.
- Answer screen and route phone calls respond to voicemails and manage incoming emails.
- Open and unlock office areas and classrooms at the start of the day; assist with general facility upkeep.
- Ensure all areasincluding the front desk lobby study and tutoring spaces storage rooms conference room and common officesare organized clean and welcoming.
- Monitor and restock office supplies as needed; assist with receiving and distributing mail and packages.
- Perform basic data entry assist with report preparation and update spreadsheets and office databases as directed.
- Manage and track office inventory under the supervision of the administrative staff.
- Support with marketing and communications tasks such as posting flyers assembling outreach materials and printing documents.
- Complete additional operational tasks such as watering plants wiping down surfaces moving supplies and maintaining the cleanliness of shared areas.
- Occasionally assist with event setup scheduling support or special projects related to student services.
$13.00 per hour
- Must be a currently enrolled UF undergraduate student. Priority given to those with Federal Work Study (FWS) eligibility.
- In good academic standing with a minimum 2.0 GPA
- Punctual dependable and detailoriented.
- Professional courteous and customerservice oriented.
- Strong verbal and written communication skills.
- Ability to manage time effectively prioritize tasks and work independently.
- Comfortable working in a fastpaced environment with changing priorities.
- Proficient in Microsoft Office Suite (Word Excel Outlook); familiarity with Adobe Canva MS Teams and other software is a plus.
- Quick learner with a positive attitude adaptable and open to feedback.
- Previous administrative customer service or front desk experience preferred but not required.
- Must be available to begin employment during Summer C with preference given to those who are also available for Fall and Spring semesters.
- Applicants should upload the following by 11:55 p.m. (ET) on the posting end date:
- Current resume
- Documentation of Federal Work Study award
- Copy of Summer C class schedule
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Employment Type
Student
