Community Engagement Legislative Affairs Specialist

About ECC:

Elgin Community College serves over 9000 students at every stage of their educational journeys including university transfer programs career and technical education continuing education classes and adult basic education. As a community we pride ourselves on nurturing a welcoming campus where every personstudents staff members faculty members and campus visitorsfeels valued. The work of each ECC employee is central to the colleges mission and as an employer the college fosters a positive environment through professional challenges excellent benefits and opportunities for recognition and camaraderie.

Work Schedule:

Normally MondayFriday 85. Must be willing to work a flexible schedule to meet the needs of the department.

Rate of Pay/Benefits:

This is a FullTime Administrative position at grade 13 with an annual salary range of $47571 to $63428. The salary offer will be based on education and experience in alignment with the Colleges compensation philosophy and the current Collective Bargaining Agreement (CBA) if applicable.

Benefits:

• Medical Dental Vision Insurance
• Life and LongTerm Disability Insurance
• Flexible Spending Account (FSA DCA Commuter)
• Retirement Plans (Pension 457b 403b)
• Time Off with Pay
• Professional Development/Expense
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• Sick Banks

FLSA Status:

Nonexempt

Grant Funded:

No

Job Summary:

An employee in this classification provides essential administrative support to the Chief Community and Government Relations Officer (CCGO) and assists in community engagement efforts. This role involves building and maintaining effective relationships with executivelevel stakeholders including legislators at municipal county state and federal levels which are vital to the success of Community College District 509. It is ideal for someone looking to grow into a more externalfacing role while initially focusing on clerical and logistical tasks that support outreach advocacy and partnerships. Key responsibilities include scheduling event coordination managing correspondence representing ECC at events and supporting strategic initiatives to enhance the colleges presence. Direction is receved from the Chief Community and Government Relations Officer.

Required Knowledge Skills & Abilities:

1. Associates degree.
2. Minimum of three years of progressively responsible administrative support experience. Exposure to community engagement public relations outreach and/or government relations.
3. Strong organizational skills and attention to detail. Excellent written oral and presentation communication skills.
4. Ability to interact with all levels of the college community and constituents. Ability to develop a solid network of executivelevel contacts.
5. Proficient in MS Office programs and familiar with Google Suite and other web applications.
6. Ability to maintain confidential information and exhibit the highest level of ethical and professional behavior.
7. Ability to work a flexible schedule including days evenings and weekends as needed by the department.

Desired Knowledge Skills & Abilities:

1. Bachelors degree.
2. Experience in higher education.
3. Familiarity with District 509 community leadership and state/federal legislators.
4. Bilingual (Spanish/English) speaker.

Essential Duties:

1. Assist with meeting preparation and followup including scheduling room setup and taking minutes. Order office supplies and maintain inventory. Process various paper or electronic forms. Collect required documentation and maintain filing systems. Greet guests and answer basic inquiries via email and phone. Handle emergent issues as they arise.
2. Identify update and maintain a database of influential community leaders and legislators within Community College District 509.
3. Maintain detailed records and files on community engagement and legislative affairs activities. Organize format and prepare reports and plans. Coordinate the distribution of reports efficiently and costeffectively.
4. Stay informed of key programs and initiatives at ECC. Represent ECC at strategic external meetings and events. Assist with presentations and information updates to targeted groups. Answer community questions diplomatically and professionally. Alert internal audiences to issues and follow up as needed. Attend events with or in the absence of the CCGO.
5. Assist with the colleges legislative affairs at municipal county state and federal levels. Coordinate annual state and federal agendas legislative meetandgreets lobby days and other activities. Keep the CCGO informed of funding opportunities important legislation and advocacy opportunities. Strengthen the colleges government relations program.
6. Support planning and coordination of events targeting District 509 stakeholders. Engage with community stakeholder groups using marketing communication and eventbased tactics.
7. Maintain organized records of community engagement activities legislative tracking stakeholder contacts and campuswide outreach efforts. Update the system throughout the year and recommend additional communications with community leaders.
8. Serve on internal boards and committees such as the Crisis Team. Stay informed of internal stakeholder activities that may impact community relations.

Other Duties:

Perform other duties as assigned which pertain to the job description.

Physical Demands:

Light (up to 25 lbs occasionally or 10 lbs frequently)

Visual Acuity:

Close visual acuity (e.g. computer assembly)

Work Environment:

Moderate noise

Environmental Conditions:

Typical office or administrative

Current SSECCA Union Member Information:

Equal Employment Opportunity Statement: