Assistant to the Associate Dean
Assistant to the Associate Dean
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Job Description
Assistant to the Associate Dean
Work type: On Campus
Location: Normal Illinois
Title: Assistant to the Associate Dean
Division Name: Academic Affairs
Department: Mennonite College of Nursing
Job Summary
The purpose of this position is to assist the Associate Dean for Academics of Mennonite College of Nursing in all endeavors within the college and university including management and monitoring of over 300 clinical and partnership contracts with external and accrediting bodies. This position requires an indepth knowledge of data sources within the college and university for the development and analysis of several internal and external reports maintaining a high level of confidentiality. The role coordinates the colleges national accreditation data management liability insurance oversight and other data driven projects. Additionally the role also supports an ongoing faculty health and safety process and implementation along with control of multiple surveys that affect college ranking.
Additional Information
University Benefit Highlights:
Insurance benefits including health dental vision and life
Retirement and supplemental retirement planning options
Tuition waiver benefits available to staff as well as their eligible dependents
Paid holiday/administrative closures during Thanksgiving and Winter Breaks
Paid benefit time
Additional University Benefit information including information regarding eligibility to participate in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed here: Rate / Pay Rate
$23.08 24.10 per hour
Required Qualifications
1. Bachelors or equivalent degree in business administration management or a field related to the position.
2. Two years 24 months) of fulltime or parttime equivalent professional level business financial and/or administrative experience. At least one year 12 months) of this experience must include creating compiling and analyzing reports involving complex integration of data sets.
3. Knowledge of:
a. collecting retrieving and compiling of data for the development of various internal and external reports.
b. spelling grammar punctuation sentence and paragraph structure and formatting.
4. Skill in dealing with others in work relationships.
5. Ability to:
a. effectively communicate verbally and in writing.
b. work effectively with internal and external contacts.
c. make decisions.
d. use mail merge and demonstrate competency with various software packages including Microsoft Word Excel Access and Outlook.
e. work independently and exercise judgment in order to analyze and investigate a variety of questions or problems.
Preferred Qualifications
Masters degree
Work Hours
Monday through Friday 8am to 4:30pm
Functional Expectations
Must be able to complete the following with or without a reasonable accommodation:
1. Effectively communicate on a daily basis.
2. Remain at a workstation for extended periods.
3. Move about in various locations across campus as needed to complete daytoday work.
Proposed Starting Date
May 2025
Required Applicant Documents
Resume
Cover Letter
Transcripts see Special Instructions to Applicants section for additional options
Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on Apply
Optional Applicant Documents
Certification of Retirement Annuity
Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on Apply
Special Instructions for Applicants
Please fully complete the entire application including but not limited to the education and work history portions. Be specific on your work history including employment dates (if parttime you must list the number of work hours) and duties for all positions held. Applicable parttime work experience will be considered toward qualifying for this position; however it will be converted to a fulltime equivalency to determine combined length of experience. Please do not put see resume in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.
College or university transcripts (may be unofficial) must be submitted prior to the application deadline in order to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below. In order to be eligible for Veterans Preference points on the exam appropriate military service documentation such as a DD214 must be submitted prior to the application deadline.
Transcripts and/or DD214 paperwork may be faxed or mailed to Human Resources by the application deadline:
Fax: 309.438.0011 Attn: Mackenzie Chapman
Address: Illinois State University
Human Resources
Campus Box 1300
Normal IL
The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position you will receive a score calculated based on your education and experience and your name will be placed on the active employment register by exam score. After the application deadline the names within the top three scores will be referred to the department for interview. The active register for this classification will be voided when the position is filled.
Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired outofstate candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois drivers license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.
Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position.
Contact Information for Applicants
Mackenzie Chapman
Human Resources
Important Information for Applicants
This position is subject to a criminal background investigation and if applicable an employment history review based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.
If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at . The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.
If you are having difficulty accessing the system please call Human Resources at .
Department
Mennonite College of NursingMennonite College of Nursing is seeking an energetic detailoriented team member to work with the Associate Dean for Academics in managing contracts and gathering/analyzing data for critical reports that help further the Colleges vision to change the world one exceptionally wellprepared nurse at a time.
Current Opportunities
Department
Mennonite College of NursingMennonite College of Nursing is seeking an energetic detailoriented team member to work with the Associate Dean for Academics in managing contracts and gathering/analyzing data for critical reports that help further the Colleges vision to change the world one exceptionally wellprepared nurse at a time.
Required Experience:
IC
Employment Type
Hourly
